Help Wiki - User contributions [en]

Sharing Files in OneDrive and Teams

2026-07-09T21:44:39Z

Greenea:

__NOTOC__
{{TwoColumn|lead=

[[File:Logo-microsoft-onedrive.png|50px|left]]File sharing is an essential part of collaborating at the college. While you can share individual files from your personal OneDrive, our best practice is to store and share collaborative files where your team already works.
|content=

=== Best Practice: Use Teams First ===
Before creating a standalone sharing link, consider where your document should live:
* '''Collaborating with a work unit or group?''' Save and work on the file directly inside a '''Microsoft Teams''' channel or a shared '''SharePoint''' library. Everyone in that space automatically has access—'''no sharing links required.'''
* '''Working on a solo project or draft?''' Keep it in your personal '''OneDrive''' until you are ready to share it with specific individuals.

----

=== How to Share a File or Folder ===
Because Microsoft regularly updates its interface, we recommend following their official, up-to-date documentation for step-by-step visual instructions:

* [https://support.microsoft.com/en-US/SharePoint/sharepoint-sharing-and-permissions/share-sharepoint-files-or-folders Share OneDrive Files and Folders (Microsoft Support)] – Learn how to generate links, email files directly from the app, and manage access from a browser or desktop.
* [https://support.microsoft.com/en-us/teams/files/share-files-in-microsoft-teams Share a File in Microsoft Teams (Microsoft Support)] – Learn how to share files safely within a chat, channel, or calendar invite.

----

=== Understanding College Sharing Permissions ===
When you do need to create a sharing link, it is important to choose the right permission level to safeguard college data.

==== 1. Default Link Setting: "Specific People" ====
To prevent accidental oversharing of sensitive information, the college's default link setting is '''Specific People'''.
* This means permissions are tied to the '''identity''' of the recipient.
* If a link you create is forwarded to someone else, they will be blocked from viewing it unless you explicitly add their email address to the file's share settings.

==== 2. Available Link Options ====
When adjusting your link properties, you can select from the following scopes based on your needs:

{{ShareLinkTable}}

==== 3. Review vs. Edit Permissions ====
Always choose the minimum level of access required for your collaborators:
* '''Can Edit:''' Allows recipients to modify the document text, delete content, or co-author in real-time.
* '''Can Review / Can View:''' Allows recipients to read the document or add comments/suggestions without changing your original file.

----

=== Troubleshooting & Support ===
* '''Why can't my colleague open my link?''' They are likely using a link that was forwarded to them. Ensure their exact email address is added to the link properties under the "Specific People" settings.
* '''Can I stop sharing a file?''' Yes. You can revoke access or change permissions at any time by selecting the file, clicking '''Share''', and choosing '''Manage Access'''.
*'''How can a identify all of the share links in my team?''' You can run a [[Manage Access to Team Files| Links Sharing Report]].

----

Need further assistance with file security or permissions? Please reach out to the IT Help Desk or submit a support ticket.

|sidebar=
{{OneDrive Help}}
----
{{M365 Help}}
----
{{GetHelp}}

}}
[[Category:File Space]]
[[Category: OneDrive]]

Template:ShareLinkTable

2026-07-09T21:42:50Z

Greenea:

{| class="wikitable" style="width: 100%;"
! Scope
! Best Used For...
! Security Level
|-
| '''Specific People''' <br />'' (Default)''
| Sharing sensitive documents, student records, or administrative files with exact individuals.
| style="background:#d4edda; color:#155724;" | '''Highest Security'''
|-
| '''Only People with existing access'''
| Reshare documents with those who already have access.
| style="background:#d4edda; color:#155724;" | '''Highest Security'''
|-
| '''People in your organization'''
| Creating broad links for campus-wide resources, internal newsletters, or large committee meeting attachments.
| style="background:#fff3cd; color:#856404;" | '''Medium Security''' <br />'' (Anyone with a college login can access if they get the link)''
|}

Template:ShareLinkTable

2026-07-09T21:41:41Z

Greenea:

{| class="wikitable" style="width: 100%;"
! Scope
! Best Used For...
! Security Level
|-
| '''Specific People''' <br />'' (Default)''
| Sharing sensitive documents, student records, or administrative files with exact individuals.
| style="background:#d4edda; color:#155724;" | '''Highest Security'''
|-
| '''Only People with existing access'''
| Sharing sensitive documents, student records, or administrative files with exact individuals.
| style="background:#d4edda; color:#155724;" | '''Highest Security'''
|-
| '''People in your organization'''
| Creating broad links for campus-wide resources, internal newsletters, or large committee meeting attachments.
| style="background:#fff3cd; color:#856404;" | '''Medium Security''' <br />'' (Anyone with a college login can access if they get the link)''
|}

Template:ShareLinkTable

2026-07-09T21:41:24Z

Greenea:

{| class="wikitable" style="width: 100%;"
! Scope
! Best Used For...
! Security Level
|-
| '''Specific People''' <br />'' (Default)''
| Sharing sensitive documents, student records, or administrative files with exact individuals.
| style="background:#d4edda; color:#155724;" | '''Highest Security'''
|-
| '''Only People with existing access''' <br />'' (Default)''
| Sharing sensitive documents, student records, or administrative files with exact individuals.
| style="background:#d4edda; color:#155724;" | '''Highest Security'''
|-
| '''People in your organization'''
| Creating broad links for campus-wide resources, internal newsletters, or large committee meeting attachments.
| style="background:#fff3cd; color:#856404;" | '''Medium Security''' <br />'' (Anyone with a college login can access if they get the link)''
|}

Template:TeamsHelp

2026-07-09T21:28:31Z

Greenea:

[[File:Teams-logo.png|20px|left]]
====Teams Help====
*[[Getting Started with Teams]]
*[[Requesting a Microsoft Team]]
*[[Microsoft Teams Classes Canvas Integration|Teams and Canvas - Faculty]]
*[[Group Chat with Teams|Group Chat]]
*[[Channel Types in Teams]]
*[[Chat Versus Channel Posts in Teams|Chat vs Channel Posts]]
*[[Sharing Files in OneDrive and Teams|Sharing Files]]
*[[Moving files between Teams and OneDrive|Moving Files]]
*[[Video Calls and Meetings with Teams|Video Calls and Meetings]]
*[[Teams Phone Getting Started]]

Template:OneDrive Help

2026-07-09T21:27:01Z

Greenea:

====OneDrive Help====
*[[Microsoft OneDrive]]
*[[OneDrive Features]]
*[[Sharing Files in OneDrive and Teams|Sharing Files]]
*[[Move OneDrive Files to Teams]]
*[[OneDrive for Students]]

Sharing Files in OneDrive and Teams

2026-07-09T21:25:56Z

Greenea: Greenea moved page Sharing OneDrive Files to Sharing Files in OneDrive and Teams

__NOTOC__
{{TwoColumn|lead=

[[File:Logo-microsoft-onedrive.png|50px|left]]File sharing is an essential part of collaborating at the college. While you can share individual files from your personal OneDrive, our best practice is to store and share collaborative files where your team already works.
|content=

=== Best Practice: Use Teams First ===
Before creating a standalone sharing link, consider where your document should live:
* '''Collaborating with a work unit or group?''' Save and work on the file directly inside a '''Microsoft Teams''' channel or a shared '''SharePoint''' library. Everyone in that space automatically has access—'''no sharing links required.'''
* '''Working on a solo project or draft?''' Keep it in your personal '''OneDrive''' until you are ready to share it with specific individuals.

----

=== How to Share a File ===
Because Microsoft regularly updates its interface, we recommend following their official, up-to-date documentation for step-by-step visual instructions:

* [https://support.microsoft.com/en-US/SharePoint/sharepoint-sharing-and-permissions/share-sharepoint-files-or-folders Share OneDrive Files and Folders (Microsoft Support)] – Learn how to generate links, email files directly from the app, and manage access from a browser or desktop.
* [https://support.microsoft.com/en-us/teams/files/share-files-in-microsoft-teams Share a File in Microsoft Teams (Microsoft Support)] – Learn how to share files safely within a chat, channel, or calendar invite.

----

=== Understanding College Sharing Permissions ===
When you do need to create a sharing link, it is important to choose the right permission level to safeguard college data.

==== 1. Default Link Setting: "Specific People" ====
To prevent accidental oversharing of sensitive information, the college's default link setting is '''Specific People'''.
* This means permissions are tied to the '''identity''' of the recipient.
* If a link you create is forwarded to someone else, they will be blocked from viewing it unless you explicitly add their email address to the file's share settings.

==== 2. Available Link Options ====
When adjusting your link properties, you can select from the following scopes based on your needs:

{{ShareLinkTable}}

==== 3. Review vs. Edit Permissions ====
Always choose the minimum level of access required for your collaborators:
* '''Can Edit:''' Allows recipients to modify the document text, delete content, or co-author in real-time.
* '''Can Review / Can View:''' Allows recipients to read the document or add comments/suggestions without changing your original file.

----

=== Troubleshooting & Support ===
* '''Why can't my colleague open my link?''' They are likely using a link that was forwarded to them. Ensure their exact email address is added to the link properties under the "Specific People" settings.
* '''Can I stop sharing a file?''' Yes. You can revoke access or change permissions at any time by selecting the file, clicking '''Share''', and choosing '''Manage Access'''.
*'''How can a identify all of the share links in my team?''' You can run a [[Manage Access to Team Files| Links Sharing Report]].

----

Need further assistance with file security or permissions? Please reach out to the IT Help Desk or submit a support ticket.

|sidebar=
{{OneDrive Help}}
----
{{M365 Help}}
----
{{GetHelp}}

}}
[[Category:File Space]]
[[Category: OneDrive]]

Sharing OneDrive Files

2026-07-09T21:25:56Z

Greenea: Greenea moved page Sharing OneDrive Files to Sharing Files in OneDrive and Teams

#REDIRECT [[Sharing Files in OneDrive and Teams]]

Sharing Files in OneDrive and Teams

2026-07-09T21:22:41Z

Greenea:

__NOTOC__
{{TwoColumn|lead=

[[File:Logo-microsoft-onedrive.png|50px|left]]File sharing is an essential part of collaborating at the college. While you can share individual files from your personal OneDrive, our best practice is to store and share collaborative files where your team already works.
|content=

=== Best Practice: Use Teams First ===
Before creating a standalone sharing link, consider where your document should live:
* '''Collaborating with a work unit or group?''' Save and work on the file directly inside a '''Microsoft Teams''' channel or a shared '''SharePoint''' library. Everyone in that space automatically has access—'''no sharing links required.'''
* '''Working on a solo project or draft?''' Keep it in your personal '''OneDrive''' until you are ready to share it with specific individuals.

----

=== How to Share a File ===
Because Microsoft regularly updates its interface, we recommend following their official, up-to-date documentation for step-by-step visual instructions:

* [https://support.microsoft.com/en-US/SharePoint/sharepoint-sharing-and-permissions/share-sharepoint-files-or-folders Share OneDrive Files and Folders (Microsoft Support)] – Learn how to generate links, email files directly from the app, and manage access from a browser or desktop.
* [https://support.microsoft.com/en-us/teams/files/share-files-in-microsoft-teams Share a File in Microsoft Teams (Microsoft Support)] – Learn how to share files safely within a chat, channel, or calendar invite.

----

=== Understanding College Sharing Permissions ===
When you do need to create a sharing link, it is important to choose the right permission level to safeguard college data.

==== 1. Default Link Setting: "Specific People" ====
To prevent accidental oversharing of sensitive information, the college's default link setting is '''Specific People'''.
* This means permissions are tied to the '''identity''' of the recipient.
* If a link you create is forwarded to someone else, they will be blocked from viewing it unless you explicitly add their email address to the file's share settings.

==== 2. Available Link Options ====
When adjusting your link properties, you can select from the following scopes based on your needs:

{{ShareLinkTable}}

==== 3. Review vs. Edit Permissions ====
Always choose the minimum level of access required for your collaborators:
* '''Can Edit:''' Allows recipients to modify the document text, delete content, or co-author in real-time.
* '''Can Review / Can View:''' Allows recipients to read the document or add comments/suggestions without changing your original file.

----

=== Troubleshooting & Support ===
* '''Why can't my colleague open my link?''' They are likely using a link that was forwarded to them. Ensure their exact email address is added to the link properties under the "Specific People" settings.
* '''Can I stop sharing a file?''' Yes. You can revoke access or change permissions at any time by selecting the file, clicking '''Share''', and choosing '''Manage Access'''.
*'''How can a identify all of the share links in my team?''' You can run a [[Manage Access to Team Files| Links Sharing Report]].

----

Need further assistance with file security or permissions? Please reach out to the IT Help Desk or submit a support ticket.

|sidebar=
{{OneDrive Help}}
----
{{M365 Help}}
----
{{GetHelp}}

}}
[[Category:File Space]]
[[Category: OneDrive]]

Sharing Files in OneDrive and Teams

2026-07-09T21:22:12Z

Greenea:

__NOTOC__
{{TwoColumn|lead=

[[File:Logo-microsoft-onedrive.png|50px|left]]File sharing is an essential part of collaborating at the college. While you can share individual files from your personal OneDrive, our best practice is to store and share collaborative files where your team already works.
|content=

=== Best Practice: Use Teams First ===
Before creating a standalone sharing link, consider where your document should live:
* '''Collaborating with a work unit or group?''' Save and work on the file directly inside a '''Microsoft Teams''' channel or a shared '''SharePoint''' library. Everyone in that space automatically has access—'''no sharing links required.'''
* '''Working on a solo project or draft?''' Keep it in your personal '''OneDrive''' until you are ready to share it with specific individuals.

----

=== How to Share a File ===
Because Microsoft regularly updates its interface, we recommend following their official, up-to-date documentation for step-by-step visual instructions:

* [https://support.microsoft.com/en-US/SharePoint/sharepoint-sharing-and-permissions/share-sharepoint-files-or-folders Share OneDrive Files and Folders (Microsoft Support)] – Learn how to generate links, email files directly from the app, and manage access from a browser or desktop.
* [https://support.microsoft.com/en-us/teams/files/share-files-in-microsoft-teams Share a File in Microsoft Teams (Microsoft Support)] – Learn how to share files safely within a chat, channel, or calendar invite.

----

=== Understanding College Sharing Permissions ===
When you do need to create a sharing link, it is important to choose the right permission level to safeguard college data.

==== 1. Default Link Setting: "Specific People" ====
To prevent accidental oversharing of sensitive information, the college's default link setting is '''Specific People'''.
* This means permissions are tied to the '''identity''' of the recipient.
* If a link you create is forwarded to someone else, they will be blocked from viewing it unless you explicitly add their email address to the file's share settings.

==== 2. Available Link Options ====
When adjusting your link properties, you can select from the following scopes based on your needs:

{{ShareLinkTable}}

==== 3. Review vs. Edit Permissions ====
Always choose the minimum level of access required for your collaborators:
* '''Can Edit:''' Allows recipients to modify the document text, delete content, or co-author in real-time.
* '''Can Review / Can View:''' Allows recipients to read the document or add comments/suggestions without changing your original file.

----

=== Troubleshooting & Support ===
* '''Why can't my colleague open my link?''' They are likely using a link that was forwarded to them. Ensure their exact email address is added to the link properties under the "Specific People" settings.
* '''Can I stop sharing a file?''' Yes. You can revoke access or change permissions at any time by selecting the file, clicking '''Share''', and choosing '''Manage Access'''.
*'''How can a identify all of the share links in my team?''' You can run a [[Manage Access to Team Files| Links Sharing Report]].

Need further assistance with file security or permissions? Please reach out to the IT Help Desk or submit a support ticket.

|sidebar=
{{OneDrive Help}}
----
{{M365 Help}}
----
{{GetHelp}}

}}
[[Category:File Space]]
[[Category: OneDrive]]

Sharing Files in OneDrive and Teams

2026-07-09T21:17:59Z

Greenea:

__NOTOC__
{{TwoColumn|lead=

[[File:Logo-microsoft-onedrive.png|50px|left]]File sharing is an essential part of collaborating at the college. While you can share individual files from your personal OneDrive, our best practice is to store and share collaborative files where your team already works.
|content=

== Best Practice: Use Teams First ==
Before creating a standalone sharing link, consider where your document should live:
* '''Collaborating with a work unit or group?''' Save and work on the file directly inside a '''Microsoft Teams''' channel or a shared '''SharePoint''' library. Everyone in that space automatically has access—'''no sharing links required.'''
* '''Working on a solo project or draft?''' Keep it in your personal '''OneDrive''' until you are ready to share it with specific individuals.

----

== How to Share a File ==
Because Microsoft regularly updates its interface, we recommend following their official, up-to-date documentation for step-by-step visual instructions:

* [https://support.microsoft.com/en-US/SharePoint/sharepoint-sharing-and-permissions/share-sharepoint-files-or-folders Share OneDrive Files and Folders (Microsoft Support)] – Learn how to generate links, email files directly from the app, and manage access from a browser or desktop.
* [https://support.microsoft.com/en-us/teams/files/share-files-in-microsoft-teams Share a File in Microsoft Teams (Microsoft Support)] – Learn how to share files safely within a chat, channel, or calendar invite.

----

== Understanding College Sharing Permissions ==
When you do need to create a sharing link, it is important to choose the right permission level to safeguard college data.

=== 1. Default Link Setting: "Specific People" ===
To prevent accidental oversharing of sensitive information, the college's default link setting is '''Specific People'''.
* This means permissions are tied to the '''identity''' of the recipient.
* If a link you create is forwarded to someone else, they will be blocked from viewing it unless you explicitly add their email address to the file's share settings.

=== 2. Available Link Options ===
When adjusting your link properties, you can select from the following scopes based on your needs:

{{ShareLinkTable}}

=== 3. Review vs. Edit Permissions ===
Always choose the minimum level of access required for your collaborators:
* '''Can Edit:''' Allows recipients to modify the document text, delete content, or co-author in real-time.
* '''Can Review / Can View:''' Allows recipients to read the document or add comments/suggestions without changing your original file.

----

== Troubleshooting & Support ==
* '''Why can't my colleague open my link?''' They are likely using a link that was forwarded to them. Ensure their exact email address is added to the link properties under the "Specific People" settings.
* '''Can I stop sharing a file?''' Yes. You can revoke access or change permissions at any time by selecting the file, clicking '''Share''', and choosing '''Manage Access'''.

Need further assistance with file security or permissions? Please reach out to the IT Help Desk or submit a support ticket.

|sidebar=
{{OneDrive Help}}
----
{{M365 Help}}
----
{{GetHelp}}

}}
[[Category:File Space]]
[[Category: OneDrive]]

Template:ShareLinkTable

2026-07-09T21:16:25Z

Greenea:

{| class="wikitable" style="width: 100%;"
! Scope
! Best Used For...
! Security Level
|-
| '''Specific People''' <br />'' (Default)''
| Sharing sensitive documents, student records, or administrative files with exact individuals.
| style="background:#d4edda; color:#155724;" | '''Highest Security'''
|-
| '''People in your organization'''
| Creating broad links for campus-wide resources, internal newsletters, or large committee meeting attachments.
| style="background:#fff3cd; color:#856404;" | '''Medium Security''' <br />'' (Anyone with a college login can access if they get the link)''
|-
| '''Anyone with the link'''
| ''Restricted.'' Broad public sharing. '''External sharing is not available'''.
| style="background:#f8d7da; color:#721c24;" | '''Lowest Security'''
|}

Sharing Files in OneDrive and Teams

2026-07-09T21:15:53Z

Greenea:

__NOTOC__
{{TwoColumn|lead=

[[File:Logo-microsoft-onedrive.png|50px|left]]File sharing is an essential part of collaborating at the college. While you can share individual files from your personal OneDrive, our best practice is to store and share collaborative files where your team already works.
|content=

== Best Practice: Use Teams First ==
Before creating a standalone sharing link, consider where your document should live:
* '''Collaborating with a department or group?''' Save and work on the file directly inside a '''Microsoft Teams''' channel or a shared '''SharePoint''' library. Everyone in that space automatically has access—'''no sharing links required.'''
* '''Working on a solo project or draft?''' Keep it in your personal '''OneDrive''' until you are ready to share it with specific individuals.

----

== How to Share a File ==
Because Microsoft regularly updates its interface, we recommend following their official, up-to-date documentation for step-by-step visual instructions:

* [https://support.microsoft.com/en-US/SharePoint/sharepoint-sharing-and-permissions/share-sharepoint-files-or-folders Share OneDrive Files and Folders (Microsoft Support)] – Learn how to generate links, email files directly from the app, and manage access from a browser or desktop.
* [https://support.microsoft.com/en-us/teams/files/share-files-in-microsoft-teams Share a File in Microsoft Teams (Microsoft Support)] – Learn how to share files safely within a chat, channel, or calendar invite.

----

== Understanding College Sharing Permissions ==
When you do need to create a sharing link, it is important to choose the right permission level to safeguard college data.

=== 1. Default Link Setting: "Specific People" ===
To prevent accidental oversharing of sensitive information, the college's default link setting is '''Specific People'''.
* This means permissions are tied to the '''identity''' of the recipient.
* If a link you create is forwarded to someone else, they will be blocked from viewing it unless you explicitly add their email address to the file's share settings.

=== 2. Available Link Options ===
When adjusting your link properties, you can select from the following scopes based on your needs:

{{ShareLinkTable}}

=== 3. Review vs. Edit Permissions ===
Always choose the minimum level of access required for your collaborators:
* '''Can Edit:''' Allows recipients to modify the document text, delete content, or co-author in real-time.
* '''Can Review / Can View:''' Allows recipients to read the document or add comments/suggestions without changing your original file.

----

== Troubleshooting & Support ==
* '''Why can't my colleague open my link?''' They are likely using a link that was forwarded to them. Ensure their exact email address is added to the link properties under the "Specific People" settings.
* '''Can I stop sharing a file?''' Yes. You can revoke access or change permissions at any time by selecting the file, clicking '''Share''', and choosing '''Manage Access'''.

Need further assistance with file security or permissions? Please reach out to the IT Help Desk or submit a support ticket.

|sidebar=
{{OneDrive Help}}
----
{{M365 Help}}
----
{{GetHelp}}

}}
[[Category:File Space]]
[[Category: OneDrive]]

Sharing Files in OneDrive and Teams

2026-07-09T21:14:41Z

Greenea:

__NOTOC__
{{TwoColumn|lead=

[[File:Logo-microsoft-onedrive.png|50px|left]]File sharing is an essential part of collaborating at the college. While you can share individual files from your personal OneDrive, our best practice is to store and share collaborative files where your team already works.
|content=

== Best Practice: Use Teams First ==
Before creating a standalone sharing link, consider where your document should live:
* '''Collaborating with a department or group?''' Save and work on the file directly inside a '''Microsoft Teams''' channel or a shared '''SharePoint''' library. Everyone in that space automatically has access—'''no sharing links required.'''
* '''Working on a solo project or draft?''' Keep it in your personal '''OneDrive''' until you are ready to share it with specific individuals.

----

== How to Share a File ==
Because Microsoft regularly updates its interface, we recommend following their official, up-to-date documentation for step-by-step visual instructions:

* [https://support.microsoft.com/en-US/SharePoint/sharepoint-sharing-and-permissions/share-sharepoint-files-or-folders Share OneDrive Files and Folders (Microsoft Support)] – Learn how to generate links, email files directly from the app, and manage access from a browser or desktop.
* [https://support.microsoft.com/en-us/teams/files/share-files-in-microsoft-teams] Share a File in Microsoft Teams (Microsoft Support)] – Learn how to share files safely within a chat, channel, or calendar invite.

----

== Understanding College Sharing Permissions ==
When you do need to create a sharing link, it is important to choose the right permission level to safeguard college data.

=== 1. Default Link Setting: "Specific People" ===
To prevent accidental oversharing of sensitive information, the college's default link setting is '''Specific People'''.
* This means permissions are tied to the '''identity''' of the recipient.
* If a link you create is forwarded to someone else, they will be blocked from viewing it unless you explicitly add their email address to the file's share settings.

=== 2. Available Link Options ===
When adjusting your link properties, you can select from the following scopes based on your needs:

{{ShareLinkTable}}

=== 3. Review vs. Edit Permissions ===
Always choose the minimum level of access required for your collaborators:
* '''Can Edit:''' Allows recipients to modify the document text, delete content, or co-author in real-time.
* '''Can Review / Can View:''' Allows recipients to read the document or add comments/suggestions without changing your original file.

----

== Troubleshooting & Support ==
* '''Why can't my colleague open my link?''' They are likely using a link that was forwarded to them. Ensure their exact email address is added to the link properties under the "Specific People" settings.
* '''Can I stop sharing a file?''' Yes. You can revoke access or change permissions at any time by selecting the file, clicking '''Share''', and choosing '''Manage Access'''.

Need further assistance with file security or permissions? Please reach out to the IT Help Desk or submit a support ticket.

|sidebar=
{{OneDrive Help}}
----
{{M365 Help}}
----
{{GetHelp}}

}}
[[Category:File Space]]
[[Category: OneDrive]]

Sharing Files in OneDrive and Teams

2026-07-09T21:11:58Z

Greenea:

__NOTOC__
{{TwoColumn|lead=

[[File:Logo-microsoft-onedrive.png|50px|left]]File sharing is an essential part of collaborating at the college. While you can share individual files from your personal OneDrive, our best practice is to store and share collaborative files where your team already works.
|content=

== Best Practice: Use Teams First ==
Before creating a standalone sharing link, consider where your document should live:
* '''Collaborating with a department or group?''' Save and work on the file directly inside a '''Microsoft Teams''' channel or a shared '''SharePoint''' library. Everyone in that space automatically has access—'''no sharing links required.'''
* '''Working on a solo project or draft?''' Keep it in your personal '''OneDrive''' until you are ready to share it with specific individuals.

----

== How to Share a File ==
Because Microsoft regularly updates its interface, we recommend following their official, up-to-date documentation for step-by-step visual instructions:

* [https://support.microsoft.com/en-us/office/share-sharepoint-files-or-folders-1fe37332-0f9a-4719-970e-d2578da4941c Share OneDrive Files and Folders (Microsoft Support)] – Learn how to generate links, email files directly from the app, and manage access from a browser or desktop.
* [https://support.microsoft.com/en-us/office/share-a-file-in-microsoft-teams-0c7b3d28-ee52-48fb-bc0e-d010786da83c Share a File in Microsoft Teams (Microsoft Support)] – Learn how to share files safely within a chat, channel, or calendar invite.

----

== Understanding College Sharing Permissions ==
When you do need to create a sharing link, it is important to choose the right permission level to safeguard college data.

=== 1. Default Link Setting: "Specific People" ===
To prevent accidental oversharing of sensitive information, the college's default link setting is '''Specific People'''.
* This means permissions are tied to the '''identity''' of the recipient.
* If a link you create is forwarded to someone else, they will be blocked from viewing it unless you explicitly add their email address to the file's share settings.

=== 2. Available Link Options ===
When adjusting your link properties, you can select from the following scopes based on your needs:

{{ShareLinkTable}}

=== 3. Review vs. Edit Permissions ===
Always choose the minimum level of access required for your collaborators:
* '''Can Edit:''' Allows recipients to modify the document text, delete content, or co-author in real-time.
* '''Can Review / Can View:''' Allows recipients to read the document or add comments/suggestions without changing your original file.

----

== Troubleshooting & Support ==
* '''Why can't my colleague open my link?''' They are likely using a link that was forwarded to them. Ensure their exact email address is added to the link properties under the "Specific People" settings.
* '''Can I stop sharing a file?''' Yes. You can revoke access or change permissions at any time by selecting the file, clicking '''Share''', and choosing '''Manage Access'''.

Need further assistance with file security or permissions? Please reach out to the IT Help Desk or submit a support ticket.

|sidebar=
{{OneDrive Help}}
----
{{M365 Help}}
----
{{GetHelp}}

}}
[[Category:File Space]]
[[Category: OneDrive]]

Template:ShareLinkTable

2026-07-09T21:10:13Z

Greenea: Created page with "{| class="wikitable" style="width: 100%;" ! Scope ! Best Used For... ! Security Level |- | '''Specific People''' <br />'' (Default)'' | Sharing sensitive documents, student re..."

{| class="wikitable" style="width: 100%;"
! Scope
! Best Used For...
! Security Level
|-
| '''Specific People''' <br />'' (Default)''
| Sharing sensitive documents, student records, or administrative files with exact individuals.
| style="background:#d4edda; color:#155724;" | '''Highest Security'''
|-
| '''People in your organization'''
| Creating broad links for campus-wide resources, internal newsletters, or large committee meeting attachments.
| style="background:#fff3cd; color:#856404;" | '''Medium Security''' <br />'' (Anyone with a college login can access if they get the link)''
|-
| '''Anyone with the link'''
| ''Restricted.'' Broad public sharing. External sharing is not available.
| style="background:#f8d7da; color:#721c24;" | '''Lowest Security'''
|}

Sharing Files in OneDrive and Teams

2026-07-09T21:08:44Z

Greenea:

__NOTOC__
{{TwoColumn|lead=

[[File:Logo-microsoft-onedrive.png|50px|left]]File sharing is an essential part of collaborating at the college. While you can share individual files from your personal OneDrive, our best practice is to store and share collaborative files where your team already works.
|content=

== Best Practice: Use Teams First ==
Before creating a standalone sharing link, consider where your document should live:
* '''Collaborating with a department or group?''' Save and work on the file directly inside a '''Microsoft Teams''' channel or a shared '''SharePoint''' library. Everyone in that space automatically has access—'''no sharing links required.'''
* '''Working on a solo project or draft?''' Keep it in your personal '''OneDrive''' until you are ready to share it with specific individuals.

---

== How to Share a File ==
Because Microsoft regularly updates its interface, we recommend following their official, up-to-date documentation for step-by-step visual instructions:

* [https://support.microsoft.com/en-us/office/share-sharepoint-files-or-folders-1fe37332-0f9a-4719-970e-d2578da4941c Share OneDrive Files and Folders (Microsoft Support)] – Learn how to generate links, email files directly from the app, and manage access from a browser or desktop.
* [https://support.microsoft.com/en-us/office/share-a-file-in-microsoft-teams-0c7b3d28-ee52-48fb-bc0e-d010786da83c Share a File in Microsoft Teams (Microsoft Support)] – Learn how to share files safely within a chat, channel, or calendar invite.

---

== Understanding College Sharing Permissions ==
When you do need to create a sharing link, it is important to choose the right permission level to safeguard college data.

=== 1. Default Link Setting: "Specific People" ===
To prevent accidental oversharing of sensitive information, the college's default link setting is '''Specific People'''.
* This means permissions are tied to the '''identity''' of the recipient.
* If a link you create is forwarded to someone else, they will be blocked from viewing it unless you explicitly add their email address to the file's share settings.

=== 2. Available Link Options ===
When adjusting your link properties, you can select from the following scopes based on your needs:

{{ShareLinkTable}}

=== 3. Review vs. Edit Permissions ===
Always choose the minimum level of access required for your collaborators:
* '''Can Edit:''' Allows recipients to modify the document text, delete content, or co-author in real-time.
* '''Can Review / Can View:''' Allows recipients to read the document or add comments/suggestions without changing your original file.

---

== Troubleshooting & Support ==
* '''Why can't my colleague open my link?''' They are likely using a link that was forwarded to them. Ensure their exact email address is added to the link properties under the "Specific People" settings.
* '''Can I stop sharing a file?''' Yes. You can revoke access or change permissions at any time by selecting the file, clicking '''Share''', and choosing '''Manage Access'''.

Need further assistance with file security or permissions? Please reach out to the IT Help Desk or submit a support ticket.

|sidebar=
{{OneDrive Help}}
----
{{M365 Help}}
----
{{GetHelp}}

}}
[[Category:File Space]]
[[Category: OneDrive]]

Clear Browser Cookies

2026-06-30T20:22:00Z

Greenea:

{{obsolete}}
===Firefox===

Firefox is a cross-platform browser by the [http://www.mozilla.org/ Mozilla Foundation].

It is available as a [http://www.mozilla.com/en-US/ free download] for Mac, PC, and Linux platforms.

'''Firefox 3.0.x:'''

# Click '''Tools > Clear Private Data...'''
# From the list, make sure that '''Cookies''' is checked off.
#*You can select or deselect any of the other options according to what you want to clear.
# Click '''Clear Private Data Now'''

===Internet Explorer===

Internet Explorer is a PC platform browser by [http://www.microsoft.com/ Microsoft].

It is pre-installed on PC computers running Windows Vista, and available as a [http://www.microsoft.com/windows/internet-explorer/default.aspx free download] for the PC platform.

'''Internet Explorer 8.0.x:'''

[http://support.microsoft.com/kb/278835 Instructions by Microsoft]

===Safari===

Safari is a cross-platform browser by [http://www.apple.com/ Apple].

It is pre-installed on Macintosh computers, and available as a [http://www.apple.com/safari/download/ free download] for the PC platform.

'''Safari 4.0.x:'''

# Click '''Safari > Preferences...'''
# Find the '''Security''' tab
# Click '''Show Cookies'''
# From the next window Click '''Remove All'''

===Chrome===

Chrome is a PC platform browser by [http://www.google.com/ Google].

It is available as a [Google Chrome - Download a new browser free download] for Windows Vista and XP platform.

'''Chrome 1.0.x:'''

[http://www.google.com/support/chrome/bin/answer.py?hl=en&answer=95626 Instructions by Google]

===More Resources===

[http://kb.wisc.edu/helpdesk/page.php?id=3235 UW Madison]

[http://www.wikihow.com/Clear-Your-Browser%27s-Cookies WikiHow]
[[Category:Browsers]]
[[Category:Software Help]]
[[Category:Web Publishing]]

Archive and Deletion Schedule - WordPress

2026-06-23T22:04:05Z

Greenea:

{{TwoColumn|lead=
WordPress sites at Evergreen are subject to routine lifecycle management to maintain platform security, stability, and data sustainability.
|content=
===Curricular & Academic Program Sites===
Sites associated with academic programs on sites.evergreen.edu are intended for active course delivery and will be removed from production on an annual basis.

* '''Timeline:''' Decommissioning occurs annually after '''July 15.'''
* '''Process:''' Academic Computing staff will identify curricular sites, deactivate public access, and schedule them for deletion.
* '''Recurring Programs:''' Faculty planning to reuse a site for an upcoming recurring course must submit a request prior to July 15 to exempt their site from the annual deletion cycle.

===Group, project or administrative sites===
Group, project, and department sites will remain online as long as they are actively maintained. To prevent "ghost sites," an automated inactivity policy is enforced.

====Inactivity Clause:====
Any site that has experienced no administrative updates (new posts, pages, or edits) or owner logins for '''12 consecutive months''' will be automatically flagged for decommissioning.
====The Sunset Process:====
# An automated email warning will be sent to the registered site owners.
# If no administrative activity occurs within '''30 days''' of the warning, the site will be changed to a deactivated/private state (taken offline).
# Deactivated sites are held internally for '''6 months'''. If no restoration request is made by the owner during this grace period, the site and all its assets will be '''permanently deleted.'''

===Individual & Student Sites ===
Individual user sites are tied directly to active institutional affiliation. Individual sites will be scheduled for permanent deletion immediately following the expiration or deactivation of the creator's Evergreen login credentials.

=== Self-Service Archiving ===
Academic Computing no longer hosts a public flat-HTML archive (archives.evergreen.edu). Site owners who wish to keep a permanent historical record of their work are responsible for exporting their data. You can download your content at any time via your dashboard under '''Tools > Export''' to save your files locally or migrate them to an external hosting provider. Learn how at [[Exporting Blog Entries - Wordpress]].

|sidebar=
{{WordPress Sidebar Header}}

{{WordPress Help Sidebar}}
}}
[[category:Archive]]
[[category:Wordpress]]

Archive and Deletion Schedule - WordPress

2026-06-23T20:54:48Z

Greenea:

{{TwoColumn|lead=
WordPress sites hosted on Evergreen's networks are subject to routine lifecycle management to maintain platform security, stability, and data sustainability.
|content=
===Curricular & Academic Program Sites===
Sites associated with academic programs on sites.evergreen.edu are intended for active course delivery and will be removed from production on an annual basis.

* '''Timeline:''' Decommissioning occurs annually after '''July 15.'''
* '''Process:''' Academic Computing staff will identify curricular sites, deactivate public access, and schedule them for deletion.
* '''Recurring Programs:''' Faculty planning to reuse a site for an upcoming recurring course must submit a request prior to July 15 to exempt their site from the annual deletion cycle.

===Group, project or administrative sites===
Group, project, and department sites will remain online as long as they are actively maintained. To prevent "ghost sites," an automated inactivity policy is enforced.

====Inactivity Clause:====
Any site that has experienced no administrative updates (new posts, pages, or edits) or owner logins for '''12 consecutive months''' will be automatically flagged for decommissioning.
====The Sunset Process:====
# An automated email warning will be sent to the registered site owners.
# If no administrative activity occurs within '''30 days''' of the warning, the site will be changed to a deactivated/private state (taken offline).
# Deactivated sites are held internally for '''6 months'''. If no restoration request is made by the owner during this grace period, the site and all its assets will be '''permanently deleted.'''

===Individual & Student Sites ===
Individual user sites are tied directly to active institutional affiliation. Individual sites will be scheduled for permanent deletion immediately following the expiration or deactivation of the creator's Evergreen login credentials.

=== Self-Service Archiving ===
Academic Computing no longer hosts a public flat-HTML archive (archives.evergreen.edu). Site owners who wish to keep a permanent historical record of their work are responsible for exporting their data. You can download your content at any time via your dashboard under '''Tools > Export''' to save your files locally or migrate them to an external hosting provider. Learn how at [[Exporting Blog Entries - Wordpress]].

|sidebar=
{{WordPress Sidebar Header}}

{{WordPress Help Sidebar}}
}}
[[category:Archive]]
[[category:Wordpress]]

Archive and Deletion Schedule - WordPress

2026-06-23T20:52:06Z

Greenea:

{{TwoColumn|lead=
WordPress sites hosted on Evergreen's networks are subject to routine lifecycle management to maintain platform security, stability, and data sustainability.
|content=
===Curricular & Academic Program Sites===
Sites associated with academic programs on sites.evergreen.edu are intended for active course delivery and will be removed from production on an annual basis.

* '''Timeline:''' Decommissioning occurs annually after '''July 15.'''
* '''Process:''' Academic Computing staff will identify curricular sites, deactivate public access, and schedule them for deletion.
* '''Recurring Programs:''' Faculty planning to reuse a site for an upcoming recurring course must submit a request prior to July 15 to exempt their site from the annual deletion cycle.

===Group, project or administrative sites===
Group, project, and department sites will remain online as long as they are actively maintained. To prevent "ghost sites," an automated inactivity policy is enforced.

====Inactivity Clause:====
Any site that has experienced no administrative updates (new posts, pages, or edits) or owner logins for '''12 consecutive months''' will be automatically flagged for decommissioning.
====The Sunset Process:====
# An automated email warning will be sent to the registered site owners.
# If no administrative activity occurs within **30 days** of the warning, the site will be changed to a deactivated/private state (taken offline).
# Deactivated sites are held internally for **6 months**. If no restoration request is made by the owner during this grace period, the site and all its assets will be '''permanently deleted.'''

===Individual & Student Sites ===
Individual user sites are tied directly to active institutional affiliation. Individual sites will be scheduled for permanent deletion immediately following the expiration or deactivation of the creator's Evergreen login credentials.

=== Self-Service Archiving ===
Academic Computing no longer hosts a public flat-HTML archive (archives.evergreen.edu). Site owners who wish to keep a permanent historical record of their work are responsible for exporting their data. You can download your content at any time via your dashboard under '''Tools > Export''' to save your files locally or migrate them to an external hosting provider. Learn how at [[Exporting Blog Entries - Wordpress]].

|sidebar=
{{WordPress Sidebar Header}}

{{WordPress Help Sidebar}}
}}
[[category:Archive]]
[[category:Wordpress]]

Archive and Deletion Schedule - WordPress

2026-06-23T20:49:34Z

Greenea:

{{TwoColumn|lead=
WordPress sites hosted on Evergreen's networks are subject to routine lifecycle management to maintain platform security, stability, and data sustainability.
|content=
===Curricular & Academic Program Sites===
Sites associated with academic programs on `sites.evergreen.edu` are intended for active course delivery and will be removed from production on an annual basis.

* '''Timeline:''' Decommissioning occurs annually after '''July 15.'''
* '''Process:''' Academic Computing staff will identify curricular sites, deactivate public access, and schedule them for deletion.
* '''Recurring Programs:''' Faculty planning to reuse a site for an upcoming recurring course must submit a request prior to July 15 to exempt their site from the annual deletion cycle.

===Group, project or administrative sites===
Group, project, and department sites will remain online as long as they are actively maintained. To prevent "ghost sites," an automated inactivity policy is enforced.

====Inactivity Clause:====
Any site that has experienced no administrative updates (new posts, pages, or edits) or owner logins for '''12 consecutive months''' will be automatically flagged for decommissioning.
====The Sunset Process:====
# An automated email warning will be sent to the registered site owners.
# If no administrative activity occurs within **30 days** of the warning, the site will be changed to a deactivated/private state (taken offline).
# Deactivated sites are held internally for **6 months**. If no restoration request is made by the owner during this grace period, the site and all its assets will be '''permanently deleted.'''

===Individual & Student Sites ===
Individual user sites are tied directly to active institutional affiliation. Individual sites will be scheduled for permanent deletion immediately following the expiration or deactivation of the creator's Evergreen login credentials.

=== Self-Service Archiving ===
Academic Computing no longer hosts a public flat-HTML archive (archives.evergreen.edu). Site owners who wish to keep a permanent historical record of their work are responsible for exporting their data. You can download your content at any time via your dashboard under '''Tools > Export''' to save your files locally or migrate them to an external hosting provider. Learn how at [[Exporting Blog Entries - Wordpress]].

|sidebar=
{{WordPress Sidebar Header}}

{{WordPress Help Sidebar}}
}}
[[category:Archive]]
[[category:Wordpress]]

Archive and Deletion Schedule - WordPress

2026-06-23T20:47:10Z

Greenea:

{{TwoColumn|lead=
WordPress sites hosted on Evergreen's networks are subject to routine lifecycle management to maintain platform security, stability, and data sustainability.
|content=
===Curricular & Academic Program Sites===
Sites associated with academic programs on `sites.evergreen.edu` are intended for active course delivery and will be removed from production on an annual basis.

* '''Timeline:''' Decommissioning occurs annually after '''July 15.'''
* '''Process:''' Academic Computing staff will identify curricular sites, deactivate public access, and schedule them for deletion.
* '''Recurring Programs:''' Faculty planning to reuse a site for an upcoming recurring course must submit a request prior to July 15 to exempt their site from the annual deletion cycle.

===Group, project or administrative sites===
Group, project, and department sites will remain online as long as they are actively maintained. To prevent "ghost sites," an automated inactivity policy is enforced.

====Inactivity Clause:====
Any site that has experienced no administrative updates (new posts, pages, or edits) or owner logins for '''12 consecutive months''' will be automatically flagged for decommissioning.
====The Sunset Process:====
# An automated email warning will be sent to the registered site owners.
# If no administrative activity occurs within **30 days** of the warning, the site will be changed to a deactivated/private state (taken offline).
# Deactivated sites are held internally for **6 months**. If no restoration request is made by the owner during this grace period, the site and all its assets will be '''permanently deleted.'''

===Individual & Student Sites ===
Individual user sites are tied directly to active institutional affiliation. Individual sites will be scheduled for permanent deletion immediately following the expiration or deactivation of the creator's Evergreen login credentials.

=== Self-Service Archiving ===
Academic Computing no longer hosts a public flat-HTML archive (archives.evergreen.edu). Site owners who wish to keep a permanent historical record of their work are responsible for exporting their data. You can download your content at any time via your dashboard under '''Tools > Export''' to save your files locally or migrate them to an external hosting provider.

|sidebar=
{{WordPress Sidebar Header}}

{{WordPress Help Sidebar}}
}}
[[category:Archive]]
[[category:Wordpress]]

Archive and Deletion Schedule - WordPress

2026-06-23T20:46:04Z

Greenea:

{{TwoColumn|lead=
WordPress sites hosted on Evergreen's networks are subject to routine lifecycle management to maintain platform security, stability, and data sustainability.
|content=
===Curricular & Academic Program Sites===
Sites associated with academic programs on `sites.evergreen.edu` are intended for active course delivery and will be removed from production on an annual basis.

* Timeline: Decommissioning occurs annually after '''July 15.'''
* Process: Academic Computing staff will identify curricular sites, deactivate public access, and schedule them for deletion.
* Recurring Programs: Faculty planning to reuse a site for an upcoming recurring course must submit a request prior to July 15 to exempt their site from the annual deletion cycle.

===Group, project or administrative sites===
Group, project, and department sites will remain online as long as they are actively maintained. To prevent "ghost sites," an automated inactivity policy is enforced.

====Inactivity Clause:====
Any site that has experienced no administrative updates (new posts, pages, or edits) or owner logins for '''12 consecutive months''' will be automatically flagged for decommissioning.
====The Sunset Process:====
# An automated email warning will be sent to the registered site owners.
# If no administrative activity occurs within **30 days** of the warning, the site will be changed to a deactivated/private state (taken offline).
# Deactivated sites are held internally for **6 months**. If no restoration request is made by the owner during this grace period, the site and all its assets will be '''permanently deleted.'''

===Individual & Student Sites ===
Individual user sites are tied directly to active institutional affiliation. Individual sites will be scheduled for permanent deletion immediately following the expiration or deactivation of the creator's Evergreen login credentials.

=== Self-Service Archiving ===
Academic Computing no longer hosts a public flat-HTML archive (archives.evergreen.edu). Site owners who wish to keep a permanent historical record of their work are responsible for exporting their data. You can download your content at any time via your dashboard under '''Tools > Export''' to save your files locally or migrate them to an external hosting provider.

|sidebar=
{{WordPress Sidebar Header}}

{{WordPress Help Sidebar}}
}}
[[category:Archive]]
[[category:Wordpress]]

Archive and Deletion Schedule - WordPress

2026-06-23T20:45:20Z

Greenea:

{{TwoColumn|lead=
WordPress sites hosted on Evergreen's networks are subject to routine lifecycle management to maintain platform security, stability, and data sustainability.
|content=
===Curricular & Academic Program Sites===
Sites associated with academic programs on `sites.evergreen.edu` are intended for active course delivery and will be removed from production on an annual basis.

* Timeline: Decommissioning occurs annually after '''July 15.'''
* Process: Academic Computing staff will identify curricular sites, deactivate public access, and schedule them for deletion.
* Recurring Programs: Faculty planning to reuse a site for an upcoming recurring course must submit a request prior to July 15 to exempt their site from the annual deletion cycle.

===Group, project or administrative sites===
Group, project, and department sites will remain online as long as they are actively maintained. To prevent "ghost sites," an automated inactivity policy is enforced.

* '''Inactivity Clause:''' Any site that has experienced no administrative updates (new posts, pages, or edits) or owner logins for '''12 consecutive months''' will be automatically flagged for decommissioning.
* '''The Sunset Process:'''
# An automated email warning will be sent to the registered site owners.
# If no administrative activity occurs within **30 days** of the warning, the site will be changed to a deactivated/private state (taken offline).
# Deactivated sites are held internally for **6 months**. If no restoration request is made by the owner during this grace period, the site and all its assets will be '''permanently deleted.'''

===Individual & Student Sites ===
Individual user sites are tied directly to active institutional affiliation. Individual sites will be scheduled for permanent deletion immediately following the expiration or deactivation of the creator's Evergreen login credentials.

=== Self-Service Archiving ===
Academic Computing no longer hosts a public flat-HTML archive (archives.evergreen.edu). Site owners who wish to keep a permanent historical record of their work are responsible for exporting their data. You can download your content at any time via your dashboard under '''Tools > Export''' to save your files locally or migrate them to an external hosting provider.

|sidebar=
{{WordPress Sidebar Header}}

{{WordPress Help Sidebar}}
}}
[[category:Archive]]
[[category:Wordpress]]

Archive and Deletion Schedule - WordPress

2026-06-23T20:44:13Z

Greenea: Major policy change update

{{TwoColumn|lead=
WordPress sites hosted on Evergreen's networks are subject to routine lifecycle management to maintain platform security, stability, and data sustainability.
|content=
===Curricular & Academic Program Sites===
Sites associated with academic programs on `sites.evergreen.edu` are intended for active course delivery and will be removed from production on an annual basis.

* Timeline: Decommissioning occurs annually after '''July 15.'''
* Process: Academic Computing staff will identify curricular sites, deactivate public access, and schedule them for deletion.
* Recurring Programs: Faculty planning to reuse a site for an upcoming recurring course must submit a request prior to July 15 to exempt their site from the annual deletion cycle.

===Group, project or administrative sites===
Group, project, and department sites will remain online as long as they are actively maintained. To prevent "ghost sites," an automated inactivity policy is enforced.

* '''Inactivity Clause:''' Any site that has experienced no administrative updates (new posts, pages, or edits) or owner logins for '''12 consecutive months''' will be automatically flagged for decommissioning.
* '''The Sunset Process:'''
# An automated email warning will be sent to the registered site owners.
# If no administrative activity occurs within **30 days** of the warning, the site will be changed to a deactivated/private state (taken offline).
# Deactivated sites are held internally for **6 months**. If no restoration request is made by the owner during this grace period, the site and all its assets will be '''permanently deleted.'''

###Individual & Student Sites###
Individual user sites are tied directly to active institutional affiliation. Individual sites will be scheduled for permanent deletion immediately following the expiration or deactivation of the creator's Evergreen login credentials.

###Self-Service Archiving###
Academic Computing no longer hosts a public flat-HTML archive (archives.evergreen.edu). Site owners who wish to keep a permanent historical record of their work are responsible for exporting their data. You can download your content at any time via your dashboard under '''Tools > Export''' to save your files locally or migrate them to an external hosting provider.

|sidebar=
{{WordPress Sidebar Header}}

{{WordPress Help Sidebar}}
}}
[[category:Archive]]
[[category:Wordpress]]

Archive and Deletion Schedule - WordPress

2026-06-23T20:34:31Z

Greenea: Undo revision 34918 by SubstBot (talk)

{{TwoColumn|lead=
WordPress sites associated with an academic program on [https://sites.evergreen.edu sites.evergreen.edu] will be archived and removed from production on an annual basis.
|content=
====Curricular sites====
These sites will be identified by Academic Computing staff as curricular, converted to flat html files and have all links localized by July 15. All non-protected pages will be hosted in a public archive at [http://archives.evergreen.edu/webpages/curricular/ archives.evergreen.edu]. Password protected pages will not be archived except by request. Faculty will be contacted prior to the deletion of the original site.

====Recurring programs/course====
Faculty can request their sites not be deleted if they plan to re-use the site for a recurring course or program. An archive will still be created of the past year but the original site will not be deleted.

====Group, project or administrative sites====
Group, project or administrative sites on blogs.evergreen.edu will only be archived and removed from production at the request of the owner.

====Schedule====
*Academic program websites are flattened to html and moved to http://archives.evergreen.edu/ annually sometime after July 15th.
*Individual sites will be archived after the expiration of an Evergreen login.
|sidebar=
{{WordPress Sidebar Header}}

{{WordPress Help Sidebar}}
}}
[[category:Archive]]
[[category:Wordpress]]

Archive and Deletion Schedule - WordPress

2026-06-23T20:31:30Z

Greenea: Greenea moved page Archive Schedule - WordPress to Archive and Deletion Schedule - WordPress

<div class="container-fluid">
<div class="row">
<div class="col-md-8">
<div class="lead">
WordPress sites associated with an academic program on [https://sites.evergreen.edu sites.evergreen.edu] will be archived and removed from production on an annual basis.
</div>

====Curricular sites====
These sites will be identified by Academic Computing staff as curricular, converted to flat html files and have all links localized by July 15. All non-protected pages will be hosted in a public archive at [http://archives.evergreen.edu/webpages/curricular/ archives.evergreen.edu]. Password protected pages will not be archived except by request. Faculty will be contacted prior to the deletion of the original site.

====Recurring programs/course====
Faculty can request their sites not be deleted if they plan to re-use the site for a recurring course or program. An archive will still be created of the past year but the original site will not be deleted.

====Group, project or administrative sites====
Group, project or administrative sites on blogs.evergreen.edu will only be archived and removed from production at the request of the owner.

====Schedule====
*Academic program websites are flattened to html and moved to http://archives.evergreen.edu/ annually sometime after July 15th.
*Individual sites will be archived after the expiration of an Evergreen login.


</div>
<div class="col-md-1"></div>
<div class="col-md-3 sidebar">
{{WordPress Sidebar Header}}

{{WordPress Help Sidebar}}


</div>

</div>

</div>

__NOTOC__
__NOEDITSECTION__
[[category:Archive]]
[[category:Wordpress]]

Archive Schedule - WordPress

2026-06-23T20:31:30Z

Greenea: Greenea moved page Archive Schedule - WordPress to Archive and Deletion Schedule - WordPress

#REDIRECT [[Archive and Deletion Schedule - WordPress]]

Template:InfoBox

2026-05-11T18:57:07Z

Greenea: Greenea moved page Template:Infobox to Template:InfoBox

<div class="alert alert-info" role="alert">{{{content}}}</div>

Template:Infobox

2026-05-11T18:57:07Z

Greenea: Greenea moved page Template:Infobox to Template:InfoBox

#REDIRECT [[Template:InfoBox]]

Bootstrap Infobox

2026-05-11T18:49:58Z

Greenea:

*alert-danger: Indicates a dangerous or potentially negative action, typically displayed in red.
===InfoBox===
'''alert-info:''' Indicates a neutral, informative message, often displayed in blue.
<pre> <div class="alert alert-info" role="alert">Informational alert</div>

{{Infobox|content=
I should be in a blue alert-info box.
}}
</pre>
{{Infobox|content=
I should be in a blue Info box.
}}
===SuccessBox===
alert-success: Indicates a successful or positive action, typically displayed in green.
<pre> <div class="alert alert-success" role="alert">Success alert</div>

{{SuccessBox|content=
I should be in a blue alert-success box.
}}
</pre>
{{SuccessBox|content=
I should be in a green Success box.
}}
===WarningBox===
alert-warning: Indicates a warning that requires attention, typically displayed in yellow.
<pre> <div class="alert alert-warning" role="alert">Warning alert</div>

{{WarningBox|content=
I should be in a yellow alert-warning box.
}}
</pre>
{{warningBox|content=
I should be in a yellow Warning box.
}}

<div class="alert alert-danger" role="alert">Danger Alert</div>

[[Category:Wiki Admin]]

Bootstrap Infobox

2026-05-11T18:48:55Z

Greenea:

*alert-danger: Indicates a dangerous or potentially negative action, typically displayed in red.
===InfoBox===
'''alert-info:''' Indicates a neutral, informative message, often displayed in blue.
<pre> <div class="alert alert-info" role="alert">Informational alert</div>

{{Infobox|content=
I should be in a blue alert-info box.
}}
</pre>
{{Infobox|content=
I should be in a blue Info box.
}}
===SuccessBox===
alert-success: Indicates a successful or positive action, typically displayed in green.
<pre> <div class="alert alert-success" role="alert">Success alert</div>

{{SuccessBox|content=
I should be in a blue alert-success box.
}}
</pre>
{{SuccessBox|content=
I should be in a green Success box.
}}
===WarningBox===
alert-warning: Indicates a warning that requires attention, typically displayed in yellow.
<pre> <div class="alert alert-warning" role="alert">Warning alert</div>

{{WarningBox|content=
I should be in a yellow alert-warning box.
}}
</pre>
{{warningBox|content=
I should be in a yellow Warning box.
}}
<div class="alert alert-warning" role="alert">Warning Alert</div>
<div class="alert alert-danger" role="alert">Danger Alert</div>
<div class="alert alert-success" role="alert">Success Alert</div>

[[Category:Wiki Admin]]

Template:SuccessBox

2026-05-11T18:45:18Z

Greenea: Created page with "<div class="alert alert-success" role="alert">{{{content}}}</div>"

<div class="alert alert-success" role="alert">{{{content}}}</div>

Bootstrap Infobox

2026-05-11T18:44:12Z

Greenea:

*
*alert-warning: Indicates a warning that requires attention, typically displayed in yellow.
*alert-danger: Indicates a dangerous or potentially negative action, typically displayed in red.
===InfoBox===
'''alert-info:''' Indicates a neutral, informative message, often displayed in blue.
<pre> <div class="alert alert-info" role="alert">Informational alert</div>

{{Infobox|content=
I should be in a blue alert-info box.
}}
</pre>
{{Infobox|content=
I should be in a blue Info box.
}}
===SuccessBox===
alert-success: Indicates a successful or positive action, typically displayed in green.
<pre> <div class="alert alert-success" role="alert">Success alert</div>

{{SuccessBox|content=
I should be in a blue alert-success box.
}}
</pre>
{{SuccessBox|content=
I should be in a blue Success box.
}}
<div class="alert alert-warning" role="alert">Warning Alert</div>
<div class="alert alert-danger" role="alert">Danger Alert</div>
<div class="alert alert-success" role="alert">Success Alert</div>

[[Category:Wiki Admin]]

Bootstrap Infobox

2026-05-11T18:42:34Z

Greenea:

*alert-success: Indicates a successful or positive action, typically displayed in green.
*alert-warning: Indicates a warning that requires attention, typically displayed in yellow.
*alert-danger: Indicates a dangerous or potentially negative action, typically displayed in red.
===InfoBox===
'''alert-info:''' Indicates a neutral, informative message, often displayed in blue.
<pre> <div class="alert alert-info" role="alert">Informational alert</div>

{{Infobox|content=
I should be in a blue alert-info box.
}}
</pre>
{{Infobox|content=
I should be in a box.
}}
<div class="alert alert-warning" role="alert">Warning Alert</div>
<div class="alert alert-danger" role="alert">Danger Alert</div>
<div class="alert alert-success" role="alert">Success Alert</div>

[[Category:Wiki Admin]]

Bootstrap Infobox

2026-05-11T18:41:23Z

Greenea:

*alert-success: Indicates a successful or positive action, typically displayed in green.
*alert-warning: Indicates a warning that requires attention, typically displayed in yellow.
*alert-danger: Indicates a dangerous or potentially negative action, typically displayed in red.

'''alert-info:''' Indicates a neutral, informative message, often displayed in blue.
<pre> <div class="alert alert-info" role="alert">Informational alert</div>

{{Infobox|content=
I should be in a box.
}}
</pre>
{{Infobox|content=
I should be in a box.
}}
<div class="alert alert-warning" role="alert">Warning Alert</div>
<div class="alert alert-danger" role="alert">Danger Alert</div>
<div class="alert alert-success" role="alert">Success Alert</div>

[[Category:Wiki Admin]]

Bootstrap Infobox

2026-05-11T18:40:10Z

Greenea: Created page with "*alert-success: Indicates a successful or positive action, typically displayed in green. *alert-info: Indicates a neutral, informative message, often displayed in blue. *ale..."

*alert-success: Indicates a successful or positive action, typically displayed in green.
*alert-info: Indicates a neutral, informative message, often displayed in blue.
*alert-warning: Indicates a warning that requires attention, typically displayed in yellow.
*alert-danger: Indicates a dangerous or potentially negative action, typically displayed in red.

<pre> <div class="alert alert-info" role="alert">Informational alert</div> </pre>

{{Infobox|content=
I should be in a box.
}}

<div class="alert alert-warning" role="alert">Warning Alert</div>
<div class="alert alert-danger" role="alert">Danger Alert</div>
<div class="alert alert-success" role="alert">Success Alert</div>

[[Category:Wiki Admin]]

Template:OneDrive Help

2026-05-06T21:49:40Z

Greenea:

====OneDrive Help====
*[[Microsoft OneDrive FAQs]]
*[[OneDrive Features]]
*[[Sharing OneDrive Files]]
*[[Move OneDrive Files to Teams]]
*[[OneDrive for Students]]

Template:TeamsPhoneCoreCallingTable

2026-05-01T17:45:00Z

Greenea:

{| class="wikitable"
|-
! I want to... !! Quick Tip !! Microsoft Guide !! Video Tutorial
|-
| '''Make a Call''' || Use the '''Calls''' tab or type a name in the search bar. || [https://support.microsoft.com/en-us/office/first-things-to-know-about-calls-in-microsoft-teams-2b883a81-dd15-41bd-a6ba-39deef141027 First things to know] || [https://support.microsoft.com/en-us/office/make-calls-0a27994b-4d5d-4ac1-a40d-83b72edca946 video (1:31)]
|-
| '''Answer a Call''' || Look for the pop-up notification in the corner of your screen. || [https://support.microsoft.com/en-us/office/answer-a-call-in-microsoft-teams-780c6946-2061-4efc-82c3-336aabfc7da0 Accept or decline calls] ||
|-
| '''Transfer a Call''' || Select '''...''' (More Actions) then '''Transfer'''. || [https://support.microsoft.com/en-us/office/transfer-a-call-in-microsoft-teams-b7f40f14-e083-46b9-b739-68038c8f73a0 How to transfer] || [https://support.microsoft.com/en-us/office/tips-for-teams-calls-d3fb0e97-4afa-4919-86e8-021102ed5c2b video (1:45)]
|-
| '''Add Someone New''' || Select '''People > Participants >''' Select the contact to add || [https://support.microsoft.com/en-us/office/add-someone-to-a-call-in-microsoft-teams-267fb0c9-275a-4047-8412-7b2654dc29c3 Add someone new and create a group call] ||
|-
| '''Place a Call on Hold''' || Select '''Hold''' at the top of your call window || [https://support.microsoft.com/en-us/office/put-a-call-on-hold-in-microsoft-teams-c824515c-77d9-46d1-bd0e-5d760c69f517 Place a call on hold] ||
|-
| '''Check Voicemail''' || Go to '''Calls > History''' and select '''Voicemail'''. Greetings can be managed in '''Settings > Calls'''. Did you know? You can also '''read your voicemails in your email inbox'''. || [https://support.microsoft.com/en-us/office/check-your-voicemail-in-microsoft-teams-f8d568ce-7329-4fe2-a6a2-325ec2e2b419 Check your voicemail] || [https://support.microsoft.com/en-us/office/overview-of-teams-calls-425d6970-6e27-47b6-bc61-4c38fff51c4f video (1:53)]
|-
| '''Manage Call Settings''' || Select '''Settings and more > Settings > Calls''' || [https://support.microsoft.com/en-us/office/manage-your-call-settings-in-microsoft-teams-456cb611-3477-496f-b31a-6ab752a7595f Manage call settings] ||
|}

Microsoft Forms

2026-04-30T22:54:32Z

Greenea:

__NOTOC__

{{TwoColumn
|lead= [[File:Microsoft-Forms.svg|50px|left]] '''Microsoft Forms''' is a lightweight tool used to create surveys, quizzes, and polls. While easy to start, following these best practices ensures your data remains secure and accessible to your team.
|content=
<hr />
===Step-by-Step Guides===
====Creating & Designing====
Forms start at '''[https://forms.office.com forms.office.com]'''
* '''[https://support.microsoft.com/en-us/office/create-a-form-with-microsoft-forms-4ffb64cc-7d5d-402f-b82e-b1d49418fd9d Create a new form]:''' Choose between a standard form or a self-grading quiz.
* '''[https://support.microsoft.com/en-us/office/use-branching-logic-in-microsoft-forms-16634fda-eddb-44da-856d-6a8213f0d8bb Add branching logic:]''' Send respondents to different questions based on their previous answers.
* '''[[Using the Evergreen Form Template]]:''' Ensure your form meets college branding and security standards.

<br />
====Sharing & Security====
* '''[https://support.microsoft.com/en-us/office/adjust-your-form-or-quiz-settings-in-microsoft-forms-f255a4ba-e03c-4e12-b880-f7e8b62e0665 Adjusting Settings:]''' Control who can see your form (Evergreen-only vs. Anyone with the link) and set closing dates.
* '''[https://support.microsoft.com/en-us/office/share-and-collaborate-911d4817-6bbb-4286-80a7-3251afd89e9d Sharing for collaboration:]''' Invite colleagues to help edit the form questions.

<br />
====Send & Collect Responses====
When you are ready to go live, click the '''Collect Responses''' button.
* '''[https://support.microsoft.com/en-us/office/send-a-form-and-collect-responses-2eaf3294-0cff-492d-884d-a1dee909e845 Send and Collect Responses]:''' choose who can respond and how to send your form.
* '''Shorten URL:''' Check the Shorten URL box to generate a cleaner, more professional link that is easier to share in emails or on printed materials.
* '''File Uploads & Security:''' If you need to add a File Upload question, Microsoft requires the form to be set to '''"Only people in my organization can respond."'''
** '''Why?''' Because uploaded files are stored in a secure SharePoint or OneDrive folder, the system must authenticate the user to ensure the files are handled safely and mapped to the correct respondent.
**''Note: You cannot collect attachments from "Anonymous" or external respondents.''
<br />
{{infobox|content=
'''Forms Checklist:'''<br />
[ ] Is it shared with a '''Team/Group'''?<br />
[ ] Is the '''Shorten URL''' box checked?<br />
[ ] Did you '''Preview''' both the computer and mobile views?
}}

====Managing Responses====
* '''[https://support.microsoft.com/en-us/office/check-and-share-your-form-results-02859424-341d-406f-b32a-9a0fbaf357af Check and share your form results]:'''
**Open the form for which you want to review the results, and then select '''View responses'''.
** See a high-level summary of charts and graphs directly in your browser.

<br />
----
===Best Practices===
====Collaborative Ownership (Don't Fly Solo)====
A common mistake is creating a form under an individual's account. If that person leaves the college or is unavailable, the form and its data become inaccessible.
* '''Best Practice:''' Create a form in a Microsoft 365 Group or transfer ownership to a Team.
* '''Why?''' This ensures that all members of your department or project team can manage the form and view responses, preventing "orphaned" forms.
* Learn how to '''[https://support.microsoft.com/en-us/office/move-your-form-to-a-group-921a6361-a4e5-44ea-bce9-c4ed63aa54b4 Move your Form to a Group]'''

<br />
====Working with Results & Excel====
Every form automatically compiles results into an Excel spreadsheet. You can view these in real-time.

<div class="alert alert-danger" role="alert">
⚠️ '''CRITICAL: Do Not Edit the Linked Spreadsheet'''<br />
Manual changes to headers or row structure in Excel will break the connection to your form.
</div>
To keep your data syncing correctly, '''do not manually add columns, delete rows, or rename headers''' directly in the Excel file that is connected to your form.

* Doing so '''can corrupt the sync connection''', causing new form responses to stop appearing in your spreadsheet.
* If you need to analyze or manipulate the data, Export a copy of the data or use a separate "Pivot" sheet to pull data from the original.
* See also: [https://techcommunity.microsoft.com/blog/microsoftformsblog/how-to-update-to-the-new-solution-for-syncing-forms-responses-to-excel/4229844 Troubleshooting Form Sync issues]

=== Forms from Microsoft Lists ===
If you are managing data within [[Microsoft Lists]], you can create a form directly from the list to streamline data entry. See: [https://techcommunity.microsoft.com/blog/spblog/collect-information-like-a-pro-%E2%80%93-new-microsoft-lists-forms-experience/4086659 Create a Form from a Microsoft List]
====When to use Forms vs. When to use Lists====
* '''Forms''' are for '''one-way data collection''' (surveys, simple registrations).
* '''Lists''' are for '''ongoing data management''' and tracking.

|sidebar=
{{M365 Help}}
----
{{GetHelp}}

}}

[[Category:Microsoft 365]]

Microsoft Forms

2026-04-30T19:14:57Z

Greenea:

__NOTOC__

{{TwoColumn
|lead= [[File:Microsoft-Forms.svg|50px|left]] '''Microsoft Forms''' is a lightweight tool used to create surveys, quizzes, and polls. While easy to start, following these best practices ensures your data remains secure and accessible to your team.
|content=
<hr />
===Step-by-Step Guides===
====Creating & Designing====
Forms start at '''[https://forms.office.com forms.office.com]'''
* '''[https://support.microsoft.com/en-us/office/create-a-form-with-microsoft-forms-4ffb64cc-7d5d-402f-b82e-b1d49418fd9d Create a new form]:''' Choose between a standard form or a self-grading quiz.
* '''[https://support.microsoft.com/en-us/office/use-branching-logic-in-microsoft-forms-16634fda-eddb-44da-856d-6a8213f0d8bb Add branching logic:]''' Send respondents to different questions based on their previous answers.
* '''[[Using the Evergreen Form Template]]:''' Ensure your form meets college branding and security standards.

<br />
====Sharing & Security====
* '''[https://support.microsoft.com/en-us/office/adjust-your-form-or-quiz-settings-in-microsoft-forms-f255a4ba-e03c-4e12-b880-f7e8b62e0665 Adjusting Settings:]''' Control who can see your form (Evergreen-only vs. Anyone with the link) and set closing dates.
* '''[https://support.microsoft.com/en-us/office/share-and-collaborate-911d4817-6bbb-4286-80a7-3251afd89e9d Sharing for collaboration:]''' Invite colleagues to help edit the form questions.

<br />
====Send & Collect Responses====
When you are ready to go live, click the '''Collect Responses''' button.
* '''[https://support.microsoft.com/en-us/office/send-a-form-and-collect-responses-2eaf3294-0cff-492d-884d-a1dee909e845 Send and Collect Responses]:''' choose who can respond and how to send your form.
* '''Shorten URL:''' Check the Shorten URL box to generate a cleaner, more professional link that is easier to share in emails or on printed materials.
* '''File Uploads & Security:''' If you need to add a File Upload question, Microsoft requires the form to be set to '''"Only people in my organization can respond."'''
** '''Why?''' Because uploaded files are stored in a secure SharePoint or OneDrive folder, the system must authenticate the user to ensure the files are handled safely and mapped to the correct respondent.
**''Note: You cannot collect attachments from "Anonymous" or external respondents.''
<br />
{{infobox|content=
'''Forms Checklist:'''<br />
[ ] Is it shared with a '''Team/Group'''?<br />
[ ] Is the '''Shorten URL''' box checked?<br />
[ ] Did you '''Preview''' both the computer and mobile views?
}}

====Managing Responses====
* '''[https://support.microsoft.com/en-us/office/check-and-share-your-form-results-02859424-341d-406f-b32a-9a0fbaf357af Check and share your form results]:'''
**Open the form for which you want to review the results, and then select '''View responses'''.
** See a high-level summary of charts and graphs directly in your browser.

<br />
----
===Best Practices===
====Collaborative Ownership (Don't Fly Solo)====
A common mistake is creating a form under an individual's account. If that person leaves the college or is unavailable, the form and its data become inaccessible.
* '''Best Practice:''' Create a form in a Microsoft 365 Group or transfer ownership to a Team.
* '''Why?''' This ensures that all members of your department or project team can manage the form and view responses, preventing "orphaned" forms.

<br />
====Working with Results & Excel====
Every form automatically compiles results into an Excel spreadsheet. You can view these in real-time.

<div class="alert alert-danger" role="alert">
⚠️ '''CRITICAL: Do Not Edit the Linked Spreadsheet'''<br />
Manual changes to headers or row structure in Excel will break the connection to your form.
</div>
To keep your data syncing correctly, '''do not manually add columns, delete rows, or rename headers''' directly in the Excel file that is connected to your form.

* Doing so '''can corrupt the sync connection''', causing new form responses to stop appearing in your spreadsheet.
* If you need to analyze or manipulate the data, Export a copy of the data or use a separate "Pivot" sheet to pull data from the original.
* See also: [https://techcommunity.microsoft.com/blog/microsoftformsblog/how-to-update-to-the-new-solution-for-syncing-forms-responses-to-excel/4229844 Troubleshooting Form Sync issues]

=== Forms from Microsoft Lists ===
If you are managing data within [[Microsoft Lists]], you can create a form directly from the list to streamline data entry. See: [https://techcommunity.microsoft.com/blog/spblog/collect-information-like-a-pro-%E2%80%93-new-microsoft-lists-forms-experience/4086659 Create a Form from a Microsoft List]
====When to use Forms vs. When to use Lists====
* '''Forms''' are for '''one-way data collection''' (surveys, simple registrations).
* '''Lists''' are for '''ongoing data management''' and tracking.

|sidebar=
{{M365 Help}}
----
{{GetHelp}}

}}

[[Category:Microsoft 365]]

Microsoft Forms

2026-04-30T17:56:28Z

Greenea:

__NOTOC__

{{TwoColumn
|lead= [[File:Microsoft-Forms.svg|50px|left]] '''Microsoft Forms''' is a lightweight tool used to create surveys, quizzes, and polls. While easy to start, following these best practices ensures your data remains secure and accessible to your team.
|content=
<hr />
<br />
===Step-by-Step Guides===
====Creating & Designing====
Forms start at '''[https://forms.office.com forms.office.com]'''
* '''[https://support.microsoft.com/en-us/office/create-a-form-with-microsoft-forms-4ffb64cc-7d5d-402f-b82e-b1d49418fd9d Create a new form]:''' Choose between a standard form or a self-grading quiz.
* '''[https://support.microsoft.com/en-us/office/use-branching-logic-in-microsoft-forms-16634fda-eddb-44da-856d-6a8213f0d8bb Add branching logic:]''' Send respondents to different questions based on their previous answers.
* '''[[Using the Evergreen Form Template]]:''' Ensure your form meets college branding and security standards.

<br />
====Sharing & Security====
* '''[https://support.microsoft.com/en-us/office/adjust-your-form-or-quiz-settings-in-microsoft-forms-f255a4ba-e03c-4e12-b880-f7e8b62e0665 Adjusting Settings:]''' Control who can see your form (Evergreen-only vs. Anyone with the link) and set closing dates.
* '''[https://support.microsoft.com/en-us/office/share-and-collaborate-911d4817-6bbb-4286-80a7-3251afd89e9d Sharing for collaboration:]''' Invite colleagues to help edit the form questions.

<br />
====Send & Collect Responses====
When you are ready to go live, click the '''Collect Responses''' button.
* '''[https://support.microsoft.com/en-us/office/send-a-form-and-collect-responses-2eaf3294-0cff-492d-884d-a1dee909e845 Send and Collect Responses]:''' choose who can respond and how to send your form.
* '''Shorten URL:''' Check the Shorten URL box to generate a cleaner, more professional link that is easier to share in emails or on printed materials.
* '''File Uploads & Security:''' If you need to add a File Upload question, Microsoft requires the form to be set to '''"Only people in my organization can respond."'''
** '''Why?''' Because uploaded files are stored in a secure SharePoint or OneDrive folder, the system must authenticate the user to ensure the files are handled safely and mapped to the correct respondent.
**''Note: You cannot collect attachments from "Anonymous" or external respondents.''
<br />
{{infobox|content=
'''Forms Checklist:'''<br />
[ ] Is it shared with a '''Team/Group'''?<br />
[ ] Is the '''Shorten URL''' box checked?<br />
[ ] Did you '''Preview''' both the computer and mobile views?
}}

====Managing Responses====
* '''[https://support.microsoft.com/en-us/office/check-and-share-your-form-results-02859424-341d-406f-b32a-9a0fbaf357af Check and share your form results]:'''
**Open the form for which you want to review the results, and then select '''View responses'''.
** See a high-level summary of charts and graphs directly in your browser.

<br />
----
===Best Practices===
====Collaborative Ownership (Don't Fly Solo)====
A common mistake is creating a form under an individual's account. If that person leaves the college or is unavailable, the form and its data become inaccessible.
* '''Best Practice:''' Create a form in a Microsoft 365 Group or transfer ownership to a Team.
* '''Why?''' This ensures that all members of your department or project team can manage the form and view responses, preventing "orphaned" forms.

<br />
====Working with Results & Excel====
Every form automatically compiles results into an Excel spreadsheet. You can view these in real-time.

<div class="alert alert-danger" role="alert">
⚠️ '''CRITICAL: Do Not Edit the Linked Spreadsheet'''<br />
Manual changes to headers or row structure in Excel will break the connection to your form.
</div>
To keep your data syncing correctly, '''do not manually add columns, delete rows, or rename headers''' directly in the Excel file that is connected to your form.

* Doing so '''can corrupt the sync connection''', causing new form responses to stop appearing in your spreadsheet.
* If you need to analyze or manipulate the data, Export a copy of the data or use a separate "Pivot" sheet to pull data from the original.
* See also: [https://techcommunity.microsoft.com/blog/microsoftformsblog/how-to-update-to-the-new-solution-for-syncing-forms-responses-to-excel/4229844 Troubleshooting Form Sync issues]

=== Forms from Microsoft Lists ===
If you are managing data within [[Microsoft Lists]], you can create a form directly from the list to streamline data entry. See: [https://techcommunity.microsoft.com/blog/spblog/collect-information-like-a-pro-%E2%80%93-new-microsoft-lists-forms-experience/4086659 Create a Form from a Microsoft List]
====When to use Forms vs. When to use Lists====
* '''Forms''' are for '''one-way data collection''' (surveys, simple registrations).
* '''Lists''' are for '''ongoing data management''' and tracking.

|sidebar=
{{M365 Help}}
----
{{GetHelp}}

}}

[[Category:Microsoft 365]]

Microsoft Forms

2026-04-30T17:55:40Z

Greenea:

__NOTOC__

{{TwoColumn
|lead= [[File:Microsoft-Forms.svg|50px|left]] '''Microsoft Forms''' is a lightweight tool used to create surveys, quizzes, and polls. While easy to start, following these best practices ensures your data remains secure and accessible to your team.
|content=
<hr />
<br />
===Step-by-Step Guides===
====Creating & Designing====
Forms start at '''[https://forms.office.com forms.office.com]'''
* '''[https://support.microsoft.com/en-us/office/create-a-form-with-microsoft-forms-4ffb64cc-7d5d-402f-b82e-b1d49418fd9d Create a new form]:''' Choose between a standard form or a self-grading quiz.
* '''[https://support.microsoft.com/en-us/office/use-branching-logic-in-microsoft-forms-16634fda-eddb-44da-856d-6a8213f0d8bb Add branching logic:]''' Send respondents to different questions based on their previous answers.
* '''[[Using the Evergreen Form Template]]:''' Ensure your form meets college branding and security standards.

<br />
====Sharing & Security====
* '''[https://support.microsoft.com/en-us/office/adjust-your-form-or-quiz-settings-in-microsoft-forms-f255a4ba-e03c-4e12-b880-f7e8b62e0665 Adjusting Settings:]''' Control who can see your form (Evergreen-only vs. Anyone with the link) and set closing dates.
* '''[https://support.microsoft.com/en-us/office/share-and-collaborate-911d4817-6bbb-4286-80a7-3251afd89e9d Sharing for collaboration:]''' Invite colleagues to help edit the form questions.

<br />
====Send & Collect Responses====
When you are ready to go live, click the '''Collect Responses''' button.
* '''[https://support.microsoft.com/en-us/office/send-a-form-and-collect-responses-2eaf3294-0cff-492d-884d-a1dee909e845 Send a Collect Responses]:''' choose who can respond and how to send your form.
* '''Shorten URL:''' Check the Shorten URL box to generate a cleaner, more professional link that is easier to share in emails or on printed materials.
* '''File Uploads & Security:''' If you need to add a File Upload question, Microsoft requires the form to be set to '''"Only people in my organization can respond."'''
** '''Why?''' Because uploaded files are stored in a secure SharePoint or OneDrive folder, the system must authenticate the user to ensure the files are handled safely and mapped to the correct respondent.
**''Note: You cannot collect attachments from "Anonymous" or external respondents.''
<br />
{{infobox|content=
'''Forms Checklist:'''<br />
[ ] Is it shared with a '''Team/Group'''?<br />
[ ] Is the '''Shorten URL''' box checked?<br />
[ ] Did you '''Preview''' both the computer and mobile views?
}}

====Managing Responses====
* '''[https://support.microsoft.com/en-us/office/check-and-share-your-form-results-02859424-341d-406f-b32a-9a0fbaf357af Check and share your form results]:'''
**Open the form for which you want to review the results, and then select '''View responses'''.
** See a high-level summary of charts and graphs directly in your browser.

<br />
----
===Best Practices===
====Collaborative Ownership (Don't Fly Solo)====
A common mistake is creating a form under an individual's account. If that person leaves the college or is unavailable, the form and its data become inaccessible.
* '''Best Practice:''' Create a form in a Microsoft 365 Group or transfer ownership to a Team.
* '''Why?''' This ensures that all members of your department or project team can manage the form and view responses, preventing "orphaned" forms.

<br />
====Working with Results & Excel====
Every form automatically compiles results into an Excel spreadsheet. You can view these in real-time.

<div class="alert alert-danger" role="alert">
⚠️ '''CRITICAL: Do Not Edit the Linked Spreadsheet'''<br />
Manual changes to headers or row structure in Excel will break the connection to your form.
</div>
To keep your data syncing correctly, '''do not manually add columns, delete rows, or rename headers''' directly in the Excel file that is connected to your form.

* Doing so '''can corrupt the sync connection''', causing new form responses to stop appearing in your spreadsheet.
* If you need to analyze or manipulate the data, Export a copy of the data or use a separate "Pivot" sheet to pull data from the original.
* See also: [https://techcommunity.microsoft.com/blog/microsoftformsblog/how-to-update-to-the-new-solution-for-syncing-forms-responses-to-excel/4229844 Troubleshooting Form Sync issues]

=== Forms from Microsoft Lists ===
If you are managing data within [[Microsoft Lists]], you can create a form directly from the list to streamline data entry. See: [https://techcommunity.microsoft.com/blog/spblog/collect-information-like-a-pro-%E2%80%93-new-microsoft-lists-forms-experience/4086659 Create a Form from a Microsoft List]
====When to use Forms vs. When to use Lists====
* '''Forms''' are for '''one-way data collection''' (surveys, simple registrations).
* '''Lists''' are for '''ongoing data management''' and tracking.

|sidebar=
{{M365 Help}}
----
{{GetHelp}}

}}

[[Category:Microsoft 365]]

Microsoft Forms

2026-04-30T17:55:28Z

Greenea:

__NOTOC__

{{TwoColumn
|lead= [[File:Microsoft-Forms.svg|50px|left]] '''Microsoft Forms''' is a lightweight tool used to create surveys, quizzes, and polls. While easy to start, following these best practices ensures your data remains secure and accessible to your team.
|content=
<hr />
<br />
===Step-by-Step Guides===
====Creating & Designing====
Forms start at '''[https://forms.office.com forms.office.com]'''
* '''[https://support.microsoft.com/en-us/office/create-a-form-with-microsoft-forms-4ffb64cc-7d5d-402f-b82e-b1d49418fd9d Create a new form]:''' Choose between a standard form or a self-grading quiz.
* '''[https://support.microsoft.com/en-us/office/use-branching-logic-in-microsoft-forms-16634fda-eddb-44da-856d-6a8213f0d8bb Add branching logic:]''' Send respondents to different questions based on their previous answers.
* '''[[Using the Evergreen Form Template]]:''' Ensure your form meets college branding and security standards.

<br />
====Sharing & Security====
* '''[https://support.microsoft.com/en-us/office/adjust-your-form-or-quiz-settings-in-microsoft-forms-f255a4ba-e03c-4e12-b880-f7e8b62e0665 Adjusting Settings:]''' Control who can see your form (Evergreen-only vs. Anyone with the link) and set closing dates.
* '''[https://support.microsoft.com/en-us/office/share-and-collaborate-911d4817-6bbb-4286-80a7-3251afd89e9d Sharing for collaboration:]''' Invite colleagues to help edit the form questions.

<br />
====Send and Collect Responses====
When you are ready to go live, click the '''Collect Responses''' button.
* '''[https://support.microsoft.com/en-us/office/send-a-form-and-collect-responses-2eaf3294-0cff-492d-884d-a1dee909e845 Send a Collect Responses]:''' choose who can respond and how to send your form.
* '''Shorten URL:''' Check the Shorten URL box to generate a cleaner, more professional link that is easier to share in emails or on printed materials.
* '''File Uploads & Security:''' If you need to add a File Upload question, Microsoft requires the form to be set to '''"Only people in my organization can respond."'''
** '''Why?''' Because uploaded files are stored in a secure SharePoint or OneDrive folder, the system must authenticate the user to ensure the files are handled safely and mapped to the correct respondent.
**''Note: You cannot collect attachments from "Anonymous" or external respondents.''
<br />
{{infobox|content=
'''Forms Checklist:'''<br />
[ ] Is it shared with a '''Team/Group'''?<br />
[ ] Is the '''Shorten URL''' box checked?<br />
[ ] Did you '''Preview''' both the computer and mobile views?
}}

====Managing Responses====
* '''[https://support.microsoft.com/en-us/office/check-and-share-your-form-results-02859424-341d-406f-b32a-9a0fbaf357af Check and share your form results]:'''
**Open the form for which you want to review the results, and then select '''View responses'''.
** See a high-level summary of charts and graphs directly in your browser.

<br />
----
===Best Practices===
====Collaborative Ownership (Don't Fly Solo)====
A common mistake is creating a form under an individual's account. If that person leaves the college or is unavailable, the form and its data become inaccessible.
* '''Best Practice:''' Create a form in a Microsoft 365 Group or transfer ownership to a Team.
* '''Why?''' This ensures that all members of your department or project team can manage the form and view responses, preventing "orphaned" forms.

<br />
====Working with Results & Excel====
Every form automatically compiles results into an Excel spreadsheet. You can view these in real-time.

<div class="alert alert-danger" role="alert">
⚠️ '''CRITICAL: Do Not Edit the Linked Spreadsheet'''<br />
Manual changes to headers or row structure in Excel will break the connection to your form.
</div>
To keep your data syncing correctly, '''do not manually add columns, delete rows, or rename headers''' directly in the Excel file that is connected to your form.

* Doing so '''can corrupt the sync connection''', causing new form responses to stop appearing in your spreadsheet.
* If you need to analyze or manipulate the data, Export a copy of the data or use a separate "Pivot" sheet to pull data from the original.
* See also: [https://techcommunity.microsoft.com/blog/microsoftformsblog/how-to-update-to-the-new-solution-for-syncing-forms-responses-to-excel/4229844 Troubleshooting Form Sync issues]

=== Forms from Microsoft Lists ===
If you are managing data within [[Microsoft Lists]], you can create a form directly from the list to streamline data entry. See: [https://techcommunity.microsoft.com/blog/spblog/collect-information-like-a-pro-%E2%80%93-new-microsoft-lists-forms-experience/4086659 Create a Form from a Microsoft List]
====When to use Forms vs. When to use Lists====
* '''Forms''' are for '''one-way data collection''' (surveys, simple registrations).
* '''Lists''' are for '''ongoing data management''' and tracking.

|sidebar=
{{M365 Help}}
----
{{GetHelp}}

}}

[[Category:Microsoft 365]]

Using the Evergreen Form Template

2026-04-30T17:51:00Z

Greenea:

__NOTOC__

{{TwoColumn
|lead= [[File:Microsoft-Forms.svg|50px|left]] When creating a Microsoft Form for college business, '''always use the Evergreen-approved template.'''
|content=
This ensures the security of sensitive data (like user emails) and helps respondents verify that the form is an official college document.

'''IMPORTANT:''' Start with the template first. You cannot apply Evergreen branding to an existing form later. If you’ve already started a form, you will need to copy and paste your questions into a new one created from the template.

=== Quick Start Guide ===
#'''Access the Template:''' Please submit a [https://forms.office.com/r/N978eF6R9h technology support request] to receive the link.
#'''Create Your Copy:''' Click the '''More Options (...)''' icon on the template tile and select '''Copy'''. This creates a duplicate for your own use.
#'''Personalize:''' Open your duplicate and rename it to match your project.
#'''Build & Share:''' Add your questions and adjust branching logic. Once ready, you can share via:
* Direct Link
*Email Invitation
* QR Code

|sidebar=
{{M365 Help}}
----
{{GetHelp}}

}}

[[Category:Microsoft 365]]

Using the Evergreen Form Template

2026-04-30T17:50:06Z

Greenea:

Microsoft Forms

2026-04-30T17:46:33Z

Greenea:

__NOTOC__

{{TwoColumn
|lead= [[File:Microsoft-Forms.svg|50px|left]] '''Microsoft Forms''' is a lightweight tool used to create surveys, quizzes, and polls. While easy to start, following these best practices ensures your data remains secure and accessible to your team.
|content=
<hr />
<br />
===Step-by-Step Guides===
====Creating & Designing====
Forms start at '''[https://forms.office.com forms.office.com]'''
* '''[https://support.microsoft.com/en-us/office/create-a-form-with-microsoft-forms-4ffb64cc-7d5d-402f-b82e-b1d49418fd9d Create a new form]:''' Choose between a standard form or a self-grading quiz.
* '''[https://support.microsoft.com/en-us/office/use-branching-logic-in-microsoft-forms-16634fda-eddb-44da-856d-6a8213f0d8bb Add branching logic:]''' Send respondents to different questions based on their previous answers.
* '''[[Using the Evergreen Form Template]]:''' Ensure your form meets college branding and security standards.

<br />
====Sharing & Security====
* '''[https://support.microsoft.com/en-us/office/adjust-your-form-or-quiz-settings-in-microsoft-forms-f255a4ba-e03c-4e12-b880-f7e8b62e0665 Adjusting Settings:]''' Control who can see your form (Evergreen-only vs. Anyone with the link) and set closing dates.
* '''[https://support.microsoft.com/en-us/office/share-and-collaborate-911d4817-6bbb-4286-80a7-3251afd89e9d Sharing for collaboration:]''' Invite colleagues to help edit the form questions.

<br />
====Send and Collecting Responses====
When you are ready to go live, click the '''Collect Responses''' button.
* '''[https://support.microsoft.com/en-us/office/send-a-form-and-collect-responses-2eaf3294-0cff-492d-884d-a1dee909e845 Send a Collect Responses]:''' choose who can respond and how to send your form.
* '''Shorten URL:''' Check the Shorten URL box to generate a cleaner, more professional link that is easier to share in emails or on printed materials.
* '''File Uploads & Security:''' If you need to add a File Upload question, Microsoft requires the form to be set to '''"Only people in my organization can respond."'''
** '''Why?''' Because uploaded files are stored in a secure SharePoint or OneDrive folder, the system must authenticate the user to ensure the files are handled safely and mapped to the correct respondent.
**''Note: You cannot collect attachments from "Anonymous" or external respondents.''
<br />
{{infobox|content=
'''Forms Checklist:'''<br />
[ ] Is it shared with a '''Team/Group'''?<br />
[ ] Is the '''Shorten URL''' box checked?<br />
[ ] Did you '''Preview''' both the computer and mobile views?
}}

====Managing Responses====
* '''[https://support.microsoft.com/en-us/office/check-and-share-your-form-results-02859424-341d-406f-b32a-9a0fbaf357af Check and share your form results]:'''
**Open the form for which you want to review the results, and then select '''View responses'''.
** See a high-level summary of charts and graphs directly in your browser.

<br />
----
===Best Practices===
====Collaborative Ownership (Don't Fly Solo)====
A common mistake is creating a form under an individual's account. If that person leaves the college or is unavailable, the form and its data become inaccessible.
* '''Best Practice:''' Create a form in a Microsoft 365 Group or transfer ownership to a Team.
* '''Why?''' This ensures that all members of your department or project team can manage the form and view responses, preventing "orphaned" forms.

<br />
====Working with Results & Excel====
Every form automatically compiles results into an Excel spreadsheet. You can view these in real-time.

<div class="alert alert-danger" role="alert">
⚠️ '''CRITICAL: Do Not Edit the Linked Spreadsheet'''<br />
Manual changes to headers or row structure in Excel will break the connection to your form.
</div>
To keep your data syncing correctly, '''do not manually add columns, delete rows, or rename headers''' directly in the Excel file that is connected to your form.

* Doing so '''can corrupt the sync connection''', causing new form responses to stop appearing in your spreadsheet.
* If you need to analyze or manipulate the data, Export a copy of the data or use a separate "Pivot" sheet to pull data from the original.
* See also: [https://techcommunity.microsoft.com/blog/microsoftformsblog/how-to-update-to-the-new-solution-for-syncing-forms-responses-to-excel/4229844 Troubleshooting Form Sync issues]

=== Forms from Microsoft Lists ===
If you are managing data within [[Microsoft Lists]], you can create a form directly from the list to streamline data entry. See: [https://techcommunity.microsoft.com/blog/spblog/collect-information-like-a-pro-%E2%80%93-new-microsoft-lists-forms-experience/4086659 Create a Form from a Microsoft List]
====When to use Forms vs. When to use Lists====
* '''Forms''' are for '''one-way data collection''' (surveys, simple registrations).
* '''Lists''' are for '''ongoing data management''' and tracking.

|sidebar=
{{M365 Help}}
----
{{GetHelp}}

}}

[[Category:Microsoft 365]]

Microsoft Forms

2026-04-30T17:43:40Z

Greenea:

__NOTOC__

{{TwoColumn
|lead= [[File:Microsoft-Forms.svg|50px|left]] '''Microsoft Forms''' is a lightweight tool used to create surveys, quizzes, and polls. While easy to start, following these best practices ensures your data remains secure and accessible to your team.
|content=
<hr />
<br />
===Step-by-Step Guides===
====Creating & Designing====
Forms start at '''[https://forms.office.com forms.office.com]'''
* '''[https://support.microsoft.com/en-us/office/create-a-form-with-microsoft-forms-4ffb64cc-7d5d-402f-b82e-b1d49418fd9d Create a new form]:''' Choose between a standard form or a self-grading quiz.
* '''[https://support.microsoft.com/en-us/office/use-branching-logic-in-microsoft-forms-16634fda-eddb-44da-856d-6a8213f0d8bb Add branching logic:]''' Send respondents to different questions based on their previous answers.
* '''[[Using the Evergreen Form Template]]:''' Ensure your form meets college branding and security standards.

<br />
====Sharing & Security====
* '''[https://support.microsoft.com/en-us/office/adjust-your-form-or-quiz-settings-in-microsoft-forms-f255a4ba-e03c-4e12-b880-f7e8b62e0665 Adjusting Settings:]''' Control who can see your form (Evergreen-only vs. Anyone with the link) and set closing dates.
* '''[https://support.microsoft.com/en-us/office/share-and-collaborate-911d4817-6bbb-4286-80a7-3251afd89e9d Sharing for collaboration:]''' Invite colleagues to help edit the form questions.

<br />
====Send and Collecting Responses====
When you are ready to go live, click the '''Collect Responses''' button.
* '''[https://support.microsoft.com/en-us/office/send-a-form-and-collect-responses-2eaf3294-0cff-492d-884d-a1dee909e845 Send a Collect Responses]:''' choose who can respond and how to send your form.
* '''Shorten URL:''' Check the Shorten URL box to generate a cleaner, more professional link that is easier to share in emails or on printed materials.
* '''File Uploads & Security:''' If you need to add a File Upload question, Microsoft requires the form to be set to '''"Only people in my organization can respond."'''
** '''Why?''' Because uploaded files are stored in a secure SharePoint or OneDrive folder, the system must authenticate the user to ensure the files are handled safely and mapped to the correct respondent.
**''Note: You cannot collect attachments from "Anonymous" or external respondents.''
<br />
{{infobox|content=
'''Forms Checklist:'''<br />
[ ] Is it shared with a '''Team/Group'''?<br />
[ ] Is the '''Shorten URL''' box checked?<br />
[ ] Did you '''Preview''' both the computer and mobile views?
}}

====Managing Responses====
* '''[https://support.microsoft.com/en-us/office/check-and-share-your-form-results-02859424-341d-406f-b32a-9a0fbaf357af Check and share your form results]:'''
**Open the form for which you want to review the results, and then select '''View responses'''.
** See a high-level summary of charts and graphs directly in your browser.

<br />
----
===Best Practices===
====Collaborative Ownership (Don't Fly Solo)====
A common mistake is creating a form under an individual's account. If that person leaves the college or is unavailable, the form and its data become inaccessible.
* '''Best Practice:''' Create a form in a Microsoft 365 Group or transfer ownership to a Team.
* '''Why?''' This ensures that all members of your department or project team can manage the form and view responses, preventing "orphaned" forms.

<br />
====Working with Results & Excel====
Every form automatically compiles results into an Excel spreadsheet. You can view these in real-time.

<div class="alert alert-danger" role="alert">
⚠️ '''CRITICAL: Do Not Edit the Linked Spreadsheet'''<br />
Manual changes to headers or row structure in Excel will break the connection to your form.
</div>
To keep your data syncing correctly, '''do not manually add columns, delete rows, or rename headers''' directly in the Excel file that is connected to your form.

* Doing so '''can corrupt the sync connection''', causing new form responses to stop appearing in your spreadsheet.
* If you need to analyze or manipulate the data, Export a copy of the data or use a separate "Pivot" sheet to pull data from the original.

=== Forms from Microsoft Lists ===
If you are managing data within [[Microsoft Lists]], you can create a form directly from the list to streamline data entry. See: [https://techcommunity.microsoft.com/blog/spblog/collect-information-like-a-pro-%E2%80%93-new-microsoft-lists-forms-experience/4086659 Create a Form from a Microsoft List]
====When to use Forms vs. When to use Lists====
* '''Forms''' are for '''one-way data collection''' (surveys, simple registrations).
* '''Lists''' are for '''ongoing data management''' and tracking.

|sidebar=
{{M365 Help}}
----
{{GetHelp}}

}}

[[Category:Microsoft 365]]

Microsoft Forms

2026-04-30T17:42:17Z

Greenea:

__NOTOC__

{{TwoColumn
|lead=

[[File:Microsoft-Forms.svg|75px|left]] '''Microsoft Forms''' is a lightweight tool used to create surveys, quizzes, and polls. While easy to start, following these best practices ensures your data remains secure and accessible to your team.
|content=
<hr />
<br />
===Step-by-Step Guides===
====Creating & Designing====
Forms start at '''[https://forms.office.com forms.office.com]'''
* '''[https://support.microsoft.com/en-us/office/create-a-form-with-microsoft-forms-4ffb64cc-7d5d-402f-b82e-b1d49418fd9d Create a new form]:''' Choose between a standard form or a self-grading quiz.
* '''[https://support.microsoft.com/en-us/office/use-branching-logic-in-microsoft-forms-16634fda-eddb-44da-856d-6a8213f0d8bb Add branching logic:]''' Send respondents to different questions based on their previous answers.
* '''[[Using the Evergreen Form Template]]:''' Ensure your form meets college branding and security standards.

<br />
====Sharing & Security====
* '''[https://support.microsoft.com/en-us/office/adjust-your-form-or-quiz-settings-in-microsoft-forms-f255a4ba-e03c-4e12-b880-f7e8b62e0665 Adjusting Settings:]''' Control who can see your form (Evergreen-only vs. Anyone with the link) and set closing dates.
* '''[https://support.microsoft.com/en-us/office/share-and-collaborate-911d4817-6bbb-4286-80a7-3251afd89e9d Sharing for collaboration:]''' Invite colleagues to help edit the form questions.

<br />
====Send and Collecting Responses====
When you are ready to go live, click the '''Collect Responses''' button.
* '''[https://support.microsoft.com/en-us/office/send-a-form-and-collect-responses-2eaf3294-0cff-492d-884d-a1dee909e845 Send a Collect Responses]:''' choose who can respond and how to send your form.
* '''Shorten URL:''' Check the Shorten URL box to generate a cleaner, more professional link that is easier to share in emails or on printed materials.
* '''File Uploads & Security:''' If you need to add a File Upload question, Microsoft requires the form to be set to '''"Only people in my organization can respond."'''
** '''Why?''' Because uploaded files are stored in a secure SharePoint or OneDrive folder, the system must authenticate the user to ensure the files are handled safely and mapped to the correct respondent.
**''Note: You cannot collect attachments from "Anonymous" or external respondents.''
<br />
{{infobox|content=
'''Forms Checklist:'''<br />
[ ] Is it shared with a '''Team/Group'''?<br />
[ ] Is the '''Shorten URL''' box checked?<br />
[ ] Did you '''Preview''' both the computer and mobile views?
}}

====Managing Responses====
* '''[https://support.microsoft.com/en-us/office/check-and-share-your-form-results-02859424-341d-406f-b32a-9a0fbaf357af Check and share your form results]:'''
**Open the form for which you want to review the results, and then select '''View responses'''.
** See a high-level summary of charts and graphs directly in your browser.

<br />
----
===Best Practices===
====Collaborative Ownership (Don't Fly Solo)====
A common mistake is creating a form under an individual's account. If that person leaves the college or is unavailable, the form and its data become inaccessible.
* '''Best Practice:''' Create a form in a Microsoft 365 Group or transfer ownership to a Team.
* '''Why?''' This ensures that all members of your department or project team can manage the form and view responses, preventing "orphaned" forms.

<br />
====Working with Results & Excel====
Every form automatically compiles results into an Excel spreadsheet. You can view these in real-time.

<div class="alert alert-danger" role="alert">
⚠️ '''CRITICAL: Do Not Edit the Linked Spreadsheet'''<br />
Manual changes to headers or row structure in Excel will break the connection to your form.
</div>
To keep your data syncing correctly, '''do not manually add columns, delete rows, or rename headers''' directly in the Excel file that is connected to your form.

* Doing so '''can corrupt the sync connection''', causing new form responses to stop appearing in your spreadsheet.
* If you need to analyze or manipulate the data, Export a copy of the data or use a separate "Pivot" sheet to pull data from the original.

=== Forms from Microsoft Lists ===
If you are managing data within [[Microsoft Lists]], you can create a form directly from the list to streamline data entry. See: [https://techcommunity.microsoft.com/blog/spblog/collect-information-like-a-pro-%E2%80%93-new-microsoft-lists-forms-experience/4086659 Create a Form from a Microsoft List]
====When to use Forms vs. When to use Lists====
* '''Forms''' are for '''one-way data collection''' (surveys, simple registrations).
* '''Lists''' are for '''ongoing data management''' and tracking.

|sidebar=
{{M365 Help}}
----
{{GetHelp}}

}}

[[Category:Microsoft 365]]