Help Wiki - User contributions [en]

Time Converter in the Leave System

2019-12-12T17:30:19Z

Foshaugp:

__NOTOC__

<div class="container-fluid">
<div class="row">
<div class="col-md-8">
<div class="lead">
The Time Converter feature is a helpful tool when submitting partial hours of leave and/or using priority leave balances.
</div>

===When and how to use the Time Converter Feature===
[[file:Converter2.jpg|200px]]

====The following are examples of '''priority''' leave balances and rules related to them:====

<div class="well">'''Suspended Operations Leave''' – needs to be used prior to using compensatory time and vacation leave - except if the employee is using vacation leave for domestic violence leave or if it would result in loss of vacation leave due to the 240-hour vacation leave maximum. </div>

<div class="well">'''Compensatory time leave''' – needs to be used prior to using vacation leave - except if the employee is using vacation leave for domestic violence leave or if it would result in the loss of vacation leave due to the 240-hour vacation leave maximum.</div>

<div class="well">An employee who is approved for '''Shared Leave''' needs to use any other paid leave balances prior to using shared leave.
'''Exception:''' An employee who is approved for '''Shared Leave''' for pregnancy disability or for the purpose of parental leave to bond with newborn, adoptive, or foster child.
</div>

The system will display a warning notification if you submit leave when you have priority balances.

'''Example:'''

[[file:Converter3.jpg|500px]]

The employee has 4.59 hours compensatory time which needs to be used '''prior''' to vacation leave. Enter the 4.59 hours into the '''Hours''' field of the Time Converter and the decimal hours will show the hour and minutes conversation = 4 hours, 35 minutes. It also will display an End Time based on your current schedule on file.

[[file:Converter4.jpg|500px]]

'''NOTE:''' This end time does not reflect unpaid lunch breaks. When entering the end time in the leave request section, you may need to add 0.5 or 1.0 hours, depending on the duration of your lunch break.
Examples:
• 0.5 hours (30 minutes lunch break) you would enter a 12:35 PM End Time when requesting your leave
• 1.0 hours (60 minutes lunch break) you would enter a 01:05 PM End Time when requesting your leave


</div>
<div class="col-md-1"></div>
<div class="col-md-3 sidebar">
{{TimeLeaveSidebar}}

----
'''Need Help?'''
If you have additional questions, please contact [mailto:timeandleave@evergreen.edu Time and Leave DL].


</div>

</div>

</div>

__NOTOC__
__NOEDITSECTION__

[[Category: Time and Leave]]

Time and Leave Help

2018-03-28T20:27:35Z

Foshaugp:

__NOTOC__

<div class="container-fluid">
<div class="row">
<div class="col-md-8">
<div class="lead">
Evergreen's Time and Leave system is accessed via my.evergreen.edu.
</div>

===Student and Temporary Hourly Time Sheet Help===
* [[Time Sheets - Student and Temporary Employee|Edit student and temporary employee time sheets]]

===Student and Hourly Time Sheet===

{{#ev:youtube|77FG4GdkD9Q}}

{{#ev:youtube|1WWDd6evCbo}}

===Classified/Exempt Staff Time and Leave Help===
* [[Add/edit a work period shift|Add/edit a work period shift]]
* [[Personal Holiday and Personal Leave Day|Add/edit your personal holiday and personal leave day]]
* [[Alternate Holiday when you are on an Alternate Schedule|Use an alternate holiday when you are on an alternate schedule]]
* [[Time Converter in the Leave System|When and how to use the time converter in the leave system]]

===Supervisor Time and Leave Approval===

{{#ev:youtube|Zy0LVJJDYsQ}}

===Employee Work Period Certification===

{{#ev:youtube|MpNecSoH1-8}}

===Employee Leave Request Submission===

{{#ev:youtube|JCLZRHMKqa0}}


</div>
<div class="col-md-1"></div>
<div class="col-md-3 sidebar">
{{TimeLeaveSidebar}}

----
'''Additional Assistance needed?'''

Staff questions about Time and Leave should be directed to the [mailto:timeandleave@evergreen.edu Time and Leave DL]. Regarding student and temporary hourly time sheet questions, please email the Time Sheet DL [http://contact.evergreen.edu/?to=TimeSheetDL&to_name=TimeSheetDL&subject=Email%20from%20the%20Computing%20Help%20Site help distribution list].

{{GetHelp}}


</div>

</div>

</div>

__NOTOC__
__NOEDITSECTION__

[[Category:Time and Leave]]

Time and Leave Help

2018-03-28T20:26:51Z

Foshaugp:

__NOTOC__

<div class="container-fluid">
<div class="row">
<div class="col-md-8">
<div class="lead">
Evergreen's Time and Leave system is accessed via my.evergreen.edu.
</div>

===Student and Temporary Hourly Time Sheet Help===
* [[Time Sheets - Student and Temporary Employee|Edit student and temporary employee time sheets]]

===Student and Hourly Time Sheet===

{{#ev:youtube|Zz2xzBBgkM8}}

{{#ev:youtube|77FG4GdkD9Q}}

{{#ev:youtube|1WWDd6evCbo}}

===Classified/Exempt Staff Time and Leave Help===
* [[Add/edit a work period shift|Add/edit a work period shift]]
* [[Personal Holiday and Personal Leave Day|Add/edit your personal holiday and personal leave day]]
* [[Alternate Holiday when you are on an Alternate Schedule|Use an alternate holiday when you are on an alternate schedule]]
* [[Time Converter in the Leave System|When and how to use the time converter in the leave system]]

===Supervisor Time and Leave Approval===

{{#ev:youtube|Zy0LVJJDYsQ}}

===Employee Work Period Certification===

{{#ev:youtube|MpNecSoH1-8}}

===Employee Leave Request Submission===

{{#ev:youtube|JCLZRHMKqa0}}


</div>
<div class="col-md-1"></div>
<div class="col-md-3 sidebar">
{{TimeLeaveSidebar}}

----
'''Additional Assistance needed?'''

Staff questions about Time and Leave should be directed to the [mailto:timeandleave@evergreen.edu Time and Leave DL]. Regarding student and temporary hourly time sheet questions, please email the Time Sheet DL [http://contact.evergreen.edu/?to=TimeSheetDL&to_name=TimeSheetDL&subject=Email%20from%20the%20Computing%20Help%20Site help distribution list].

{{GetHelp}}


</div>

</div>

</div>

__NOTOC__
__NOEDITSECTION__

[[Category:Time and Leave]]

Alternate Holiday when you are on an Alternate Schedule

2018-03-01T20:32:58Z

Foshaugp:

<div class="container-fluid">
<div class="row">
<div class="col-md-8">
<div class="lead">
If you are an employee working an alternate schedule and a '''holiday falls on your scheduled day off''', your supervisor can assign you an alternate holiday within the same work week (work period for law enforcement officers).
</div>

The holiday accrual credit will be based on the employee’s full-time appointment (pro-rated for less than full-time) and will show appropriately in your work week/period on the day of the holiday as '''Holiday'''. To reflect the alternate holiday assignment (day off in lieu of the holiday) in the time and leave system please follow these instructions:

:1. Supervisor designates the day within the work week/period that will be assigned as the alternate holiday/alternate day off.
:2. If there is a difference between the FTE based holiday accrual credit and the shift on the alternate day off, the employee needs to submit a leave request Holiday Credit to make up for the difference between the holiday accrual credit and the shift scheduled on the alternate day off.
:3. The time worked on the day the employee takes as the alternate day off, will need to be overwritten with 0.00 hours.

'''Example # 1:'''

An employee with a '''part-time''' schedule - 0.60 FTE – working a 4 x 6 hours schedule with Monday as the regular scheduled day off – Holiday falls on a Monday.

:1. Supervisor assigns Tuesday in the '''same''' work week as the alternate holiday/day off

:2. Employee submits a leave request '''Holiday Credit''' of 1.20 hours through the leave system (difference between the 6 hours scheduled to work on the alternate day off and the holiday accrual credit based on the 0.60 FTE appointment = 4.80 hours).

[[file:Alternate Holiday1.jpg|700px]]

'''*select image to view enlarged'''

:3. Employee needs to remove the system generated duration of work on Tuesday – clear out Start Time and Hours of Work – selecting each field and delete the entry to reflect the alternate holiday. Save the changes.

[[file:Alternate Holiday2.jpg|500px]] [[file:Alternate Holiday3.jpg|500px]]

'''Example # 2:'''

An employee with a '''full-time''' 1.0 FTE – working a 4 x 10 schedule with Mondays off - Holiday falls on a Monday.

:1. Supervisor assigns Tuesday in the '''same''' work week as the alternate holiday/day off.
:2. Employee submits a leave request '''Holiday Credit''' of 2.00 hours through the leave system (difference between the 10 hours scheduled to work on the alternate day off and the holiday accrual credit based on the FTE appointment = 8.00 hours).

[[file:Alternate Holiday4.jpg|700px]]

'''*select image to view enlarged'''

:3. Employee needs to remove the system generated duration of work on Tuesday – clear out Start Time and Hours of Work – selecting each field and delete the entry to reflect the alternate holiday. Save the changes.

[[file:Alternate Holiday5.jpg|500px]] [[file:Alternate Holiday6.jpg|500px]]

'''Example # 3 - Police Officer Schedules:'''

An employee with a '''full-time''' 1.0 FTE – working 28 day period/10.67 hours scheduled shifts - Holiday falls on a scheduled day off.

:1. Supervisor assigns another scheduled shift in the '''same''' work period as the alternate holiday/day off.
:2. Employee submits a leave request '''Holiday Credit''' of 2.67 hours through the leave system (difference between the 10.67 hours scheduled to work on the alternate day off and the holiday accrual credit based on the FTE appointment = 8.00 hours).

[[file:Alternate Holiday7.jpg|700px]]

'''*select image to view enlarged'''

:3. Employee needs to remove the system generated duration of work on the day selected as alternate holiday – clear out Start Time and Hours of Work – selecting each field and delete the entry to reflect the alternate holiday. Save the changes.

[[file:Alternate Holiday8-1.jpg|500px]] [[file:Alternate Holiday8-2.jpg|500px]]

[[file:Alternate Holiday9-1.jpg|500px]] [[file:Alternate Holiday9-2.jpg|500px]]


</div>
<div class="col-md-1"></div>
<div class="col-md-3 sidebar">
{{TimeLeaveSidebar}}

----
'''Need Help?'''

If you have further questions, please contact [mailto:timeandleave@evergreen.edu Time and Leave DL].


</div>

</div>

</div>

__NOTOC__
__NOEDITSECTION__
[[Category:Time and Leave]]

Alternate Holiday when you are on an Alternate Schedule

2018-03-01T20:23:15Z

Foshaugp:

<div class="container-fluid">
<div class="row">
<div class="col-md-8">
<div class="lead">
If you are an employee working an alternate schedule and a '''holiday falls on your scheduled day off''', your supervisor can assign you an alternate holiday within the same work week (work period for law enforcement officers).
</div>

The holiday accrual credit will be based on the employee’s full-time appointment (pro-rated for less than full-time) and will show appropriately in your work week/period on the day of the holiday as '''Holiday'''. To reflect the alternate holiday assignment (day off in lieu of the holiday) in the time and leave system please follow these instructions:

:1. Supervisor designates the day within the work week/period that will be assigned as the alternate holiday/alternate day off.
:2. If there is a difference between the FTE based holiday accrual credit and the shift on the alternate day off, the employee needs to submit a leave request Holiday Credit to make up for the difference between the holiday accrual credit and the shift scheduled on the alternate day off.
:3. The time worked on the day the employee takes as the alternate day off, will need to be overwritten with 0.00 hours.

'''Example # 1:'''

An employee with a '''part-time''' schedule - 0.60 FTE – working a 4 x 6 hours schedule with Monday as the regular scheduled day off – Holiday falls on a Monday.

:1. Supervisor assigns Tuesday in the '''same''' work week as the alternate holiday/day off

:2. Employee submits a leave request '''Holiday Credit''' of 1.20 hours through the leave system (difference between the 6 hours scheduled to work on the alternate day off and the holiday accrual credit based on the 0.60 FTE appointment = 4.80 hours).

[[file:Alternate Holiday1.jpg|700px]]

'''*select image to view enlarged'''

:3. Employee needs to remove the system generated duration of work on Tuesday – clear out Start Time and Hours of Work – selecting each field and delete the entry to reflect the alternate holiday. Save the changes.

[[file:Alternate Holiday2.jpg|500px]] [[file:Alternate Holiday3.jpg|500px]]

'''Example # 2:'''

An employee with a '''full-time''' 1.0 FTE – working a 4 x 10 schedule with Mondays off - Holiday falls on a Monday.

:1. Supervisor assigns Tuesday in the '''same''' work week as the alternate holiday/day off.
:2. Employee submits a leave request '''Holiday Credit''' of 2.00 hours through the leave system (difference between the 10 hours scheduled to work on the alternate day off and the holiday accrual credit based on the FTE appointment = 8.00 hours).

[[file:Alternate Holiday4.jpg|700px]]

'''*select image to view enlarged'''

:3. Employee needs to remove the system generated duration of work on Tuesday – clear out Start Time and Hours of Work – selecting each field and delete the entry to reflect the alternate holiday. Save the changes.

[[file:Alternate Holiday5.jpg|500px]] [[file:Alternate Holiday6.jpg|500px]]

'''Example # 3 - Police Officer Schedules:'''

An employee with a '''full-time''' 1.0 FTE – working 28 day period/10.67 hours scheduled shifts - Holiday falls on a scheduled day off.

:1. Supervisor assigns another scheduled shift in the '''same''' work period as the alternate holiday/day off.
:2. Employee submits a leave request '''Holiday Credit''' of 2.67 hours through the leave system (difference between the 10.67 hours scheduled to work on the alternate day off and the holiday accrual credit based on the FTE appointment = 8.00 hours).

[[file:Alternate Holiday7.jpg|700px]]

'''*select image to view enlarged'''

:3. Employee needs to remove the system generated duration of work on the day selected as alternate holiday – clear out Start Time and Hours of Work – selecting each field and delete the entry to reflect the alternate holiday. Save the changes.

[[file:Alternate Holiday8-1.jpg|500px]] [[file:Alternate Holiday8-2.jpg|500px]][[file:Alternate Holiday9-1.jpg|500px]] [[file:Alternate Holiday9-2.jpg|500px]]


</div>
<div class="col-md-1"></div>
<div class="col-md-3 sidebar">
{{TimeLeaveSidebar}}

----
'''Need Help?'''

If you have further questions, please contact [mailto:timeandleave@evergreen.edu Time and Leave DL].


</div>

</div>

</div>

__NOTOC__
__NOEDITSECTION__
[[Category:Time and Leave]]

File:Alternate Holiday9-2.jpg

2018-03-01T20:20:55Z

Foshaugp:

File:Alternate Holiday9-1.jpg

2018-03-01T20:20:43Z

Foshaugp:

Alternate Holiday when you are on an Alternate Schedule

2018-03-01T20:20:20Z

Foshaugp:

<div class="container-fluid">
<div class="row">
<div class="col-md-8">
<div class="lead">
If you are an employee working an alternate schedule and a '''holiday falls on your scheduled day off''', your supervisor can assign you an alternate holiday within the same work week (work period for law enforcement officers).
</div>

The holiday accrual credit will be based on the employee’s full-time appointment (pro-rated for less than full-time) and will show appropriately in your work week/period on the day of the holiday as '''Holiday'''. To reflect the alternate holiday assignment (day off in lieu of the holiday) in the time and leave system please follow these instructions:

:1. Supervisor designates the day within the work week/period that will be assigned as the alternate holiday/alternate day off.
:2. If there is a difference between the FTE based holiday accrual credit and the shift on the alternate day off, the employee needs to submit a leave request Holiday Credit to make up for the difference between the holiday accrual credit and the shift scheduled on the alternate day off.
:3. The time worked on the day the employee takes as the alternate day off, will need to be overwritten with 0.00 hours.

'''Example # 1:'''

An employee with a '''part-time''' schedule - 0.60 FTE – working a 4 x 6 hours schedule with Monday as the regular scheduled day off – Holiday falls on a Monday.

:1. Supervisor assigns Tuesday in the '''same''' work week as the alternate holiday/day off

:2. Employee submits a leave request '''Holiday Credit''' of 1.20 hours through the leave system (difference between the 6 hours scheduled to work on the alternate day off and the holiday accrual credit based on the 0.60 FTE appointment = 4.80 hours).

[[file:Alternate Holiday1.jpg|700px]]

'''*select image to view enlarged'''

:3. Employee needs to remove the system generated duration of work on Tuesday – clear out Start Time and Hours of Work – selecting each field and delete the entry to reflect the alternate holiday. Save the changes.

[[file:Alternate Holiday2.jpg|500px]] [[file:Alternate Holiday3.jpg|500px]]

'''Example # 2:'''

An employee with a '''full-time''' 1.0 FTE – working a 4 x 10 schedule with Mondays off - Holiday falls on a Monday.

:1. Supervisor assigns Tuesday in the '''same''' work week as the alternate holiday/day off.
:2. Employee submits a leave request '''Holiday Credit''' of 2.00 hours through the leave system (difference between the 10 hours scheduled to work on the alternate day off and the holiday accrual credit based on the FTE appointment = 8.00 hours).

[[file:Alternate Holiday4.jpg|700px]]

'''*select image to view enlarged'''

:3. Employee needs to remove the system generated duration of work on Tuesday – clear out Start Time and Hours of Work – selecting each field and delete the entry to reflect the alternate holiday. Save the changes.

[[file:Alternate Holiday5.jpg|500px]] [[file:Alternate Holiday6.jpg|500px]]

'''Example # 3 - Police Officer Schedules:'''

An employee with a '''full-time''' 1.0 FTE – working 28 day period/10.67 hours scheduled shifts - Holiday falls on a scheduled day off.

:1. Supervisor assigns another scheduled shift in the '''same''' work period as the alternate holiday/day off.
:2. Employee submits a leave request '''Holiday Credit''' of 2.67 hours through the leave system (difference between the 10.67 hours scheduled to work on the alternate day off and the holiday accrual credit based on the FTE appointment = 8.00 hours).

[[file:Alternate Holiday4.jpg|700px]]

'''*select image to view enlarged'''

:3. Employee needs to remove the system generated duration of work on the day selected as alternate holiday – clear out Start Time and Hours of Work – selecting each field and delete the entry to reflect the alternate holiday. Save the changes.

[[file:Alternate Holiday5.jpg|500px]] [[file:Alternate Holiday6.jpg|500px]]


</div>
<div class="col-md-1"></div>
<div class="col-md-3 sidebar">
{{TimeLeaveSidebar}}

----
'''Need Help?'''

If you have further questions, please contact [mailto:timeandleave@evergreen.edu Time and Leave DL].


</div>

</div>

</div>

__NOTOC__
__NOEDITSECTION__
[[Category:Time and Leave]]

File:Alternate Holiday8-2.jpg

2018-03-01T20:14:16Z

Foshaugp:

File:Alternate Holiday8-1.jpg

2018-03-01T20:14:06Z

Foshaugp:

File:Alternate Holiday7.jpg

2018-03-01T20:13:43Z

Foshaugp:

Time and Leave Help

2016-10-17T20:15:18Z

Foshaugp:

__NOTOC__
{{TwoColumn|lead=
Evergreen's Time and Leave system is accessed via my.evergreen.edu.
|content=

===Student and Temporary Hourly Time Sheet Help===
* [[Time Sheets - Student and Temporary Employee|Edit student and temporary employee time sheets]]

===Student and Hourly Time Sheet===

{{#ev:youtube|Zz2xzBBgkM8}}

{{#ev:youtube|1WWDd6evCbo}}

===Classified/Exempt Staff Time and Leave Help===
* [[Add/edit a work period shift|Add/edit a work period shift]]
* [[Personal Holiday and Personal Leave Day|Add/edit your personal holiday and personal leave day]]
* [[Alternate Holiday when you are on an Alternate Schedule|Use an alternate holiday when you are on an alternate schedule]]
* [[Time Converter in the Leave System|When and how to use the time converter in the leave system]]

===Supervisor Time and Leave Approval===

{{#ev:youtube|7jcJeM0fE_M}}

===Employee Work Period Certification===

{{#ev:youtube|MpNecSoH1-8}}

===Employee Leave Request Submission===

{{#ev:youtube|JCLZRHMKqa0}}

|sidebar=
{{TimeLeaveSidebar}}

----
'''Additional Assistance needed?'''

Staff questions about Time and Leave should be directed to the [mailto:timeandleave@evergreen.edu Time and Leave DL]. Regarding student and temporary hourly time sheet questions, please email the Time Sheet DL [http://contact.evergreen.edu/?to=TimeSheetDL&to_name=TimeSheetDL&subject=Email%20from%20the%20Computing%20Help%20Site help distribution list].

{{GetHelp}}
}}

[[Category:Time and Leave]]

Time and Leave Help

2016-10-13T15:39:36Z

Foshaugp:

__NOTOC__
{{TwoColumn|lead=
Evergreen's Time and Leave system is accessed via my.evergreen.edu.
|content=

===Student and Temporary Hourly Time Sheet Help===
* [[Time Sheets - Student and Temporary Employee|Edit student and temporary employee time sheets]]

===Classified/Exempt Staff Time and Leave Help===
* [[Add/edit a work period shift|Add/edit a work period shift]]
* [[Personal Holiday and Personal Leave Day|Add/edit your personal holiday and personal leave day]]
* [[Alternate Holiday when you are on an Alternate Schedule|Use an alternate holiday when you are on an alternate schedule]]
* [[Time Converter in the Leave System|When and how to use the time converter in the leave system]]

===Supervisor Time and Leave Approval===

{{#ev:youtube|7jcJeM0fE_M}}

===Employee Work Period Certification===

{{#ev:youtube|MpNecSoH1-8}}

===Employee Leave Request Submission===

{{#ev:youtube|JCLZRHMKqa0}}

|sidebar=
{{TimeLeaveSidebar}}

----
'''Additional Assistance needed?'''

Staff questions about Time and Leave should be directed to the [mailto:timeandleave@evergreen.edu Time and Leave DL]. Regarding student and temporary hourly time sheet questions, please email the Time Sheet DL [http://contact.evergreen.edu/?to=TimeSheetDL&to_name=TimeSheetDL&subject=Email%20from%20the%20Computing%20Help%20Site help distribution list].

{{GetHelp}}
}}

[[Category:Time and Leave]]

Time and Leave Help

2016-10-04T20:57:40Z

Foshaugp:

__NOTOC__
{{TwoColumn|lead=
Evergreen's Time and Leave system is accessed via my.evergreen.edu.
|content=

===Student and temporary hourly Time Sheet Help===
*How to edit [[Time Sheets - Student and Temporary Employee|student and temporary employee time sheets]]

===Classified/Exempt Staff Time and Leave Help===
*How to [[Add/edit a work period shift|add/edit a work period shift]]
*How to add or edit your [[Personal Holiday and Personal Leave Day|personal holiday and personal leave day]]
*How to use an [[Alternate Holiday when you are on an Alternate Schedule|alternate holiday when you are on an alternate schedule]]
*When and how to use the [[Time Converter in the Leave System|time converter in the leave system]]

===Supervisor Time and Leave Approval===

{{#ev:youtube|7jcJeM0fE_M}}

===Employee Work Period Certification===

{{#ev:youtube|MpNecSoH1-8}}

|sidebar=
{{TimeLeaveSidebar}}

----
'''Additional Assistance needed?'''

Staff questions about Time and Leave should be directed to the [mailto:timeandleave@evergreen.edu Time and Leave DL]. Regarding student and temporary hourly time sheet questions, please email the Time Sheet DL [http://contact.evergreen.edu/?to=TimeSheetDL&to_name=TimeSheetDL&subject=Email%20from%20the%20Computing%20Help%20Site help distribution list].
}}

[[Category:Time and Leave]]

Add/edit a work period shift

2016-09-30T21:29:17Z

Foshaugp:

__NOTOC__
{{TwoColumn|lead=
An Employee has to adjust the hours of work within the work period, and/or worked additional time outside of the regular scheduled shift. The employee will need to add/edit the work period.
|content=

# Access my.evergreen.edu and select '''Time Tracking'''
# The list of the individual work periods will display
# Select the work period by clicking the '''“Starting” date link''' of the work period that you would like to access
# The work period will display

[[file:Add_Edit1.jpg|400px]]

===='''How to edit a shift'''====

# '''Edit''' a shift directly preceding/following your regular hours of work.
# Overwrite the '''Hours''' (=Duration of Work) with the actual hours worked on the day and save the change.

[[file:Add_Edit2.jpg|400px]]

===='''How to add a shift'''====

# Add a shift/hours of work – select [[file:Add_Edit3.jpg|50px]] located on the left of the '''Day'''
# A pop up window will display with your default schedule indicating [[file:Add_Edit4.jpg|100px]]
# Adjust the '''Start Time/Duration/Lunch''' as needed and select '''Add Shift'''

[[file:Add_Edit5.jpg|400px]]

[[file:Add_Edit6.jpg|400px]]

'''Additional steps to finalize the work period'''

If you determine that the changes are not correct and you want to reset the entire work period, select '''Reset to Schedule''' (will remove all changes and displays your regular/default schedule). This can be done as long the work period is not certified – after its certified that feature is logged and the supervisor and/or HRS need to clear the certification.

If everything is correct you can '''Certify''' the work period.

|sidebar=
{{TimeLeaveSidebar}}

----
'''Need Help?'''

If you have additional questions, please contact [mailto:timeandleave@evergreen.edu Time and Leave DL]

}}

[[Category:Time and Leave]]

Template:TimeLeaveSidebar

2016-09-30T19:38:08Z

Foshaugp:

'''Related Articles:'''
*[[Alternate Holiday when you are on an Alternate Schedule|Alternate Holiday/Schedule]]
*[[Personal Holiday and Personal Leave Day]]
*[[Time and Leave Help]]
*[[Time Converter in the Leave System]]

Time and Leave Help

2016-09-30T19:35:40Z

Foshaugp:

__NOTOC__
{{TwoColumn|lead=
Evergreen's Time and Leave system is accessed via my.evergreen.edu. These Help Wiki's will provide employees with instructions about:

* Student and temporary hourly Time Sheets

* Classified and Exempt Staff Time and Leave

|content=
*How to [[add/edit a shift to Work Period]]
*How to add or edit your [[Personal Holiday and Personal Leave Day|personal holiday and personal leave day]]
*How to use an [[Alternate Holiday when you are on an Alternate Schedule|alternate holiday when you are on an alternate schedule]]
*When and how to use the [[Time Converter in the Leave System|time converter in the leave system]]
*How students and temporary employees edit their [[Time Sheets - Student and Temporary Employee|time sheets]]

====Video: Supervisor Time and Leave Approval====

{{#ev:youtube|7jcJeM0fE_M}}

====Additional Assistance needed?====

Staff questions about Time and Leave should be directed to the [mailto:timeandleave@evergreen.edu Time and Leave DL]. Regarding student and temporary hourly time sheet questions, please email the Time Sheet DL [http://contact.evergreen.edu/?to=TimeSheetDL&to_name=TimeSheetDL&subject=Email%20from%20the%20Computing%20Help%20Site help distribution list].

|sidebar=
{{TimeLeaveSidebar}}
}}

[[Category:Time and Leave]]

Time and Leave Help

2016-09-30T19:07:46Z

Foshaugp:

__NOTOC__
{{TwoColumn|lead=
Evergreen's Time and Leave system is accessed via my.evergreen.edu. These Help Wiki's will provide employees with instructions about:

* Student and temporary hourly Time Sheets

* Classified and Exempt Staff Time and Leave

|content=
*How to [[add/edit a shift to a Work Period]]
*How to add or edit your [[Personal Holiday and Personal Leave Day|personal holiday and personal leave day]]
*How to use an [[Alternate Holiday when you are on an Alternate Schedule|alternate holiday when you are on an alternate schedule]]
*When and how to use the [[Time Converter in the Leave System|time converter in the leave system]]
*How students and temporary employees edit their [[Time Sheets - Student and Temporary Employee|time sheets]]

====Video: Supervisor Time and Leave Approval====

{{#ev:youtube|7jcJeM0fE_M}}

====Additional Assistance needed?====

Staff questions about Time and Leave should be directed to the [mailto:timeandleave@evergreen.edu Time and Leave DL]. Regarding student and temporary hourly time sheet questions, please email the Time Sheet DL [http://contact.evergreen.edu/?to=TimeSheetDL&to_name=TimeSheetDL&subject=Email%20from%20the%20Computing%20Help%20Site help distribution list].

|sidebar=
{{TimeLeaveSidebar}}
}}

[[Category:Time and Leave]]

Time and Leave Help

2016-09-30T19:05:37Z

Foshaugp:

__NOTOC__
{{TwoColumn|lead=
Evergreen's Time and Leave system is accessed via my.evergreen.edu. These Help Wiki's will provide employees with instructions about:

* Student and temporary hourly Time Sheets

* Classified and Exempt Staff Time and Leave

|content=
*How to [[add/edit a shift to the Work Period]]
*How to add or edit your [[Personal Holiday and Personal Leave Day|personal holiday and personal leave day]]
*How to use an [[Alternate Holiday when you are on an Alternate Schedule|alternate holiday when you are on an alternate schedule]]
*When and how to use the [[Time Converter in the Leave System|time converter in the leave system]]
*How students and temporary employees edit their [[Time Sheets - Student and Temporary Employee|time sheets]]

====Video: Supervisor Time and Leave Approval====

{{#ev:youtube|7jcJeM0fE_M}}

====Additional Assistance needed?====

Staff questions about Time and Leave should be directed to the [mailto:timeandleave@evergreen.edu Time and Leave DL]. Regarding student and temporary hourly time sheet questions, please email the Time Sheet DL [http://contact.evergreen.edu/?to=TimeSheetDL&to_name=TimeSheetDL&subject=Email%20from%20the%20Computing%20Help%20Site help distribution list].

|sidebar=
{{TimeLeaveSidebar}}
}}

[[Category:Time and Leave]]

Template:TimeLeaveSidebar

2016-09-30T18:59:17Z

Foshaugp:

Time and Leave Help

2016-09-30T18:57:02Z

Foshaugp:

__NOTOC__
{{TwoColumn|lead=
Evergreen's Time and Leave system is accessed via my.evergreen.edu. These Help Wiki's will provide employees with instructions about:

* Student and temporary hourly Time Sheets

* Classified and Exempt Staff Time and Leave

|content=
*How to [[add/edit a shift to a Work Period]]
*How to add or edit your [[Personal Holiday and Personal Leave Day|personal holiday and personal leave day]]
*How to use an [[Alternate Holiday when you are on an Alternate Schedule|alternate holiday when you are on an alternate schedule]]
*When and how to use the [[Time Converter in the Leave System|time converter in the leave system]]
*How students and temporary employees edit their [[Time Sheets - Student and Temporary Employee|time sheets]]

====Video: Supervisor Time and Leave Approval====

{{#ev:youtube|7jcJeM0fE_M}}

====Additional Assistance needed?====

Staff questions about Time and Leave should be directed to the [mailto:timeandleave@evergreen.edu Time and Leave DL]. Regarding student and temporary hourly time sheet questions, please email the Time Sheet DL [http://contact.evergreen.edu/?to=TimeSheetDL&to_name=TimeSheetDL&subject=Email%20from%20the%20Computing%20Help%20Site help distribution list].

|sidebar=
{{TimeLeaveSidebar}}
}}

[[Category:Time and Leave]]

Template:TimeLeaveSidebar

2016-09-30T18:55:57Z

Foshaugp:

'''Related Articles:'''
*[[Add/edit a shift to a Work Period]]
*[[Alternate Holiday when you are on an Alternate Schedule|Alternate Holiday/Schedule]]
*[[Personal Holiday and Personal Leave Day]]
*[[Time and Leave Help]]
*[[Time Converter in the Leave System]]
*[[Time Sheets]]

Add/edit a work period shift

2016-09-30T18:55:17Z

Foshaugp:

__NOTOC__
{{TwoColumn|lead=
|content=

===How to add/edit a shift to a Work Period===

:1. Access my.evergreen.edu and select '''Time Tracking'''
:2. The list of the individual work periods will display
:3. Select the work period by clicking the '''“Starting” date link''' of the work period that you would like to access
:4. The work period will display

[[file:Add_Edit1.jpg|400px]]

===='''How to edit a shift'''====

:1. '''Edit''' a shift directly preceding/following your regular hours of work.
:2. Overwrite the '''Hours''' (=Duration of Work) with the actual hours worked on the day and save the change.

[[file:Add_Edit2.jpg|400px]]

===='''How to add a shift'''====

:3. Add a shift/hours of work – select [[file:Add_Edit3.jpg|50px]] located on the left of the '''Day'''
:4. A pop up window will display with your default schedule indicating [[file:Add_Edit4.jpg|100px]]
:5. Adjust the '''Start Time/Duration/Lunch''' as needed and select '''Add Shift'''

[[file:Add_Edit5.jpg|400px]]

[[file:Add_Edit6.jpg|400px]]

:6. If you determine that the changes are not correct and you want to reset the entire work period, select Reset to Schedule (will remove all changes and displays your default schedule), you can do that as long you have not certified the work period – after you certified you will need to get the help from your supervisor and/or HRS.

:7. If everything is correct you can Certify the work period.

|sidebar=
{{TimeLeaveSidebar}}

----
'''Need Help?'''

If you have additional questions, please contact [mailto:timeandleave@evergreen.edu Time and Leave DL]

}}

[[Category:Time and Leave]]

Template:TimeLeaveSidebar

2016-09-30T18:54:53Z

Foshaugp:

'''Related Articles:'''
*[[Add/edit a shift to a work period]]
*[[Alternate Holiday when you are on an Alternate Schedule|Alternate Holiday/Schedule]]
*[[Personal Holiday and Personal Leave Day]]
*[[Time and Leave Help]]
*[[Time Converter in the Leave System]]
*[[Time Sheets]]

Template:TimeLeaveSidebar

2016-09-30T18:53:44Z

Foshaugp:

'''Related Articles:'''
*[[Add/edit a work period]]
*[[Alternate Holiday when you are on an Alternate Schedule|Alternate Holiday/Schedule]]
*[[Personal Holiday and Personal Leave Day]]
*[[Time and Leave Help]]
*[[Time Converter in the Leave System]]
*[[Time Sheets]]

Template:TimeLeaveSidebar

2016-09-30T18:49:29Z

Foshaugp:

Template:TimeLeaveSidebar

2016-09-30T18:47:49Z

Foshaugp:

Time Sheets - Student and Temporary Employee

2016-09-30T18:29:11Z

Foshaugp:

__NOTOC__
{{TwoColumn|lead=
Please [http://goo.gl/Osj19G email the timesheetdl] if you need assistance with a timesheet.
Include your name in the subject line and your A number in the text of the email.
The steps listed below must be taken before an employee can access a Time Sheet for the first time.
|content=
The employee will need a network account. Use the [[Computer Account Request Form]] to request an account for an hourly employee. Flash Player version 9.0 or above needs to be installed on the computer being used, and an Electronic Personnel Action Form (EPAF) needs to be submitted and applied to the payroll system.

===How do I complete my Time Sheet?===
* Go to my.evergreen.edu and click on '''Time Tracking'''.
* Select the pay period and click load.
* Enter your start and end times for each shift, clocking out for unpaid breaks. To enter the second part of your shift, click the clock with + symbol. Click save when you are finished.
* After your last shift of the pay period click certify and add any notes.
* Be sure your Time Sheet is accurate before certifying! After this point, you will be unable to make changes to your Time Sheet.

===Why can't I make changes to my Time Sheet?===
* If you have already certified, you can not make changes unless your Time Approver clears your certification.
* If your Time Approver has already certified and you need to make changes, your approver should email the Timesheet DL.

===When are my Time Sheet certifications due?===
You should certify by the end of your last shift for the pay period.
The pay periods are:
* The 1st through the 15th of the month, and
* The 16th through the last day of the month.

===Logging in for the first time or having trouble?===
*Go to [[Account Activation]]
*Go to [[Login Help]] or [[Evergreen Login Overview]]
|sidebar=
===Still have a question?===
*'''[http://goo.gl/Osj19G Email the timesheetdl]''' Include your name in the subject line and your A number in the text of the email.
*'''Check the web page [http://www.evergreen.edu/payroll/pay.htm Getting Paid]''' for more information about Time Sheets and Getting Paid.

}}
[[Category:Pay_History_and_Information]]

Time and Leave Help

2016-09-30T18:23:58Z

Foshaugp:

__NOTOC__
{{TwoColumn|lead=
Evergreen's Time and Leave system is accessed via my.evergreen.edu. These Help Wiki's will provide employees with instructions about:

* Student and temporary hourly Time Sheets

* Classified and Exempt Staff Time and Leave

|content=
*How to [[add/edit a shift in the work period]]
*How to add or edit your [[Personal Holiday and Personal Leave Day|personal holiday and personal leave day]]
*How to use an [[Alternate Holiday when you are on an Alternate Schedule|alternate holiday when you are on an alternate schedule]]
*When and how to use the [[Time Converter in the Leave System|time converter in the leave system]]
*How students and temporary employees edit their [[Time Sheets - Student and Temporary Employee|time sheets]]

====Video: Supervisor Time and Leave Approval====

{{#ev:youtube|7jcJeM0fE_M}}

====Additional Assistance needed?====

Staff questions about Time and Leave should be directed to the [mailto:timeandleave@evergreen.edu Time and Leave DL]. Regarding student and temporary hourly time sheet questions, please email the Time Sheet DL [http://contact.evergreen.edu/?to=TimeSheetDL&to_name=TimeSheetDL&subject=Email%20from%20the%20Computing%20Help%20Site help distribution list].

|sidebar=
{{TimeLeaveSidebar}}
}}

[[Category:Time and Leave]]

Add/edit a work period shift

2016-09-30T17:25:07Z

Foshaugp:

__NOTOC__
{{TwoColumn|lead=
|content=

===How to add/edit a shift to Work Period===

:1. Access my.evergreen.edu and select '''Time Tracking'''
:2. The list of the individual work periods will display
:3. Select the work period by clicking the '''“Starting” date link''' of the work period that you would like to access
:4. The work period will display

[[file:Add_Edit1.jpg|400px]]

===='''How to edit a shift'''====

:1. '''Edit''' a shift directly preceding/following your regular hours of work.
:2. Overwrite the '''Hours''' (=Duration of Work) with the actual hours worked on the day and save the change.

[[file:Add_Edit2.jpg|400px]]

===='''How to add a shift'''====

:3. Add a shift/hours of work – select [[file:Add_Edit3.jpg|50px]] located on the left of the '''Day'''
:4. A pop up window will display with your default schedule indicating [[file:Add_Edit4.jpg|100px]]
:5. Adjust the '''Start Time/Duration/Lunch''' as needed and select '''Add Shift'''

[[file:Add_Edit5.jpg|400px]]

[[file:Add_Edit6.jpg|400px]]

:6. If you determine that the changes are not correct and you want to reset the entire work period, select Reset to Schedule (will remove all changes and displays your default schedule), you can do that as long you have not certified the work period – after you certified you will need to get the help from your supervisor and/or HRS.

:7. If everything is correct you can Certify the work period.

|sidebar=
{{TimeLeaveSidebar}}

----
'''Need Help?'''

If you have additional questions, please contact [mailto:timeandleave@evergreen.edu Time and Leave DL]

}}

[[Category:Time and Leave]]

Add/edit a work period shift

2016-09-30T00:22:07Z

Foshaugp:

__NOTOC__
{{TwoColumn|lead=
|content=

===How to add/edit a shift to Work Period===

:1. Access my.evergreen.edu and select '''Time Tracking'''
:2. The list of the individual work periods will display
:3. Select the work period by clicking the '''“Starting” date link''' of the work period that you would like to access
:4. The work period will display

[[file:Add_Edit1.jpg|400px]]

===='''How to edit a shift'''====

:1. '''Edit''' a shift directly preceding/following your regular hours of work.
:2. Overwrite the '''Hours''' (=Duration of Work) with the actual hours worked on the day and save the change.

[[file:Add_Edit2.jpg|400px]]

===='''How to add a shift'''====

:3. Add a shift/hours of work – select [[file:Add_Edit3.jpg|50px]] located on the left of the '''Day'''
:4. A pop up window will display with your default schedule indicating [[file:Add_Edit4.jpg|100px]]
:5. Adjust the '''Start Time/Duration/Lunch''' as needed and select '''Add Shift'''

[[file:Add_Edit5.jpg|400px]]

[[file:Add_Edit6.jpg|400px]]

:6. If you determine that the changes are not correct and you want to reset the entire work period, select Reset to Schedule (will remove all changes and displays your default schedule), you can do that as long you have not certified the work period – after you certified you will need to get the help from your supervisor and/or HRS.
:7. If everything is correct you can Certify the work period.

|sidebar=
{{TimeLeaveSidebar}}

----
'''Need Help?'''

If you have additional questions, please contact [mailto:timeandleave@evergreen.edu Time and Leave DL]

}}

[[Category:Time and Leave]]

Add/edit a work period shift

2016-09-30T00:20:36Z

Foshaugp: Created page with "__NOTOC__ {{TwoColumn|lead= |content= ===How to add/edit a shift to Work Period=== :1. Access my.evergreen.edu and select '''Time Tracking''' :2. The list of the individual..."

__NOTOC__
{{TwoColumn|lead=
|content=

===How to add/edit a shift to Work Period===

:1. Access my.evergreen.edu and select '''Time Tracking'''
:2. The list of the individual work periods will display
:3. Select the work period by clicking the '''“Starting” date link''' of the work period that you would like to access
:4. The work period will display

[[file:Add_Edit1.jpg|400px]]

===='''How to edit a shift'''====

:1. '''Edit''' a shift directly preceding/following your regular hours of work.
:2. Overwrite the '''Hours''' (=Duration of Work) with the actual hours worked on the day and save the change.

[[file:Add_Edit2.jpg|400px]]

===='''How to add a shift'''====

:3. Add a shift/hours of work – select [[file:Add_Edit3.jpg|50px]] located on the left of the '''Day'''
:4. A pop up window will display with your default schedule indicating [[file:Add_Edit4.jpg|100px]]
:5. Adjust the '''Start Time/Duration/Lunch''' as needed and select '''Add Shift'''

[[file:Add_Edit5.jpg|400px]]

[[file:Add_Edit6.jpg|400px]]

:6. If you determine that the changes are not correct and you want to reset the entire work period, select Reset to Schedule (will remove all changes and displays your default schedule), you can do that as long you have not certified the work period – after you certified you will need to get the help from your supervisor and/or HRS.
:7. If everything is correct you can Certify the work period.

|sidebar=
{{TimeLeaveSidebar}}

----
'''Need Help?'''

If you have additional questions, please contact [mailto:timeandleave@evergreen.edu Time and Leave DL]

File:Add Edit6.jpg

2016-09-30T00:06:32Z

Foshaugp:

File:Add Edit5.jpg

2016-09-30T00:06:24Z

Foshaugp:

File:Add Edit4.jpg

2016-09-30T00:06:11Z

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File:Add Edit3.jpg

2016-09-30T00:05:51Z

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File:Add Edit2.jpg

2016-09-30T00:05:42Z

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File:Add Edit1.jpg

2016-09-30T00:05:33Z

Foshaugp:

Time and Leave Help

2016-09-29T23:56:59Z

Foshaugp:

__NOTOC__
{{TwoColumn|lead=
Evergreen's Time and Leave system is accessed via my.evergreen.edu. These Help Wiki's will provide employees with instructions about:

* Student and temporary hourly Time Sheets

* Classified and Exempt Staff Time and Leave

|content=
*How to [[add/edit a shift in the work period]]
*How to add or edit your [[Personal Holiday and Personal Leave Day|personal holiday and personal leave day]]
*How to use an [[Alternate Holiday when you are on an Alternate Schedule|alternate holiday when you are on an alternate schedule]]
*When and how to use the [[Time Converter in the Leave System|time converter in the leave system]]
*How students and temporary employees edit their [[Time Sheets - Student and Temporary Employee|time sheets]]

====Additional Assistance needed?====

Staff questions about Time and Leave should be directed to the [mailto:timeandleave@evergreen.edu Time and Leave DL]. Regarding student and temporary hourly time sheet questions, please email the Time Sheet DL [http://contact.evergreen.edu/?to=TimeSheetDL&to_name=TimeSheetDL&subject=Email%20from%20the%20Computing%20Help%20Site help distribution list].

|sidebar=
{{TimeLeaveSidebar}}
}}

[[Category:Time and Leave]]

Time and Leave Help

2016-09-29T22:02:20Z

Foshaugp:

__NOTOC__
<div class="row-fluid"><div class="span8 ">
<div class="lead">
<big>Evergreen's Time and Leave system is accessed via my.evergreen.edu. These Help Wiki's will provide employees with instructions about:</big>

* Student and temporary hourly Time Sheets

* Classified and Exempt Staff Time and Leave

</div>
<div class="gradientshadow"></div>

*How to add or edit your [[Personal Holiday and Personal Leave Day|personal holiday and personal leave day]]
*How to use an [[Alternate Holiday when you are on an Alternate Schedule|alternate holiday when you are on an alternate schedule]]
*When and how to use the [[Time Converter in the Leave System|time converter in the leave system]]
*How students and temporary employees edit their [[Time Sheets - Student and Temporary Employee|time sheets]]

====Additional Assistance needed?====

Staff questions about Time and Leave should be directed to the [mailto:timeandleave@evergreen.edu Time and Leave DL]. Regarding student and temporary hourly time sheet questions, please email the Time Sheet DL [http://contact.evergreen.edu/?to=TimeSheetDL&to_name=TimeSheetDL&subject=Email%20from%20the%20Computing%20Help%20Site help distribution list].

</div>
<div class="span4 gradientbox">

{{MyEvergreen Help}}</div>

[[Category:Time and Leave]]

Time and Leave Help

2016-09-29T22:01:48Z

Foshaugp:

__NOTOC__
<div class="row-fluid"><div class="span8 ">
<div class="lead">
<big>Evergreen's Time and Leave system is accessed via my.evergreen.edu. These Help Wiki's will provide employees with instructions about:</big>

* Student and temporary hourly Time Sheets

* Classified and Exempt Staff Time and Leave

</div>
<div class="gradientshadow"></div>

*How to add or edit your [[Personal Holiday and Personal Leave Day|personal holiday and personal leave day]]
*How to use an [[Alternate Holiday when you are on an Alternate Schedule|alternate holiday when you are on an alternate schedule]]
*When and how to use the [[Time Converter in the Leave System|time converter in the leave system]]
*How students and temporary employees edit their [[Time Sheets - Student and Temporary Employee|time sheets]]

====Additional Assistance needed?====

Staff questions about Time and Leave should be directed to the [mailto:timeandleavedl@evergreen.edu Time and Leave DL]. Regarding student and temporary hourly time sheet questions, please email the Time Sheet DL [http://contact.evergreen.edu/?to=TimeSheetDL&to_name=TimeSheetDL&subject=Email%20from%20the%20Computing%20Help%20Site help distribution list].

</div>
<div class="span4 gradientbox">

{{MyEvergreen Help}}</div>

[[Category:Time and Leave]]

Personal Holiday and Personal Leave Day

2016-09-29T22:00:09Z

Foshaugp:

__NOTOC__
{{TwoColumn|lead=
If you are an employee working an alternate schedule (full-time or part time) the Personal Holiday and Personal Leave Day accrual, based on your FTE appointment, does not always match the hours of work scheduled on a given day.
|content=

'''Note:''' Except for the allowable exceptions listed in the CBA’s, both the Personal Holiday and the Personal Leave Day must be used as a 1-day absence; the hours cannot be spread out and used over multiple workdays.

'''Exceptions:''' Upon request, an employee will be approved to use part or all of the employee’s Personal Leave Day for:

:1. The care of family members as required by the Family Care Act, WAC 296-130;
:2. Leave as required by the Military Family Leave Act, RCW 49.77; or
:3. Leave as required by the Domestic Violence Leave Act, RCW 49.76.
:4. Any remaining portions of Personal Holiday/Personal Leave Day must be taken as one (1) absence, not to exceed the work shift on the day of the absence.

====Personal Holiday====
Article 10.4 E - Classified Collective Bargaining Agreement

The pay for an employee’s Personal Holiday is equivalent to the employee’s work shift on the day selected for the Personal Holiday absence.

Article 12.4 – SSSSU Collective Bargaining Agreement

The pay for an employee’s Personal Holiday will be equivalent to the employee’s core hours of work on the day selected for the Personal Holiday absence.

Therefore '''Personal Holiday''' is equivalent to the employee’s work shift on the day selected by the employee.

=====Example # 1=====
You are a full-time employee and work a 4 x 10 hours day schedule, your shift on each day is 10 hours, but you only have 8 hours '''Personal Holiday''' accrual based on your FTE. To request a 10 hour day/shift off as Personal Holiday you have to enter two separate leave requests - 8 hours Personal Holiday '''and''' 2 hours Holiday Credit through the leave system.

[[file:PH and PRL1.jpg|400px]] [[file:PH and PRL2.jpg|400px]]

=====Example # 2=====
You are a part-time employee and work a 3 x 8 hours day schedule – 0.60 FTE (24 hours/week), your shift on each day is 8 hours, but you only have 4.80 hours '''Personal Holiday''' accrual based on your FTE. To request a 8 hour day/shift off as Personal Holiday you have to enter two separate leave requests – 4.80 hours Personal Holiday '''and''' 3.20 hours Holiday Credit through the leave system.

[[file:PH and PRL3.jpg|400px]] [[file:PH and PRL4.jpg|400px]]

====Personal Leave Day====

Article 18.5 E - Classified Collective Bargaining Agreement

The pay for a full-time employee’s Personal Leave Day is eight (8) hours.

Article 16.3 D – SSSSU Collective Bargaining Agreement

The pay for a full-time employee’s Personal Leave Day is eight (8) hours.

In accordance to the CBA’s an employee will only receive 8 hours (full-time or pro-rated if less than full-time) '''Personal Leave Day''' even though they may work more hours in a shift. Using the Personal Leave Day on a day when the shift exceeds 8 hours (or pro-rated based on the FTE) the employee will have to substitute the difference with paid or unpaid leave.

=====Example # 1=====
4 x 10 hours shift (1.0 FTE)

8 hours Personal Leave Day

2 hours Vacation Leave

=====Example # 2=====
3 x 8 hour shift (0.6 FTE)

4.8 hours Personal Leave Day

3.20 hours Vacation Leave

|sidebar=
{{TimeLeaveSidebar}}

----
'''Need Help?'''

If you have additional questions, please contact [mailto:timeandleavedl@evergreen.edu Time and Leave DL]

}}

[[Category:Time and Leave]]

Alternate Holiday when you are on an Alternate Schedule

2016-09-29T21:59:34Z

Foshaugp:

{{TwoColumn|lead=
If you are an employee working an alternate schedule and a '''holiday falls on your scheduled day off''', your supervisor can assign you an alternate holiday within the same work week (work period for law enforcement officers).

|content=
The holiday accrual credit will be based on the employee’s full-time appointment (pro-rated for less than full-time) and will show appropriately in your work week/period on the day of the holiday as '''Holiday'''. To reflect the alternate holiday assignment (day off in lieu of the holiday) in the time and leave system please follow these instructions:

:1. Supervisor designates the day within the work week/period that will be assigned as the alternate holiday/alternate day off.
:2. If there is a difference between the FTE based holiday accrual credit and the shift on the alternate day off, the employee needs to submit a leave request Holiday Credit to make up for the difference between the holiday accrual credit and the shift scheduled on the alternate day off.
:3. The time worked on the day the employee takes as the alternate day off, will need to be overwritten with 0.00 hours.

'''Example # 1:'''

An employee with a '''part-time''' schedule - 0.60 FTE – working a 4 x 6 hours schedule with Monday as the regular scheduled day off – Holiday falls on a Monday.

:1. Supervisor assigns Tuesday in the '''same''' work week as the alternate holiday/day off

:2. Employee submits a leave request '''Holiday Credit''' of 1.20 hours through the leave system (difference between the 6 hours scheduled to work on the alternate day off and the holiday accrual credit based on the 0.60 FTE appointment = 4.80 hours).

[[file:Alternate Holiday1.jpg|700px]]

'''*select image to view enlarged'''

:3. Employee needs to remove the system generated duration of work on Tuesday – clear out Start Time and Hours of Work – selecting each field and delete the entry to reflect the alternate holiday. Save the changes.

[[file:Alternate Holiday2.jpg|500px]] [[file:Alternate Holiday3.jpg|500px]]

'''Example # 2:'''

An employee with a '''full-time''' 1.0 FTE – working a 4 x 10 schedule with Mondays off - Holiday falls on a Monday.

:1. Supervisor assigns Tuesday in the '''same''' work week as the alternate holiday/day off.
:2. Employee submits a leave request '''Holiday Credit''' of 2.00 hours through the leave system (difference between the 10 hours scheduled to work on the alternate day off and the holiday accrual credit based on the FTE appointment = 8.00 hours).

[[file:Alternate Holiday4.jpg|700px]]

'''*select image to view enlarged'''

:3. Employee needs to remove the system generated duration of work on Tuesday – clear out Start Time and Hours of Work – selecting each field and delete the entry to reflect the alternate holiday. Save the changes.

[[file:Alternate Holiday5.jpg|500px]] [[file:Alternate Holiday6.jpg|500px]]
|sidebar=
{{TimeLeaveSidebar}}

----
'''Need Help?'''

If you have further questions, please contact [mailto:timeandleave@evergreen.edu Time and Leave DL].
}}
[[Category:Time and Leave]]

Personal Holiday and Personal Leave Day

2016-09-29T21:58:29Z

Foshaugp:

__NOTOC__
{{TwoColumn|lead=
If you are an employee working an alternate schedule (full-time or part time) the Personal Holiday and Personal Leave Day accrual, based on your FTE appointment, does not always match the hours of work scheduled on a given day.
|content=

'''Note:''' Except for the allowable exceptions listed in the CBA’s, both the Personal Holiday and the Personal Leave Day must be used as a 1-day absence; the hours cannot be spread out and used over multiple workdays.

'''Exceptions:''' Upon request, an employee will be approved to use part or all of the employee’s Personal Leave Day for:

:1. The care of family members as required by the Family Care Act, WAC 296-130;
:2. Leave as required by the Military Family Leave Act, RCW 49.77; or
:3. Leave as required by the Domestic Violence Leave Act, RCW 49.76.
:4. Any remaining portions of Personal Holiday/Personal Leave Day must be taken as one (1) absence, not to exceed the work shift on the day of the absence.

====Personal Holiday====
Article 10.4 E - Classified Collective Bargaining Agreement

The pay for an employee’s Personal Holiday is equivalent to the employee’s work shift on the day selected for the Personal Holiday absence.

Article 12.4 – SSSSU Collective Bargaining Agreement

The pay for an employee’s Personal Holiday will be equivalent to the employee’s core hours of work on the day selected for the Personal Holiday absence.

Therefore '''Personal Holiday''' is equivalent to the employee’s work shift on the day selected by the employee.

=====Example # 1=====
You are a full-time employee and work a 4 x 10 hours day schedule, your shift on each day is 10 hours, but you only have 8 hours '''Personal Holiday''' accrual based on your FTE. To request a 10 hour day/shift off as Personal Holiday you have to enter two separate leave requests - 8 hours Personal Holiday '''and''' 2 hours Holiday Credit through the leave system.

[[file:PH and PRL1.jpg|400px]] [[file:PH and PRL2.jpg|400px]]

=====Example # 2=====
You are a part-time employee and work a 3 x 8 hours day schedule – 0.60 FTE (24 hours/week), your shift on each day is 8 hours, but you only have 4.80 hours '''Personal Holiday''' accrual based on your FTE. To request a 8 hour day/shift off as Personal Holiday you have to enter two separate leave requests – 4.80 hours Personal Holiday '''and''' 3.20 hours Holiday Credit through the leave system.

[[file:PH and PRL3.jpg|400px]] [[file:PH and PRL4.jpg|400px]]

====Personal Leave Day====

Article 18.5 E - Classified Collective Bargaining Agreement

The pay for a full-time employee’s Personal Leave Day is eight (8) hours.

Article 16.3 D – SSSSU Collective Bargaining Agreement

The pay for a full-time employee’s Personal Leave Day is eight (8) hours.

In accordance to the CBA’s an employee will only receive 8 hours (full-time or pro-rated if less than full-time) '''Personal Leave Day''' even though they may work more hours in a shift. Using the Personal Leave Day on a day when the shift exceeds 8 hours (or pro-rated based on the FTE) the employee will have to substitute the difference with paid or unpaid leave.

=====Example # 1=====
4 x 10 hours shift (1.0 FTE)

8 hours Personal Leave Day

2 hours Vacation Leave

=====Example # 2=====
3 x 8 hour shift (0.6 FTE)

4.8 hours Personal Leave Day

3.20 hours Vacation Leave

If you have further questions about how to apply your Personal Holiday or Personal Leave Day, please contact [mailto:timeandleave@evergreen.edu Time and Leave DL].

|sidebar=
{{TimeLeaveSidebar}}

----
'''Need Help?'''

If you have additional questions, please contact [mailto:timeandleavedl@evergreen.edu Time and Leave DL]

}}

[[Category:Time and Leave]]

Time Converter in the Leave System

2016-09-29T21:57:34Z

Foshaugp:

__NOTOC__
{{TwoColumn|lead=
The Time Converter feature is a helpful tool when submitting partial hours of leave and/or using priority leave balances.

|content=
===When and how to use the Time Converter Feature===
[[file:Converter2.jpg|200px]]

====The following are examples of '''priority''' leave balances and rules related to them:====

'''Suspended Operations Leave''' – needs to be used prior to using compensatory time and vacation leave - except if the employee is using vacation leave for domestic violence leave or if it would result in loss of vacation leave due to the 240-hour vacation leave maximum.

'''Compensatory time leave''' – needs to be used prior to using vacation leave - except if the employee is using vacation leave for domestic violence leave or if it would result in the loss of vacation leave due to the 240-hour vacation leave maximum.

An employee who is approved for '''Shared Leave''' needs to use any other paid leave balances prior to using shared leave.

The system will display a warning notification if you submit leave when you have priority balances.

'''Example:'''

[[file:Converter3.jpg|500px]]

The employee has 4.59 hours compensatory time which needs to be used '''prior''' to vacation leave. Enter the 4.59 hours into the '''Hours''' field of the Time Converter and the decimal hours will show the hour and minutes conversation = 4 hours, 35 minutes. It also will display an End Time based on your current schedule on file.

[[file:Converter4.jpg|500px]]

'''NOTE:''' This end time does not reflect unpaid lunch breaks. When entering the end time in the leave request section, you may need to add 0.5 or 1.0 hours, depending on the duration of your lunch break.
Examples:
• 0.5 hours (30 minutes lunch break) you would enter a 12:35 PM End Time when requesting your leave
• 1.0 hours (60 minutes lunch break) you would enter a 01:05 PM End Time when requesting your leave
|sidebar=
{{TimeLeaveSidebar}}

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'''Need Help?'''
If you have additional questions, please contact [mailto:timeandleave@evergreen.edu Time and Leave DL].
}}

[[Category: Time and Leave]]

Time Converter in the Leave System

2016-09-29T21:26:01Z

Foshaugp:

===When and how to use the Time Converter Feature in the leave system===

[[file:Converter1.jpg|500px]] [[file:Converter2.jpg|200px]]

====The following are examples of '''priority''' leave balances and rules related to them:====

'''Suspended Operations Leave''' – needs to be used prior to using compensatory time and vacation leave - except if the employee is using vacation leave for domestic violence leave or if it would result in loss of vacation leave due to the 240-hour vacation leave maximum.

'''Compensatory time leave''' – needs to be used prior to using vacation leave - except if the employee is using vacation leave for domestic violence leave or if it would result in the loss of vacation leave due to the 240-hour vacation leave maximum.

An employee who is approved for '''Shared Leave''' needs to use any other paid leave balances prior to using shared leave.

The system will display a warning notification if you submit leave when you have priority balances.

'''Example:'''

[[file:Converter3.jpg|500px]]

The employee has 4.59 hours compensatory time which needs to be used '''prior''' to vacation leave. Enter the 4.59 hours into the '''Hours''' field of the Time Converter and the decimal hours will show the hour and minutes conversation = 4 hours, 35 minutes. It also will display an End Time based on your current schedule on file.

[[file:Converter4.jpg|500px]]

'''NOTE:''' This end time does not reflect unpaid lunch breaks. When entering the end time in the leave request section, you may need to add 0.5 or 1.0 hours, depending on the duration of your lunch break.
Examples:
• 0.5 hours (30 minutes lunch break) you would enter a 12:35 PM End Time when requesting your leave
• 1.0 hours (60 minutes lunch break) you would enter a 01:05 PM End Time when requesting your leave

If you have further questions about how to use up partial leave balances, please contact [http://mailto:timeandleave@evergreen.edu Time and Leave DL].

Alternate Holiday when you are on an Alternate Schedule

2016-09-29T21:23:14Z

Foshaugp:

{{TwoColumn|lead=
If you are an employee working an alternate schedule and a '''holiday falls on your scheduled day off''', your supervisor can assign you an alternate holiday within the same work week (work period for law enforcement officers).

|content=
The holiday accrual credit will be based on the employee’s full-time appointment (pro-rated for less than full-time) and will show appropriately in your work week/period on the day of the holiday as '''Holiday'''. To reflect the alternate holiday assignment (day off in lieu of the holiday) in the time and leave system please follow these instructions:

:1. Supervisor designates the day within the work week/period that will be assigned as the alternate holiday/alternate day off.
:2. If there is a difference between the FTE based holiday accrual credit and the shift on the alternate day off, the employee needs to submit a leave request Holiday Credit to make up for the difference between the holiday accrual credit and the shift scheduled on the alternate day off.
:3. The time worked on the day the employee takes as the alternate day off, will need to be overwritten with 0.00 hours.

'''Example # 1:'''

An employee with a '''part-time''' schedule - 0.60 FTE – working a 4 x 6 hours schedule with Monday as the regular scheduled day off – Holiday falls on a Monday.

:1. Supervisor assigns Tuesday in the '''same''' work week as the alternate holiday/day off

:2. Employee submits a leave request '''Holiday Credit''' of 1.20 hours through the leave system (difference between the 6 hours scheduled to work on the alternate day off and the holiday accrual credit based on the 0.60 FTE appointment = 4.80 hours).

[[file:Alternate Holiday1.jpg|700px]]

'''*select image to view enlarged'''

:3. Employee needs to remove the system generated duration of work on Tuesday – clear out Start Time and Hours of Work – selecting each field and delete the entry to reflect the alternate holiday. Save the changes.

[[file:Alternate Holiday2.jpg|500px]] [[file:Alternate Holiday3.jpg|500px]]

'''Example # 2:'''

An employee with a '''full-time''' 1.0 FTE – working a 4 x 10 schedule with Mondays off - Holiday falls on a Monday.

:1. Supervisor assigns Tuesday in the '''same''' work week as the alternate holiday/day off.
:2. Employee submits a leave request '''Holiday Credit''' of 2.00 hours through the leave system (difference between the 10 hours scheduled to work on the alternate day off and the holiday accrual credit based on the FTE appointment = 8.00 hours).

[[file:Alternate Holiday4.jpg|700px]]

'''*select image to view enlarged'''

:3. Employee needs to remove the system generated duration of work on Tuesday – clear out Start Time and Hours of Work – selecting each field and delete the entry to reflect the alternate holiday. Save the changes.

[[file:Alternate Holiday5.jpg|500px]] [[file:Alternate Holiday6.jpg|500px]]
|sidebar=
{{TimeLeaveSidebar}}

----
'''Need Help?'''

If you have further questions about how to process alternate holidays, please contact [mailto:timeandleave@evergreen.edu Time and Leave DL].
}}
[[Category:Time and Leave]]

Personal Holiday and Personal Leave Day

2016-09-29T21:22:11Z

Foshaugp:

__NOTOC__
{{TwoColumn|lead=
If you are an employee working an alternate schedule (full-time or part time) the Personal Holiday and Personal Leave Day accrual, based on your FTE appointment, does not always match the hours of work scheduled on a given day.
|content=

'''Note:''' Except for the allowable exceptions listed in the CBA’s, both the Personal Holiday and the Personal Leave Day must be used as a 1-day absence; the hours cannot be spread out and used over multiple workdays.

'''Exceptions:''' Upon request, an employee will be approved to use part or all of the employee’s Personal Leave Day for:

:1. The care of family members as required by the Family Care Act, WAC 296-130;
:2. Leave as required by the Military Family Leave Act, RCW 49.77; or
:3. Leave as required by the Domestic Violence Leave Act, RCW 49.76.
:4. Any remaining portions of Personal Holiday/Personal Leave Day must be taken as one (1) absence, not to exceed the work shift on the day of the absence.

====Personal Holiday====
Article 10.4 E - Classified Collective Bargaining Agreement

The pay for an employee’s Personal Holiday is equivalent to the employee’s work shift on the day selected for the Personal Holiday absence.

Article 12.4 – SSSSU Collective Bargaining Agreement

The pay for an employee’s Personal Holiday will be equivalent to the employee’s core hours of work on the day selected for the Personal Holiday absence.

Therefore '''Personal Holiday''' is equivalent to the employee’s work shift on the day selected by the employee.

=====Example # 1=====
You are a full-time employee and work a 4 x 10 hours day schedule, your shift on each day is 10 hours, but you only have 8 hours '''Personal Holiday''' accrual based on your FTE. To request a 10 hour day/shift off as Personal Holiday you have to enter two separate leave requests - 8 hours Personal Holiday '''and''' 2 hours Holiday Credit through the leave system.

[[file:PH and PRL1.jpg|400px]] [[file:PH and PRL2.jpg|400px]]

=====Example # 2=====
You are a part-time employee and work a 3 x 8 hours day schedule – 0.60 FTE (24 hours/week), your shift on each day is 8 hours, but you only have 4.80 hours '''Personal Holiday''' accrual based on your FTE. To request a 8 hour day/shift off as Personal Holiday you have to enter two separate leave requests – 4.80 hours Personal Holiday '''and''' 3.20 hours Holiday Credit through the leave system.

[[file:PH and PRL3.jpg|400px]] [[file:PH and PRL4.jpg|400px]]

====Personal Leave Day====

Article 18.5 E - Classified Collective Bargaining Agreement

The pay for a full-time employee’s Personal Leave Day is eight (8) hours.

Article 16.3 D – SSSSU Collective Bargaining Agreement

The pay for a full-time employee’s Personal Leave Day is eight (8) hours.

In accordance to the CBA’s an employee will only receive 8 hours (full-time or pro-rated if less than full-time) '''Personal Leave Day''' even though they may work more hours in a shift. Using the Personal Leave Day on a day when the shift exceeds 8 hours (or pro-rated based on the FTE) the employee will have to substitute the difference with paid or unpaid leave.

=====Example # 1=====
4 x 10 hours shift (1.0 FTE)

8 hours Personal Leave Day

2 hours Vacation Leave

=====Example # 2=====
3 x 8 hour shift (0.6 FTE)

4.8 hours Personal Leave Day

3.20 hours Vacation Leave

If you have further questions about how to apply your Personal Holiday or Personal Leave Day, please contact [mailto:timeandleave@evergreen.edu Time and Leave DL].

|sidebar=
{{TimeLeaveSidebar}}

----
'''Need Help?'''

If you have further questions about how to apply your Personal Holiday or Personal Leave Day, please contact [mailto:timeandleavedl@evergreen.edu Time and Leave DL]

}}

[[Category:Time and Leave]]

Time Converter in the Leave System

2016-09-29T00:16:34Z

Foshaugp:

File:Converter1.jpg

2016-09-29T00:11:02Z

Foshaugp: