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SEM I Classrooms

2026-10-13T17:57:48Z

Wdhn2983: Undo revision 48773 by Wdhn2983 (talk)

== Classroom AV Quick Guide ==
==== For Use Within the SEM I Classrooms • Extron touch panels ====
Everything in the room runs from the touch panel at the podium. Tap the panel to wake it. The room name and number are always shown along the bottom of the screen. Note them if you need to call for help from IT Support.

=== Start here ===
Tap on the Start Screen to activate the classroom systems.
Then you have two ways to get a picture on the projector. Pick the one that matches what you are teaching from.
==== Teaching from the classroom computer (Mac Mini) ====
# Tap the panel to wake it.
# Tap Mac Mini. The tile turns green and reads Video Detected when the computer is sending a picture.
# If the projector's screen is still up, tap the down arrow under Screen Controls.
# Set the volume with the Vol slider on the right edge of the panel.
==== Presenting from your own laptop ====
# Plug the podium HDMI cable into your laptop. Bring your provided adapter if your laptop does not have a full-size HDMI port. We should have adapters available in the classrooms but they have been known to walk off.
# Tap HDMI.
# Wake your laptop and keep it awake, a sleeping laptop sends no picture.
# If the tile stays grey and reads No video - Check the Source, see If something is not working below.
Note: the room cameras and meeting controls are only available on the Mac Mini source. If you are teaching over Zoom or Teams from your own laptop, the room cameras will not be available to it.

=== Home Screen and Functions ===

{| class="wikitable"
|-
! Control !! Where !! What it does
|-
| Home icon || Left edge, top || Returns to this source selection screen.
|-
| Question mark || Left edge || Opens the Support screen: phone number and live system status.
|-
| Power || Left edge, bottom || Shuts the classroom AV system down. Use it at the end of class.
|-
| Volume slider || Right edge || Speaker volume in the room for whichever source is selected.
|-
| Speaker icon || Right edge, bottom || Mutes and unmutes the room speakers.
|-
| Microphone icon || Right edge, bottom || Mutes and unmutes the room microphones.
|-
| Room name and date || Bottom center || The room you are in. Give this number when you call for help.
|}

=== Classroom computer (Mac Mini) ===
Selecting Mac Mini opens two sets of controls.
====Display====
* Blank Screen — hides what is on the projector without turning it off. Useful while you set up, or while you work on something you would rather the room did not see. Tap it again to bring the picture back.
* TV Mirror — sends the same picture to the room’s TV displays, for students seated where the projector screen is hard to see.
* Screen Controls — the down arrow lowers the projector screen, the up arrow raises it.
====Meeting Camera====
* Tap the camera button to choose which camera is sent to your meeting.
* Tap Home, Preset 1, Preset 2 or Preset 3 to move that camera to a saved angle. Presets cover the usual shots - the front of the room, the whole seminar table, the whiteboard.

===Your Laptop (HDMI)===
The podium HDMI cable works with a laptop, a document camera, or any other device with an HDMI output.
Display controls behave exactly as they do for the Mac Mini: Blank Screen, TV Mirror and Screen Controls all still work. The meeting camera controls are not available on this source.

===Teaching over Zoom or Teams===
Use the classroom computer for hybrid and remote sessions, that is the source the room cameras and microphones are wired into.

# Tap Mac Mini on the panel.
# Start your Zoom or Teams meeting on the classroom computer.
# In the meeting app’s video settings, choose Extron MediaPort as the camera. This is the room camera feed, not the small webcam built into any display.
# Check that the microphone in the meeting app is set to the room audio, and that the microphone icon on the panel is not muted.
# Use the camera button and the presets to frame the shot for remote participants.
The room picks up sound from the instructor microphone and from the Catchbox microphone passed around the class. Remind students to speak into the Catchbox so remote participants can hear them.

===When class is over===
Leave the room the way you would want to find it.
* Tap Power at the bottom-left of the panel to shut the classroom AV system off.
* Raise the projector screen.
* Mute anything that you have used, so the next class starts from a known state.
* Unplug the HDMI cable.
* Log out of the classroom computer.
* Return the Catchbox microphone, and instructor microphone to their charging spots.

===If something is not working===
Most problems in this room are a sleeping laptop, a loose cable, or a mute that was left on. Work down this list before calling.
{| class="wikitable"
|-
! What you are seeing !! What to do
|-
| The panel is dark || It is asleep. Touch anywhere on it.
|-
| HDMI tile reads "No video - Check the Source" || Wake your laptop and make sure it is not set to sleep.
Unplug and reseat the HDMI cable at both ends — the podium end comes loose more often than the laptop end.
If you are using an adapter, disconnect and reconnect it.
Try mirroring rather than extending your displays.
|-
| Mac Mini tile reads "No video - Check the Source" || Move the mouse or press a key to wake the computer. If the tile stays grey after a minute, call AV support.
|-
| Projector is on but the picture is blank or grey || Blank Screen is probably on. Tap Blank Screen to turn it off.
|-
| Nothing on the room TVs || Tap TV Mirror to send the picture to them.
|-
| No sound in the room ||
* Check the Vol slider is not at the bottom.
* Check the speaker icon is not muted.
* Check the volume inside the application you are playing from.
|-
| Remote participants see the wrong picture || The meeting app is using the wrong camera. Set it to Extron MediaPort in the video settings.
|-
| Remote participants cannot hear the room ||
* Check the microphone icon on the panel is not muted.
* Check the microphone selected in the meeting app.
* Check the catchbox microphone is charged and switched on.
|}
====Checking System Status====
Tap the question mark on the left edge of the panel. The Support screen lists every video source in the room, the classroom computer, HDMI, both cameras and the MediaPort, with a plain-English status next to each one. Reading that list to AV support will support getting you an answer faster.

====Getting Support====
Classroom AV support: 360-867-6270
When you call, have these three things ready:
* The room name and number from the bottom of the panel.
* Which source you selected - Mac Mini or HDMI.
* What the System Status screen says.
[[Category:Media Classrooms]]

SEM I Classrooms

2026-10-13T17:55:58Z

Wdhn2983: swapped to a media template.

{{TwoColumn|content===== For Use Within the SEM I Classrooms • Extron touch panels ==== Everything in the room runs from the touch panel at the podium. Tap the panel to wake it. The room name and number are always shown along the bottom of the screen. Note them if you need to call for help from IT Support. === Start here === Tap on the Start Screen to activate the classroom systems. Then you have two ways to get a picture on the projector. Pick the one that matches what you are teaching from. ==== Teaching from the classroom computer (Mac Mini) ==== # Tap the panel to wake it. # Tap Mac Mini. The tile turns green and reads Video Detected when the computer is sending a picture. # If the projector's screen is still up, tap the down arrow under Screen Controls. # Set the volume with the Vol slider on the right edge of the panel. ==== Presenting from your own laptop ==== # Plug the podium HDMI cable into your laptop. Bring your provided adapter if your laptop does not have a full-size HDMI port. We should have adapters available in the classrooms but they have been known to walk off. # Tap HDMI. # Wake your laptop and keep it awake, a sleeping laptop sends no picture. # If the tile stays grey and reads No video - Check the Source, see If something is not working below. Note: the room cameras and meeting controls are only available on the Mac Mini source. If you are teaching over Zoom or Teams from your own laptop, the room cameras will not be available to it. === Home Screen and Functions === [[File:SEMIAV HOME.png|alt=This is an image of the Extron home screen, it contains the options to select Mac Mini or HDMI as the output centrally located, as well as volume bar on the right side and a microphone mute in the bottom left corner, power option in the bottom right corner.|centre|thumb|400x400px|''Home screen - choose your source'']] {| class="wikitable" |- ! Control !! Where !! What it does |- | Home icon || Left edge, top || Returns to this source selection screen. |- | Question mark || Left edge || Opens the Support screen: phone number and live system status. |- | Power || Left edge, bottom || Shuts the classroom AV system down. Use it at the end of class. |- | Volume slider || Right edge || Speaker volume in the room for whichever source is selected. |- | Speaker icon || Right edge, bottom || Mutes and unmutes the room speakers. |- | Microphone icon || Right edge, bottom || Mutes and unmutes the room microphones. |- | Room name and date || Bottom center || The room you are in. Give this number when you call for help. |} === Classroom computer (Mac Mini) === Selecting Mac Mini opens two sets of controls. ====Display==== * Blank Screen — hides what is on the projector without turning it off. Useful while you set up, or while you work on something you would rather the room did not see. Tap it again to bring the picture back. * TV Mirror — sends the same picture to the room’s TV displays, for students seated where the projector screen is hard to see. * Screen Controls — the down arrow lowers the projector screen, the up arrow raises it. ====Meeting Camera==== * Tap the camera button to choose which camera is sent to your meeting. * Tap Home, Preset 1, Preset 2 or Preset 3 to move that camera to a saved angle. Presets cover the usual shots - the front of the room, the whole seminar table, the whiteboard. ===Your Laptop (HDMI)=== The podium HDMI cable works with a laptop, a document camera, or any other device with an HDMI output. Display controls behave exactly as they do for the Mac Mini: Blank Screen, TV Mirror and Screen Controls all still work. The meeting camera controls are not available on this source. ===Teaching over Zoom or Teams=== Use the classroom computer for hybrid and remote sessions, that is the source the room cameras and microphones are wired into. # Tap Mac Mini on the panel. # Start your Zoom or Teams meeting on the classroom computer. # In the meeting app’s video settings, choose Extron MediaPort as the camera. This is the room camera feed, not the small webcam built into any display. # Check that the microphone in the meeting app is set to the room audio, and that the microphone icon on the panel is not muted. # Use the camera button and the presets to frame the shot for remote participants. The room picks up sound from the instructor microphone and from the Catchbox microphone passed around the class. Remind students to speak into the Catchbox so remote participants can hear them. ===When class is over=== Leave the room the way you would want to find it. * Tap Power at the bottom-left of the panel to shut the classroom AV system off. * Raise the projector screen. * Mute anything that you have used, so the next class starts from a known state. * Unplug the HDMI cable. * Log out of the classroom computer. * Return the Catchbox microphone, and instructor microphone to their charging spots. ===If something is not working=== Most problems in this room are a sleeping laptop, a loose cable, or a mute that was left on. Work down this list before calling. {| class="wikitable" |- ! What you are seeing !! What to do |- | The panel is dark || It is asleep. Touch anywhere on it. |- | HDMI tile reads "No video - Check the Source" || Wake your laptop and make sure it is not set to sleep. Unplug and reseat the HDMI cable at both ends — the podium end comes loose more often than the laptop end. If you are using an adapter, disconnect and reconnect it. Try mirroring rather than extending your displays. |- | Mac Mini tile reads "No video - Check the Source" || Move the mouse or press a key to wake the computer. If the tile stays grey after a minute, call AV support. |- | Projector is on but the picture is blank or grey || Blank Screen is probably on. Tap Blank Screen to turn it off. |- | Nothing on the room TVs || Tap TV Mirror to send the picture to them. |- | No sound in the room || * Check the Vol slider is not at the bottom. * Check the speaker icon is not muted. * Check the volume inside the application you are playing from. |- | Remote participants see the wrong picture || The meeting app is using the wrong camera. Set it to Extron MediaPort in the video settings. |- | Remote participants cannot hear the room || * Check the microphone icon on the panel is not muted. * Check the microphone selected in the meeting app. * Check the catchbox microphone is charged and switched on. |} ====Checking System Status==== Tap the question mark on the left edge of the panel. The Support screen lists every video source in the room, the classroom computer, HDMI, both cameras and the MediaPort, with a plain-English status next to each one. Reading that list to AV support will support getting you an answer faster.|sidebar=====Getting Support==== Classroom AV support: 360-867-6270 When you call, have these three things ready: * The room name and number from the bottom of the panel. * Which source you selected - Mac Mini or HDMI. * What the System Status screen says.}}
[[Category:Media Classrooms]]

File:SEMIAV HOME.png

2026-10-13T17:29:00Z

Wdhn2983: Wdhn2983 uploaded a new version of File:SEMIAV HOME.png

SEM I UI Home Screen.

File:SEMI LAPTOP.png

2026-10-13T17:25:43Z

Wdhn2983: SEM I UI Laptop selected (home screen)

SEM I UI Laptop selected (home screen)

File:SEMI MACMINI.png

2026-10-13T17:25:12Z

Wdhn2983: SEM I UI - Mac mini selected (home screen)

SEM I UI - Mac mini selected (home screen)

File:SEMI SupportScreen.png

2026-10-13T17:24:43Z

Wdhn2983: SEM I UI - Support Screen.

SEM I UI - Support Screen.

File:SEMIAV HOME.png

2026-10-13T17:24:14Z

Wdhn2983: SEM I UI Home Screen.

SEM I UI Home Screen.

2026-03-30T21:20:39Z

Wdhn2983:

__NOTOC__

<div class="container-fluid">
<div class="row">
<div class="col-md-8">
<div class="lead">
Evergreen's Exchange email system only supports desktop and mobile clients able to use the Exchange Mail protocol.
</div>

====Mac apps====
:* [http://www.apple.com/osx/apps/#mail Apple Mail] - comes with your Mac
:* [http://www.microsoft.com/mac/outlook Microsoft Outlook for Mac] - Outlook replaced Entourage in the 2011 release of Microsoft Office Suite for Mac

====Windows apps====
:* [http://office.microsoft.com/en-us/outlook/ Microsoft Outlook]
====Linux apps====
Ubuntu and similar distros offer Evolution, an Exchange compatible mail client

'''Evergreen's IT Support Helpdesk''' supports staff and faculty with recommended solutions for desktop applications, [http://office.microsoft.com/en-us/outlook/ Microsoft Outlook]. Issues related to third-party email clients are the responsibility of the user to resolve.

</div>
<div class="col-md-1"></div>
<div class="col-md-3 sidebar">
{{GetHelp}}


</div>

</div>

</div>

__NOTOC__
__NOEDITSECTION__
[[category:Email]]

Desktop Email Clients

2026-03-30T21:15:54Z

Wdhn2983: Undo revision 48073 by Wdhn2983 (talk)

__NOTOC__

<div class="container-fluid">
<div class="row">
<div class="col-md-8">
<div class="lead">
Evergreen's Exchange email system only supports desktop and mobile clients able to use the Exchange Mail protocol.
</div>

====Mac apps====
:* [http://www.apple.com/osx/apps/#mail Apple Mail] - comes with your Mac
:* [http://www.microsoft.com/mac/outlook Microsoft Outlook for Mac] - Outlook replaced Entourage in the 2011 release of Microsoft Office Suite for Mac

====Windows apps====
:* [http://office.microsoft.com/en-us/outlook/ Microsoft Outlook]
====Linux apps====
Ubuntu and similar distros offer Evolution, an Exchange compatible mail client


</div>
<div class="col-md-1"></div>
<div class="col-md-3 sidebar">
{{GetHelp}}


</div>

</div>

</div>

__NOTOC__
__NOEDITSECTION__
[[category:Email]]

Desktop Email Clients

2026-03-30T21:12:06Z

Wdhn2983:

Sunsetting the All Staff and Faculty Distribution List Moderation Process

2026-01-14T00:14:56Z

Wdhn2983: Removed redundant title.

== Overview ==

The college has implemented a new approach to internal communications to ensure messages are strategic, coordinated, and streamlined. As part of this effort, the previous moderation and exempt sender process for the '''All Staff and Faculty Distribution List (DL)''' has been retired.

This change supports improved communication practices and aligns with industry best standards.

=== What Changed? ===

* The '''All Staff and Faculty DL''' is no longer moderated by individual exempt senders.
* Responsibility for approving and sending messages has moved to the '''Internal Communications Advisory Group'''.
* The '''All Faculty DL''' is '''not''' affected by this change.
* Executive Leadership Team (ELT) and Senior Leadership Team (SLT) members retain the ability to send messages directly.

=== Why the Change? ===

* To provide a more strategic and coordinated approach to college-wide communications.
* To ensure accuracy of audience lists and reduce redundant or conflicting messages.
* To centralize communication through a dedicated internal communications process.

=== Who Can Send Messages? ===

* Members of the '''Internal Communications Advisory Group'''.
* ELT and SLT members.
* Certain roles, like the Associate Vice President for Enrollment, Marketing and Communications, may also have direct send permissions.

==== Internal Communications Advisory Group Roles ====

The group includes representation from across the college. Current roles include:

* Associate Vice President for Computing and Communications
* Internal Communications Liaison
* Director of New Student Programs
* Director of Academic Initiative Integration and Support
* Native Programs Specialist
* Academic Technologies Supervisor
* Associate Vice President for Enrollment, Marketing and Communications
* Student Communications Liaison (Geoduck Student Union)
* Administrative Assistant to AVP of Inclusive Excellence and Student Success
* Faculty Representative
* Associate Vice President of Inclusive Excellence and Student Success
* Executive Associate to the Provost and VP for Academic Affairs
* Associate Vice President for Human Resource Services
* Associate Director of Media Services
* Public Relations and Marketing Manager

=== How to Send a College-Wide Message ===

If you are staff or faculty and need to send a message to the All Staff and Faculty DL, you must:

# '''Work through the Internal Communications team''', or
# '''Coordinate with your department leadership''' who are members of ELT or SLT.

These contacts will ensure your message is reviewed and sent through the appropriate channels.

=== Effective Date ===

The new process began '''January 3, 2022''' and remains in effect.

=== Questions? ===

For assistance or clarification:

* Contact the Internal Communications team.
* Reach out to your department leadership.

[[Category:Administrative]]

Sunsetting the All Staff and Faculty Distribution List Moderation Process

2026-01-13T23:44:18Z

Wdhn2983: Created page with "== Sunsetting the All Staff and Faculty Distribution List Moderation Process == === Overview === The college has implemented a new approach to internal communications to e..."

== Sunsetting the All Staff and Faculty Distribution List Moderation Process ==

=== Overview ===

The college has implemented a new approach to internal communications to ensure messages are strategic, coordinated, and streamlined. As part of this effort, the previous moderation and exempt sender process for the '''All Staff and Faculty Distribution List (DL)''' has been retired.

This change supports improved communication practices and aligns with industry best standards.

=== What Changed? ===

* The '''All Staff and Faculty DL''' is no longer moderated by individual exempt senders.
* Responsibility for approving and sending messages has moved to the '''Internal Communications Advisory Group'''.
* The '''All Faculty DL''' is '''not''' affected by this change.
* Executive Leadership Team (ELT) and Senior Leadership Team (SLT) members retain the ability to send messages directly.

=== Why the Change? ===

* To provide a more strategic and coordinated approach to college-wide communications.
* To ensure accuracy of audience lists and reduce redundant or conflicting messages.
* To centralize communication through a dedicated internal communications process.

=== Who Can Send Messages? ===

* Members of the '''Internal Communications Advisory Group'''.
* ELT and SLT members.
* Certain roles, like the Associate Vice President for Enrollment, Marketing and Communications, may also have direct send permissions.

==== Internal Communications Advisory Group Roles ====

The group includes representation from across the college. Current roles include:

* Associate Vice President for Computing and Communications
* Internal Communications Liaison
* Director of New Student Programs
* Director of Academic Initiative Integration and Support
* Native Programs Specialist
* Academic Technologies Supervisor
* Associate Vice President for Enrollment, Marketing and Communications
* Student Communications Liaison (Geoduck Student Union)
* Administrative Assistant to AVP of Inclusive Excellence and Student Success
* Faculty Representative
* Associate Vice President of Inclusive Excellence and Student Success
* Executive Associate to the Provost and VP for Academic Affairs
* Associate Vice President for Human Resource Services
* Associate Director of Media Services
* Public Relations and Marketing Manager

=== How to Send a College-Wide Message ===

If you are staff or faculty and need to send a message to the All Staff and Faculty DL, you must:

# '''Work through the Internal Communications team''', or
# '''Coordinate with your department leadership''' who are members of ELT or SLT.

These contacts will ensure your message is reviewed and sent through the appropriate channels.

=== Effective Date ===

The new process began '''January 3, 2022''' and remains in effect.

=== Questions? ===

For assistance or clarification:

* Contact the Internal Communications team.
* Reach out to your department leadership.

[[Category:Administrative]]