http://helpwiki.evergreen.edu/wiki/api.php?action=feedcontributions&feedformat=atom&user=Wvjf1139Help Wiki - User contributions [en]2026-04-24T13:51:04ZUser contributionsMediaWiki 1.26.3http://helpwiki.evergreen.edu/wiki/index.php?title=Individual_Study_Guide&diff=47678Individual Study Guide2025-12-04T19:13:15Z<p>Wvjf1139: </p>
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Learn how to use Evergreen's Individual Study system at my.evergreen.edu.<br />
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Please make sure you review the '''[https://www.evergreen.edu/academics/individual-study Individual Study main website]''' to understand the requirements to initiate Individual Study at Evergreen.<br />
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===Students===<br />
ILC and INT help articles for students <br />
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====Individual Study Student Related Articles====<br />
*[[Due Dates and Deadlines]]<br />
*[[Human Subjects Review Contracts]]<br />
*[[Status Definitions for Individual Study]]<br />
*[[Student: Internship Contract Guide]]<br />
*[[Students: Field Supervisor and Sub Contractors]]<br />
*[[Study Abroad Contracts]]<br />
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===Faculty===<br />
Sponsor help articles for faculty<br />
*[[Faculty Sponsor Guide]]<br />
*[[Faculty: Approving a Contract]]<br />
*[[Providing Feedback on a Contract]]<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Template:StudentContractStages&diff=47677Template:StudentContractStages2025-12-04T19:11:50Z<p>Wvjf1139: </p>
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<div>=====Contract Stages=====<br />
*[[Define Contract]]<br />
*[[Collect Feedback On Your Contract|Collect Feedback]]<br />
*[[Student: Obtain Approvals|Obtain Approvals]]<br />
*[[Accept Conditions]]<br />
*[[Register Your Contract After Deadline]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Define_Contract&diff=47673Define Contract2025-12-04T19:11:03Z<p>Wvjf1139: Wvjf1139 moved page Get Started: Define Your Individual Study Contract to Define Contract</p>
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Get started by defining your Individual Study contract at my.evergreen.edu<br />
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===Define your Contract===<br />
*Login at [http://my.evergreen.edu/ my.evergreen.edu]<br />
*Click on '''Individual Study Contracts'''<br />
*Create a '''title''' and '''select a term''' to start a new contract<br />
*Click the '''Start''' button at the top of the screen<br />
*Define your contract and fill in the required information for all fields<br />
**You can save your progress on any page by clicking '''Save'''. To view your overall contract completion progress, press the '''Return to Summary''' button. Be sure to save before returning to your summary page if you have made any changes.<br />
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=== Contract Type ===<br />
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* Specify your contract type between <u>Individual Learning Contract (ILC)</u> and <u>Internship Contract</u>. If you would like to do an internship with an ILC component, select Internship Contract. You can specify the credit break down later.<br />
** If you are unsure if your contract is an internship, consider if your work will benefit a person, business, or organization in any way (paid or unpaid). If so, it is an internship. This includes a position in which you are already employed in.<br />
* Specify if you will be earning <u>undergraduate</u> or <u>graduate</u> credit. If you are an undergraduate and would like to earn graduate credit, discuss the possibility with your sponsoring faculty.<br />
* Specify if this contract is an <u>in-program contract</u> or <u>individual study</u>. In-program contracts occur as part of a program or course a student is already registered for, and individual study contracts occur separate from any program or course listed in the catalog. '''An in-program contract does not have to be registered with Registration and Records but must still be completed and documented in the contract system.'''<br />
** The ILC system asks you to indicate this with the question '''"Are you creating this contract for work you will be doing as part of a program/course you are or will be enrolled in?"'''<br />
*** <u>Out-of-program contracts</u> that are intended to be registered for credit must answer <u>“No”</u> to the question.<br />
*** <u>In-program contracts</u> that are intended as part of coursework that is already registered must answer <u>“Yes”</u> to the question.<br />
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=== Credit Amount ===<br />
Determine how many credits your contract will be. If you are creating an Internship Contract with an ILC Component, the Total Credits number must be greater than the Internship Credits number. The difference (Total Credits - Internship Credits) will yield the number of ILC Credits you are intending to receive.<br />
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Example:<br />
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[[File:Internship-with-ILC-Component.png|centre|thumb|500x500px|A screenshot of the individual study contract page for specifying the number of credits. This specific contract is a 12 credit internship with an ILC component. The contract has 8 internship credits and 4 ILC credits. (12 - 8 = 4)|link=http://helpwiki.evergreen.edu/wiki/index.php/File:Internship-with-ILC-Component.png]]<br />
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=== Prior Study ===<br />
This page verifies whether the student has taken enough prior coursework through interdisciplinary programs to register for individual study. If the student has not taken enough prior coursework, the ILC portal will prompt them to request an exception to this policy, which will be reviewed by the Dean of Experiential Learning prior to their approval. You can find the full list of eligibility policies in the ‘Individual Study Policies’ section of the Individual Study website: https://www.evergreen.edu/academics/experiential-learning/individual-study#:~:text=Individual%20Study%20Policies. <br />
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=== Contract Background ===<br />
As individual study contracts are for advanced work, detail what past education or work experience prepares you for your contract. Providing a list of related previous faculty is optional.<br />
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=== Objectives and Activities ===<br />
'''Learning Objectives: What do you want to learn?'''<br />
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Learning objectives are statements that specify the skills and knowledge that you plan to acquire or enhance. The skills may be academic, technical or artistic; the knowledge should concern related subjects or topics. Objectives are what you plan to learn, NOT what you plan to do.<br />
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'''Activities: What will you do to meet your learning objectives?'''<br />
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In this section, list the activities you plan to complete to meet each of your learning objectives. For assistance in planning your activities for the quarter, use the [https://www.evergreen.edu/sites/default/files/2023-05/Individual%20Study%20Activities%20Planning%20Template%20May12-23%20%281%29.pdf Activities Timeline] document<br />
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'''What my sponsor will evaluate'''<br />
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Describe the work you plan to complete to demonstrate your learning to your sponsor. This work is often illustrated through the things you have produced during the contract. For example, papers, a portfolio, research reports, journals, annotated bibliographies, performances, presentations, etc.<br />
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'''<u>Note:</u> If you add any text to a new row,''' '''your contract will be marked as incomplete unless you have text in every box of that row'''. Please make sure that every Learning Objective has corresponding text in the “Activities” and “What My Sponsor Will Evaluate” boxes. If you are unsure of how to flesh out your contract, seek feedback from Academic and Career Advising (advising@evergreen.edu) and your contract sponsor.<br />
<br />
=== Contract Sponsor ===<br />
* All contracts require an Evergreen staff or faculty sponsor. You will be asked to search for sponsors by '''last name'''. Sponsors must have undergone training before being eligible for sponsorship and must have expertise in the subject area of the contract. Have your sponsor contact the Academic Deans (deans@evergreen.edu) if they have not completed this training or if you are unable to find them as an available sponsor in the system. Faculty and staff must have completed their sponsor training '''by the end of week 5 in any quarter''' in order to sponsor contracts for the following quarter.<br />
* Field supervisors are required for internships. You will be asked to include their name, position, organization, email, and phone number. All other information is optional. '''Currently, our''' [https://interns.evergreen.edu/ '''https://interns.evergreen.edu/'''] '''site is not making new accounts''', '''so field supervisors who do not already have an account there are not expected to make one.'''<br />
* Subcontractors are optional and available for ILC and Internship contracts. They are typically needed if your sponsor (and field supervisor if you have an internship) do not have expertise to adequately evaluate a portion of your contract. <br />
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=== Contract Description ===<br />
You will first write a brief description (written in future tense and third person) of the activities and learning objectives that you have listed in your contract. At the end of the quarter, you and your sponsor will review and update this draft paragraph as needed and incorporate it as the Description of your work in your final evaluation.<br />
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You will also specify the subject area of your contract.<br />
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=== Communication, Support and Evaluation of Work ===<br />
'''Create your communication, support, and evaluation of work plans with your Sponsor and any field supervisors and subcontractors'''<br />
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When working individually, it is critical that you have a '''communication plan''' with your sponsor (and Subcontractor). It is important that you keep in contact and share your general progress, clarify any changes that happen along the way, and make sure you are on the right track. A good communication plan should include a schedule for interaction between you and the sponsor and will specify due dates for your work. This is the place to clarify both of your expectations about working together and the '''support''' provided by the sponsor and/or subcontractor. Typically, the '''evaluation process''' is conducted by a sponsor and student evaluation conference during Evaluation Week.<br />
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The expectation by the sponsor is that work is completed during the term of study. Credit will only be awarded for work that is completed.<br />
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=== Terms and Conditions Questions ===<br />
The following questions will determine whether your contract needs further feedback and/or approvals from parties other than your contract sponsor. All questions are required to be answered in order to move ahead with sharing the contract with approvers. If any questions are answered as "Yes", you will be given instructions on how to move forward.[[File:ILC Portal Full List of Approvals.png|centre|thumb|881x881px|A screenshot of the individual study system when selecting "Yes" to all questions in the "Terms and Conditions Questions" section. Each department has specific tasks to receive contract approval.]]</div><br />
=== Completion ===<br />
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You are done with your first draft of your contract when your summary page looks like this:[[File:Fully-Defined-Contract.png|centre|thumb|The independent study contract system with a fully defined contract. Every section has a check mark.|link=http://helpwiki.evergreen.edu/wiki/index.php/File:Fully-Defined-Contract.png]]<br />
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If you are satisfied with your contract, you are ready to [[Collect Feedback On Your Contract|collect feedback]] from your sponsor and any field supervisors or sub-contractors you may have.<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Talk:Define_Contract&diff=47675Talk:Define Contract2025-12-04T19:11:03Z<p>Wvjf1139: Wvjf1139 moved page Talk:Get Started: Define Your Individual Study Contract to Talk:Define Contract</p>
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<div>This is technically the "Define Contract" page. It's confusing to have this be the quickstart guide. Should be Moved to "Define Contract" [[User:Greenea|Greenea]] ([[User talk:Greenea|talk]]) 13:49, 14 October 2016 (PDT)</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Get_Started:_Define_Your_Individual_Study_Contract&diff=47674Get Started: Define Your Individual Study Contract2025-12-04T19:11:03Z<p>Wvjf1139: Wvjf1139 moved page Get Started: Define Your Individual Study Contract to Define Contract</p>
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<div>#REDIRECT [[Define Contract]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Talk:Get_Started:_Define_Your_Individual_Study_Contract&diff=47676Talk:Get Started: Define Your Individual Study Contract2025-12-04T19:11:03Z<p>Wvjf1139: Wvjf1139 moved page Talk:Get Started: Define Your Individual Study Contract to Talk:Define Contract</p>
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<div>#REDIRECT [[Talk:Define Contract]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Template:StudentContractStages&diff=47672Template:StudentContractStages2025-12-04T19:07:20Z<p>Wvjf1139: </p>
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<div>=====Contract Stages=====<br />
*[[Students: Individual Study Quick Start Guide|Define Contract]]<br />
*[[Collect Feedback On Your Contract|Collect Feedback]]<br />
*[[Student: Obtain Approvals|Obtain Approvals]]<br />
*[[Accept Conditions]]<br />
*[[Register Your Contract After Deadline]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Register_Your_Contract_After_Deadline&diff=47670Register Your Contract After Deadline2025-12-04T19:06:23Z<p>Wvjf1139: Wvjf1139 moved page Register Your Contract to Register Your Contract After Deadline</p>
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If you do not meet the ILC/INT deadline for the quarter you wish to register a contract for, it is still possible to register a contract, though extra steps will be required.<br />
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===When is a Contract Counted as "Late"?===<br />
An <u>out-of-program</u> contract is counted as late when '''it is missing any of the approvals listed in your approval checklist,''' '''including the dean's/director's approval, by the posted deadline.''' If you receive all of your approvals in your checklist and just need to give your final approval as a student, it will not be counted as late if you give your final approval after the posted deadline. <br />
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However, if you have not received all approvals and given final approval for your contract by the time the quarter starts, you have until the Friday of week 2 of the quarter to complete this process before an additional petition process through Registration and Records is required.<br />
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'''Deadlines do not apply to <u>in-program</u> contracts'''. Nevertheless, it is recommended that in-program contracts are confirmed by the end of week 1 at the latest to ensure timely completion of contract work.<br />
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===Deadlines===<br />
* '''Fall Quarter Contracts:''' Friday before Fall Quarter starts<br />
* '''Winter Quarter Contracts:''' Friday of Week 10 of Fall Quarter<br />
* '''Spring Quarter Contracts:''' Friday of Week 10 of Winter Quarter<br />
* '''Summer Quarter Contracts:''' Friday of Week 10 of Spring Quarter<br />
* Deadlines for the current academic year can be found here: https://www.evergreen.edu/academics/experiential-learning/individual-study<br />
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===Registering your Contract After Deadline===<br />
The amount of extra work on your part to register a contract late depends on how much time has passed since the deadline.<br />
*'''After the posted deadline:''' <br />
**A prompt in a new section titled "Addressing Policy Concerns" will show up in your ILC portal below the "Define Your Contract" section.[[File:ILC Portal Address Policy Conflicts.png|centre|alt=A section titled "Address Policy Conflicts" prompting the student to submit a petition for exception from the Late Contract Policy|thumb|If you have not completed your approval checklist by the posted deadline, this new section titled "Address Policy Conflicts" will show up.|600x600px]]<br />
**Click on "Request an Exception" to submit a petition. A page with the policy and criteria for providing an exception will appear.[[File:ILC Late Individual Study Petition Page.png|centre|alt=A description of the late individual study policy and the criteria for providing an exception.|thumb|The Late Individual Study Petition page will first describe the policy and criteria for providing an exception. The text box for your input will be below it.|600x600px]]<br />
**Scroll down and answer the prompt by providing a '''brief''' explanation as to why you are receiving your approvals for your contract late. Click on "Submit Exception Petition" once you have provided your explanation.[[File:ILC Late Individual Study Policy Petition Prompt.png|centre|alt=The text box in which students can submit their petition for exception to the Late Individual Study Policy, including the button titled "Submit Exception Petition".|thumb|Write your '''brief''' petition in the text box and click on "Submit Exception Petition" once you are ready.|600x600px]]<br />
**Responding to this prompt will make it possible for the dean of experiential learning or the director of your graduate program to see your contract and approve it. Once you have received all approvals from your checklist and give final approval, registration and records will be able to complete your registration.<br />
*'''After Friday of week 1 of the quarter:'''<br />
**If you did not complete your approval checklist by the deadline, late policy exception prompt will still be required. In addition, a $50 late fee will be charged through Registration and Records. Like in the case of submitting a contract after the deadline, once you have received all approvals from your checklist and give final approval, registration and records will be able to complete your registration.<br />
*'''After Friday of week 2 of the quarter:'''<br />
**If you did not complete your approval checklist by the deadline, late policy exception prompt will still be required. In addition, a $100 late fee will be charged through Registration and Records. In addition to that, '''a separate petition to Registration and Records will be required.'''<br />
**The Petition for Registration Policy Exception: [https://www.evergreen.edu/sites/default/files/2023-07/Petition%20for%20Policy%20Exception%20and%20Registration%20Form.pdf https://www.evergreen.edu/sites/default/files/2023-07/Petition%20for%20Policy%20Exception%20and%20Registration%20Form.pdf.]<br />
***The petition can also be found through the "Commonly Used Forms" tab in the Registration and Records page in the Evergreen website: [https://www.evergreen.edu/registration https://www.evergreen.edu/registration.]<br />
**For ILC/INT contracts, the first page must be filled out, and the second page regarding support statements from the student and the faculty sponsor must be completed as well '''(the third page is not required for contracts)'''. The first page is fillable through a PDF viewer application, but the second page is not. To fully submit the petition, there are two options:<br />
***Attach a completed first page of the petition to an email to registration@evergreen.edu, and then write your student support statement as part of that email. The faculty member can submit their support statement through an email to registration@evergreen.edu as well. <br />
***Write out your student support statement by hand, and ask your faculty to write it out by hand as well. Either email this to registration@evergreen.edu or turn it in to the Registration and Records office at Evans 1101.<br />
**The committee reviewing these petitions meet '''once a week during the quarter'''. <br />
***<u>The committee will not be able to review your petition until your contract has all approvals, '''including your final approval.'''</u> Once they review your petition and agree to approve it, they will be able to register you contract.<br />
**If you are having any issues with your petition, or if you submitted it and haven't heard back, please reach out to registration@evergreen.edu for support.<br />
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<div>#REDIRECT [[Register Your Contract After Deadline]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Student:_Obtain_Approvals&diff=47668Student: Obtain Approvals2025-12-02T18:45:38Z<p>Wvjf1139: Added a small note about in-program contracts not requiring dean approval.</p>
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Obtain approvals from your sponsor, sub contractor (if applicable), field supervisor (if applicable) and others.<br />
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===How to Obtain Approval and from Whom===<br />
*Once you have received feedback from your faculty sponsor, you should see a button labeled "It's Ready for Approval!" button show up in the Collect Feedback section of the ILC Portal. Click on the “It’s Ready for Approval!” button to start collecting approvals.<br />
[[File:ILC Portal Collect Feedback Ready for Approval Button.png|centre|alt=A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|thumb|A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|417x417px]]<br />
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*Each required approver will have instructions located to the right<br />
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*The reason your list of approvers may be shorter or longer than the screenshots below is based on the answers you provided when defining your contract<br />
[[File:ILC Portal Basic ILC Approvals.png|centre|alt=Screenshot of default ILC Approvals with instructions listed to the right of each approval.|thumb|Screenshot of default ILC Approvals with instructions listed to the right of each approval.|418x418px]]<br />
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[[File:ILC Portal Basic Internship Contract Approvals.png|centre|alt=Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|thumb|Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|446x446px]]<br />
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*'''Note: in-program contracts do not require approval from the dean of experiential learning or a graduate program director'''.<br />
*If you would like to remove an approver (for example, determine that you don't need support from Academic Computing) you must unlock your contract and change your answers to the"Terms and Conditions" section located in the "Defining your Contract" stage<br />
[[File:ILC Portal Unlock Contract Button.png|centre|alt=Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|thumb|Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|436x436px]]<br />
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===How to Obtain Feedback and Signatures from Field Supervisors and Subcontractors===<br />
* Since field supervisors and subcontractors who are new to working with Evergreen contracts are not able to make an account through interns.evergreen.edu to approve contracts online, students must provide them with a PDF copy of their contract for a digital or physical signature.<br />
* In the Collect Feedback section of the ILC portal, you will see a button labeled "View" that will lead to a summary version of the contract.[[File:ILC Portal Collect Feedback Section View Button.png|centre|alt=Collect Feedback section in the ILC Portal with "View" button highlighted|thumb|'''Collect Feedback''' section in the ILC Portal with "View" button highlighted|600x600px]][[File:Sample ILC Summary View.png|centre|alt=Sample ILC Summary view after "View" button is selected|thumb|Sample ILC Summary view after "View" button is selected|600x600px]]<br />
* Scroll to the bottom of your contract and press the "Print PDF" button.[[File:Sample ILC Print PDF Button.png|centre|alt=Bottom of ILC Summary View with "Print PDF" button highlighted.|thumb|After scrolling to the bottom of the ILC Summary View, you will see a "Print PDF" button that will take you to a downloadable PDF of your contract.|600x600px]]<br />
* A PDF of your entire contract along with signature lines will be created. Download this document and email it to your field supervisor(s) and/or subcontractor(s).<br />
* From here, you may receive your signature(s) physically or digitally.<br />
* Send your signed contract to IndividualStudies@evergreen.edu or the Deans Area front desk in Evans Hall 2002.<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Define_Contract&diff=47667Define Contract2025-12-02T18:42:46Z<p>Wvjf1139: </p>
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Get started by defining your Individual Study contract at my.evergreen.edu<br />
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===Define your Contract===<br />
*Login at [http://my.evergreen.edu/ my.evergreen.edu]<br />
*Click on '''Individual Study Contracts'''<br />
*Create a '''title''' and '''select a term''' to start a new contract<br />
*Click the '''Start''' button at the top of the screen<br />
*Define your contract and fill in the required information for all fields<br />
**You can save your progress on any page by clicking '''Save'''. To view your overall contract completion progress, press the '''Return to Summary''' button. Be sure to save before returning to your summary page if you have made any changes.<br />
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=== Contract Type ===<br />
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* Specify your contract type between <u>Individual Learning Contract (ILC)</u> and <u>Internship Contract</u>. If you would like to do an internship with an ILC component, select Internship Contract. You can specify the credit break down later.<br />
** If you are unsure if your contract is an internship, consider if your work will benefit a person, business, or organization in any way (paid or unpaid). If so, it is an internship. This includes a position in which you are already employed in.<br />
* Specify if you will be earning <u>undergraduate</u> or <u>graduate</u> credit. If you are an undergraduate and would like to earn graduate credit, discuss the possibility with your sponsoring faculty.<br />
* Specify if this contract is an <u>in-program contract</u> or <u>individual study</u>. In-program contracts occur as part of a program or course a student is already registered for, and individual study contracts occur separate from any program or course listed in the catalog. '''An in-program contract does not have to be registered with Registration and Records but must still be completed and documented in the contract system.'''<br />
** The ILC system asks you to indicate this with the question '''"Are you creating this contract for work you will be doing as part of a program/course you are or will be enrolled in?"'''<br />
*** <u>Out-of-program contracts</u> that are intended to be registered for credit must answer <u>“No”</u> to the question.<br />
*** <u>In-program contracts</u> that are intended as part of coursework that is already registered must answer <u>“Yes”</u> to the question.<br />
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=== Credit Amount ===<br />
Determine how many credits your contract will be. If you are creating an Internship Contract with an ILC Component, the Total Credits number must be greater than the Internship Credits number. The difference (Total Credits - Internship Credits) will yield the number of ILC Credits you are intending to receive.<br />
<br />
Example:<br />
<br />
[[File:Internship-with-ILC-Component.png|centre|thumb|500x500px|A screenshot of the individual study contract page for specifying the number of credits. This specific contract is a 12 credit internship with an ILC component. The contract has 8 internship credits and 4 ILC credits. (12 - 8 = 4)|link=http://helpwiki.evergreen.edu/wiki/index.php/File:Internship-with-ILC-Component.png]]<br />
<br />
=== Prior Study ===<br />
This page verifies whether the student has taken enough prior coursework through interdisciplinary programs to register for individual study. If the student has not taken enough prior coursework, the ILC portal will prompt them to request an exception to this policy, which will be reviewed by the Dean of Experiential Learning prior to their approval. You can find the full list of eligibility policies in the ‘Individual Study Policies’ section of the Individual Study website: https://www.evergreen.edu/academics/experiential-learning/individual-study#:~:text=Individual%20Study%20Policies. <br />
<br />
=== Contract Background ===<br />
As individual study contracts are for advanced work, detail what past education or work experience prepares you for your contract. Providing a list of related previous faculty is optional.<br />
<br />
=== Objectives and Activities ===<br />
'''Learning Objectives: What do you want to learn?'''<br />
<br />
Learning objectives are statements that specify the skills and knowledge that you plan to acquire or enhance. The skills may be academic, technical or artistic; the knowledge should concern related subjects or topics. Objectives are what you plan to learn, NOT what you plan to do.<br />
<br />
'''Activities: What will you do to meet your learning objectives?'''<br />
<br />
In this section, list the activities you plan to complete to meet each of your learning objectives. For assistance in planning your activities for the quarter, use the [https://www.evergreen.edu/sites/default/files/2023-05/Individual%20Study%20Activities%20Planning%20Template%20May12-23%20%281%29.pdf Activities Timeline] document<br />
<br />
'''What my sponsor will evaluate'''<br />
<br />
Describe the work you plan to complete to demonstrate your learning to your sponsor. This work is often illustrated through the things you have produced during the contract. For example, papers, a portfolio, research reports, journals, annotated bibliographies, performances, presentations, etc.<br />
<br />
'''<u>Note:</u> If you add any text to a new row,''' '''your contract will be marked as incomplete unless you have text in every box of that row'''. Please make sure that every Learning Objective has corresponding text in the “Activities” and “What My Sponsor Will Evaluate” boxes. If you are unsure of how to flesh out your contract, seek feedback from Academic and Career Advising (advising@evergreen.edu) and your contract sponsor.<br />
<br />
=== Contract Sponsor ===<br />
* All contracts require an Evergreen staff or faculty sponsor. You will be asked to search for sponsors by '''last name'''. Sponsors must have undergone training before being eligible for sponsorship and must have expertise in the subject area of the contract. Have your sponsor contact the Academic Deans (deans@evergreen.edu) if they have not completed this training or if you are unable to find them as an available sponsor in the system. Faculty and staff must have completed their sponsor training '''by the end of week 5 in any quarter''' in order to sponsor contracts for the following quarter.<br />
* Field supervisors are required for internships. You will be asked to include their name, position, organization, email, and phone number. All other information is optional. '''Currently, our''' [https://interns.evergreen.edu/ '''https://interns.evergreen.edu/'''] '''site is not making new accounts''', '''so field supervisors who do not already have an account there are not expected to make one.'''<br />
* Subcontractors are optional and available for ILC and Internship contracts. They are typically needed if your sponsor (and field supervisor if you have an internship) do not have expertise to adequately evaluate a portion of your contract. <br />
<br />
=== Contract Description ===<br />
You will first write a brief description (written in future tense and third person) of the activities and learning objectives that you have listed in your contract. At the end of the quarter, you and your sponsor will review and update this draft paragraph as needed and incorporate it as the Description of your work in your final evaluation.<br />
<br />
You will also specify the subject area of your contract.<br />
<br />
=== Communication, Support and Evaluation of Work ===<br />
'''Create your communication, support, and evaluation of work plans with your Sponsor and any field supervisors and subcontractors'''<br />
<br />
When working individually, it is critical that you have a '''communication plan''' with your sponsor (and Subcontractor). It is important that you keep in contact and share your general progress, clarify any changes that happen along the way, and make sure you are on the right track. A good communication plan should include a schedule for interaction between you and the sponsor and will specify due dates for your work. This is the place to clarify both of your expectations about working together and the '''support''' provided by the sponsor and/or subcontractor. Typically, the '''evaluation process''' is conducted by a sponsor and student evaluation conference during Evaluation Week.<br />
<br />
The expectation by the sponsor is that work is completed during the term of study. Credit will only be awarded for work that is completed.<br />
<br />
=== Terms and Conditions Questions ===<br />
The following questions will determine whether your contract needs further feedback and/or approvals from parties other than your contract sponsor. All questions are required to be answered in order to move ahead with sharing the contract with approvers. If any questions are answered as "Yes", you will be given instructions on how to move forward.[[File:ILC Portal Full List of Approvals.png|centre|thumb|881x881px|A screenshot of the individual study system when selecting "Yes" to all questions in the "Terms and Conditions Questions" section. Each department has specific tasks to receive contract approval.]]</div><br />
=== Completion ===<br />
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You are done with your first draft of your contract when your summary page looks like this:[[File:Fully-Defined-Contract.png|centre|thumb|The independent study contract system with a fully defined contract. Every section has a check mark.|link=http://helpwiki.evergreen.edu/wiki/index.php/File:Fully-Defined-Contract.png]]<br />
<br />
If you are satisfied with your contract, you are ready to [[Collect Feedback On Your Contract|collect feedback]] from your sponsor and any field supervisors or sub-contractors you may have.<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Human_Subjects_Review_Contracts&diff=47666Human Subjects Review Contracts2025-12-02T18:39:40Z<p>Wvjf1139: Added note to undergraduate students.</p>
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Human Subjects Review Documents may be required if you are collecting data or interviewing people as a part of your Individual Study Contract or Internship Contract.<br />
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<br />
'''Note: Other than in exceptional cases, HSR is only possible for graduate-level studies. If you are an undergraduate student, do not select this option.'''<br />
<br />
To learn more about the process for completing HSR documents please see the [http://www.evergreen.edu/humansubjectsreview/ Human Subjects Review site] and [https://www.evergreen.edu/humansubjectsreview/irb-application IRB Application Instructions and Forms].<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Register_Your_Contract_After_Deadline&diff=47665Register Your Contract After Deadline2025-12-02T18:03:41Z<p>Wvjf1139: Changed formatting of the three images</p>
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If you do not meet the ILC/INT deadline for the quarter you wish to register a contract for, it is still possible to register a contract, though extra steps will be required.<br />
</div><br />
<br />
===When is a Contract Counted as "Late"?===<br />
An <u>out-of-program</u> contract is counted as late when '''it is missing any of the approvals listed in your approval checklist,''' '''including the dean's/director's approval, by the posted deadline.''' If you receive all of your approvals in your checklist and just need to give your final approval as a student, it will not be counted as late if you give your final approval after the posted deadline. <br />
<br />
However, if you have not received all approvals and given final approval for your contract by the time the quarter starts, you have until the Friday of week 2 of the quarter to complete this process before an additional petition process through Registration and Records is required.<br />
<br />
'''Deadlines do not apply to <u>in-program</u> contracts'''. Nevertheless, it is recommended that in-program contracts are confirmed by the end of week 1 at the latest to ensure timely completion of contract work.<br />
<br />
===Deadlines===<br />
* '''Fall Quarter Contracts:''' Friday before Fall Quarter starts<br />
* '''Winter Quarter Contracts:''' Friday of Week 10 of Fall Quarter<br />
* '''Spring Quarter Contracts:''' Friday of Week 10 of Winter Quarter<br />
* '''Summer Quarter Contracts:''' Friday of Week 10 of Spring Quarter<br />
* Deadlines for the current academic year can be found here: https://www.evergreen.edu/academics/experiential-learning/individual-study<br />
<br />
===Registering your Contract After Deadline===<br />
The amount of extra work on your part to register a contract late depends on how much time has passed since the deadline.<br />
*'''After the posted deadline:''' <br />
**A prompt in a new section titled "Addressing Policy Concerns" will show up in your ILC portal below the "Define Your Contract" section.[[File:ILC Portal Address Policy Conflicts.png|centre|alt=A section titled "Address Policy Conflicts" prompting the student to submit a petition for exception from the Late Contract Policy|thumb|If you have not completed your approval checklist by the posted deadline, this new section titled "Address Policy Conflicts" will show up.|600x600px]]<br />
**Click on "Request an Exception" to submit a petition. A page with the policy and criteria for providing an exception will appear.[[File:ILC Late Individual Study Petition Page.png|centre|alt=A description of the late individual study policy and the criteria for providing an exception.|thumb|The Late Individual Study Petition page will first describe the policy and criteria for providing an exception. The text box for your input will be below it.|600x600px]]<br />
**Scroll down and answer the prompt by providing a '''brief''' explanation as to why you are receiving your approvals for your contract late. Click on "Submit Exception Petition" once you have provided your explanation.[[File:ILC Late Individual Study Policy Petition Prompt.png|centre|alt=The text box in which students can submit their petition for exception to the Late Individual Study Policy, including the button titled "Submit Exception Petition".|thumb|Write your '''brief''' petition in the text box and click on "Submit Exception Petition" once you are ready.|600x600px]]<br />
**Responding to this prompt will make it possible for the dean of experiential learning or the director of your graduate program to see your contract and approve it. Once you have received all approvals from your checklist and give final approval, registration and records will be able to complete your registration.<br />
*'''After Friday of week 1 of the quarter:'''<br />
**If you did not complete your approval checklist by the deadline, late policy exception prompt will still be required. In addition, a $50 late fee will be charged through Registration and Records. Like in the case of submitting a contract after the deadline, once you have received all approvals from your checklist and give final approval, registration and records will be able to complete your registration.<br />
*'''After Friday of week 2 of the quarter:'''<br />
**If you did not complete your approval checklist by the deadline, late policy exception prompt will still be required. In addition, a $100 late fee will be charged through Registration and Records. In addition to that, '''a separate petition to Registration and Records will be required.'''<br />
**The Petition for Registration Policy Exception: [https://www.evergreen.edu/sites/default/files/2023-07/Petition%20for%20Policy%20Exception%20and%20Registration%20Form.pdf https://www.evergreen.edu/sites/default/files/2023-07/Petition%20for%20Policy%20Exception%20and%20Registration%20Form.pdf.]<br />
***The petition can also be found through the "Commonly Used Forms" tab in the Registration and Records page in the Evergreen website: [https://www.evergreen.edu/registration https://www.evergreen.edu/registration.]<br />
**For ILC/INT contracts, the first page must be filled out, and the second page regarding support statements from the student and the faculty sponsor must be completed as well '''(the third page is not required for contracts)'''. The first page is fillable through a PDF viewer application, but the second page is not. To fully submit the petition, there are two options:<br />
***Attach a completed first page of the petition to an email to registration@evergreen.edu, and then write your student support statement as part of that email. The faculty member can submit their support statement through an email to registration@evergreen.edu as well. <br />
***Write out your student support statement by hand, and ask your faculty to write it out by hand as well. Either email this to registration@evergreen.edu or turn it in to the Registration and Records office at Evans 1101.<br />
**The committee reviewing these petitions meet '''once a week during the quarter'''. <br />
***<u>The committee will not be able to review your petition until your contract has all approvals, '''including your final approval.'''</u> Once they review your petition and agree to approve it, they will be able to register you contract.<br />
**If you are having any issues with your petition, or if you submitted it and haven't heard back, please reach out to registration@evergreen.edu for support.<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Register_Your_Contract_After_Deadline&diff=47664Register Your Contract After Deadline2025-12-02T18:02:27Z<p>Wvjf1139: </p>
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If you do not meet the ILC/INT deadline for the quarter you wish to register a contract for, it is still possible to register a contract, though extra steps will be required.<br />
</div><br />
<br />
===When is a Contract Counted as "Late"?===<br />
An <u>out-of-program</u> contract is counted as late when '''it is missing any of the approvals listed in your approval checklist,''' '''including the dean's/director's approval, by the posted deadline.''' If you receive all of your approvals in your checklist and just need to give your final approval as a student, it will not be counted as late if you give your final approval after the posted deadline. <br />
<br />
However, if you have not received all approvals and given final approval for your contract by the time the quarter starts, you have until the Friday of week 2 of the quarter to complete this process before an additional petition process through Registration and Records is required.<br />
<br />
'''Deadlines do not apply to <u>in-program</u> contracts'''. Nevertheless, it is recommended that in-program contracts are confirmed by the end of week 1 at the latest to ensure timely completion of contract work.<br />
<br />
===Deadlines===<br />
* '''Fall Quarter Contracts:''' Friday before Fall Quarter starts<br />
* '''Winter Quarter Contracts:''' Friday of Week 10 of Fall Quarter<br />
* '''Spring Quarter Contracts:''' Friday of Week 10 of Winter Quarter<br />
* '''Summer Quarter Contracts:''' Friday of Week 10 of Spring Quarter<br />
* Deadlines for the current academic year can be found here: https://www.evergreen.edu/academics/experiential-learning/individual-study<br />
<br />
===Registering your Contract After Deadline===<br />
The amount of extra work on your part to register a contract late depends on how much time has passed since the deadline.<br />
*'''After the posted deadline:''' <br />
**A prompt in a new section titled "Addressing Policy Concerns" will show up in your ILC portal below the "Define Your Contract" section.<br />
**[[File:ILC Portal Address Policy Conflicts.png|centre|alt=A section titled "Address Policy Conflicts" prompting the student to submit a petition for exception from the Late Contract Policy|thumb|If you have not completed your approval checklist by the posted deadline, this new section titled "Address Policy Conflicts" will show up.]]<br />
**Click on "Request an Exception" to submit a petition. A page with the policy and criteria for providing an exception will appear.<br />
**[[File:ILC Late Individual Study Petition Page.png|centre|alt=A description of the late individual study policy and the criteria for providing an exception.|thumb|The Late Individual Study Petition page will first describe the policy and criteria for providing an exception. The text box for your input will be below it.]]<br />
**Scroll down and answer the prompt by providing a '''brief''' explanation as to why you are receiving your approvals for your contract late. Click on "Submit Exception Petition" once you have provided your explanation.<br />
**[[File:ILC Late Individual Study Policy Petition Prompt.png|centre|alt=The text box in which students can submit their petition for exception to the Late Individual Study Policy, including the button titled "Submit Exception Petition".|thumb|Write your '''brief''' petition in the text box and click on "Submit Exception Petition" once you are ready.]]<br />
**Responding to this prompt will make it possible for the dean of experiential learning or the director of your graduate program to see your contract and approve it. Once you have received all approvals from your checklist and give final approval, registration and records will be able to complete your registration.<br />
*'''After Friday of week 1 of the quarter:'''<br />
**If you did not complete your approval checklist by the deadline, late policy exception prompt will still be required. In addition, a $50 late fee will be charged through Registration and Records. Like in the case of submitting a contract after the deadline, once you have received all approvals from your checklist and give final approval, registration and records will be able to complete your registration.<br />
*'''After Friday of week 2 of the quarter:'''<br />
**If you did not complete your approval checklist by the deadline, late policy exception prompt will still be required. In addition, a $100 late fee will be charged through Registration and Records. In addition to that, '''a separate petition to Registration and Records will be required.'''<br />
**The Petition for Registration Policy Exception: [https://www.evergreen.edu/sites/default/files/2023-07/Petition%20for%20Policy%20Exception%20and%20Registration%20Form.pdf https://www.evergreen.edu/sites/default/files/2023-07/Petition%20for%20Policy%20Exception%20and%20Registration%20Form.pdf.]<br />
***The petition can also be found through the "Commonly Used Forms" tab in the Registration and Records page in the Evergreen website: [https://www.evergreen.edu/registration https://www.evergreen.edu/registration.]<br />
**For ILC/INT contracts, the first page must be filled out, and the second page regarding support statements from the student and the faculty sponsor must be completed as well '''(the third page is not required for contracts)'''. The first page is fillable through a PDF viewer application, but the second page is not. To fully submit the petition, there are two options:<br />
***Attach a completed first page of the petition to an email to registration@evergreen.edu, and then write your student support statement as part of that email. The faculty member can submit their support statement through an email to registration@evergreen.edu as well. <br />
***Write out your student support statement by hand, and ask your faculty to write it out by hand as well. Either email this to registration@evergreen.edu or turn it in to the Registration and Records office at Evans 1101.<br />
**The committee reviewing these petitions meet '''once a week during the quarter'''. <br />
***<u>The committee will not be able to review your petition until your contract has all approvals, '''including your final approval.'''</u> Once they review your petition and agree to approve it, they will be able to register you contract.<br />
**If you are having any issues with your petition, or if you submitted it and haven't heard back, please reach out to registration@evergreen.edu for support.<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Register_Your_Contract_After_Deadline&diff=47663Register Your Contract After Deadline2025-12-02T18:01:56Z<p>Wvjf1139: Included three images describing the Late Individual Study Petition.</p>
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If you do not meet the ILC/INT deadline for the quarter you wish to register a contract for, it is still possible to register a contract, though extra steps will be required.<br />
</div><br />
<br />
===When is a Contract Counted as "Late"?===<br />
An <u>out-of-program</u> contract is counted as late when '''it is missing any of the approvals listed in your approval checklist,''' '''including the dean's/director's approval, by the posted deadline.''' If you receive all of your approvals in your checklist and just need to give your final approval as a student, it will not be counted as late if you give your final approval after the posted deadline. <br />
<br />
However, if you have not received all approvals and given final approval for your contract by the time the quarter starts, you have until the Friday of week 2 of the quarter to complete this process before an additional petition process through Registration and Records is required.<br />
<br />
'''Deadlines do not apply to <u>in-program</u> contracts'''. Nevertheless, it is recommended that in-program contracts are confirmed by the end of week 1 at the latest to ensure timely completion of contract work.<br />
<br />
===Deadlines===<br />
* '''Fall Quarter Contracts:''' Friday before Fall Quarter starts<br />
* '''Winter Quarter Contracts:''' Friday of Week 10 of Fall Quarter<br />
* '''Spring Quarter Contracts:''' Friday of Week 10 of Winter Quarter<br />
* '''Summer Quarter Contracts:''' Friday of Week 10 of Spring Quarter<br />
* Deadlines for the current academic year can be found here: https://www.evergreen.edu/academics/experiential-learning/individual-study<br />
<br />
===Registering your Contract After Deadline===<br />
The amount of extra work on your part to register a contract late depends on how much time has passed since the deadline.<br />
*'''After the posted deadline:''' <br />
**A prompt in a new section titled "Addressing Policy Concerns" will show up in your ILC portal below the "Define Your Contract" section.<br />
**[[File:ILC Portal Address Policy Conflicts.png|alt=A section titled "Address Policy Conflicts" prompting the student to submit a petition for exception from the Late Contract Policy|thumb|If you have not completed your approval checklist by the posted deadline, this new section titled "Address Policy Conflicts" will show up.]]<br />
**Click on "Request an Exception" to submit a petition. A page with the policy and criteria for providing an exception will appear.<br />
**[[File:ILC Late Individual Study Petition Page.png|alt=A description of the late individual study policy and the criteria for providing an exception.|thumb|The Late Individual Study Petition page will first describe the policy and criteria for providing an exception. The text box for your input will be below it.]]<br />
**Scroll down and answer the prompt by providing a '''brief''' explanation as to why you are receiving your approvals for your contract late. Click on "Submit Exception Petition" once you have provided your explanation.<br />
**[[File:ILC Late Individual Study Policy Petition Prompt.png|alt=The text box in which students can submit their petition for exception to the Late Individual Study Policy, including the button titled "Submit Exception Petition".|thumb|Write your '''brief''' petition in the text box and click on "Submit Exception Petition" once you are ready.]]<br />
**Responding to this prompt will make it possible for the dean of experiential learning or the director of your graduate program to see your contract and approve it. Once you have received all approvals from your checklist and give final approval, registration and records will be able to complete your registration.<br />
*'''After Friday of week 1 of the quarter:'''<br />
**If you did not complete your approval checklist by the deadline, late policy exception prompt will still be required. In addition, a $50 late fee will be charged through Registration and Records. Like in the case of submitting a contract after the deadline, once you have received all approvals from your checklist and give final approval, registration and records will be able to complete your registration.<br />
*'''After Friday of week 2 of the quarter:'''<br />
**If you did not complete your approval checklist by the deadline, late policy exception prompt will still be required. In addition, a $100 late fee will be charged through Registration and Records. In addition to that, '''a separate petition to Registration and Records will be required.'''<br />
**The Petition for Registration Policy Exception: [https://www.evergreen.edu/sites/default/files/2023-07/Petition%20for%20Policy%20Exception%20and%20Registration%20Form.pdf https://www.evergreen.edu/sites/default/files/2023-07/Petition%20for%20Policy%20Exception%20and%20Registration%20Form.pdf.]<br />
***The petition can also be found through the "Commonly Used Forms" tab in the Registration and Records page in the Evergreen website: [https://www.evergreen.edu/registration https://www.evergreen.edu/registration.]<br />
**For ILC/INT contracts, the first page must be filled out, and the second page regarding support statements from the student and the faculty sponsor must be completed as well '''(the third page is not required for contracts)'''. The first page is fillable through a PDF viewer application, but the second page is not. To fully submit the petition, there are two options:<br />
***Attach a completed first page of the petition to an email to registration@evergreen.edu, and then write your student support statement as part of that email. The faculty member can submit their support statement through an email to registration@evergreen.edu as well. <br />
***Write out your student support statement by hand, and ask your faculty to write it out by hand as well. Either email this to registration@evergreen.edu or turn it in to the Registration and Records office at Evans 1101.<br />
**The committee reviewing these petitions meet '''once a week during the quarter'''. <br />
***<u>The committee will not be able to review your petition until your contract has all approvals, '''including your final approval.'''</u> Once they review your petition and agree to approve it, they will be able to register you contract.<br />
**If you are having any issues with your petition, or if you submitted it and haven't heard back, please reach out to registration@evergreen.edu for support.<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=File:ILC_Late_Individual_Study_Policy_Petition_Prompt.png&diff=47662File:ILC Late Individual Study Policy Petition Prompt.png2025-12-02T17:53:46Z<p>Wvjf1139: </p>
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<div>== Licensing ==<br />
{{PD-self}}</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=File:ILC_Late_Individual_Study_Petition_Page.png&diff=47661File:ILC Late Individual Study Petition Page.png2025-12-02T17:53:21Z<p>Wvjf1139: </p>
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<div>== Licensing ==<br />
{{PD-self}}</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=File:ILC_Portal_Address_Policy_Conflicts.png&diff=47660File:ILC Portal Address Policy Conflicts.png2025-12-02T17:51:15Z<p>Wvjf1139: </p>
<hr />
<div>== Licensing ==<br />
{{PD-self}}</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Accept_Conditions&diff=47659Accept Conditions2025-12-02T17:50:23Z<p>Wvjf1139: Added important notice in the top of page.</p>
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Your contract may have conditions added to it by any applicable approvers, including your sponsor. You must accept these conditions before you can register your contract.<br />
</div>'''Note: Many students miss this last step! Even if you receive all approvals by the deadline, if you do not give your final approval, your contract won't be registered!'''<br />
<br />
===Accepting Conditions===<br />
*Once all approvers have approved your contract you can move to the Accept Conditions Stage.<br />
*Look for the "Accept Conditions" button at the bottom of the ILC portal[[File:ILC Accept Conditions Button.png|centre|alt="Accept Conditions" button at the bottom of the ILC portal|thumb|"Accept Conditions" button at the bottom of the ILC portal|600x600px]]<br />
*Confirm again via the pop up window[[File:ILC Accept Conditions Pop-Up Window.png|centre|alt=Pop-Up Window that appears when you click on the "Accept Conditions" button|thumb|Pop-Up Window that appears when you click on the "Accept Conditions" button|600x600px]]<br />
*If you are registering an '''out-of-program''' contract, the Registration and Records office will register your contract after accepting terms and conditions. You contract will show its status as "Registering" until the office is able to complete your registration.<br />
*If you are registering an '''in-program''' contract, this contract will not add any credits to your class load and instead will show its status as "Confirmed".<br />
*If you are registering your contract past the posted deadline, check to see what you need to do to [[Register Your Contract|register your contract late]].<!-- end col-md-8 --><br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Register_Your_Contract_After_Deadline&diff=47658Register Your Contract After Deadline2025-12-02T17:45:39Z<p>Wvjf1139: </p>
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<div class="container-fluid"><br />
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If you do not meet the ILC/INT deadline for the quarter you wish to register a contract for, it is still possible to register a contract, though extra steps will be required.<br />
</div><br />
<br />
===When is a Contract Counted as "Late"?===<br />
An <u>out-of-program</u> contract is counted as late when '''it is missing any of the approvals listed in your approval checklist,''' '''including the dean's/director's approval, by the posted deadline.''' If you receive all of your approvals in your checklist and just need to give your final approval as a student, it will not be counted as late if you give your final approval after the posted deadline. <br />
<br />
However, if you have not received all approvals and given final approval for your contract by the time the quarter starts, you have until the Friday of week 2 of the quarter to complete this process before an additional petition process through Registration and Records is required.<br />
<br />
'''Deadlines do not apply to <u>in-program</u> contracts'''. Nevertheless, it is recommended that in-program contracts are confirmed by the end of week 1 at the latest to ensure timely completion of contract work.<br />
<br />
===Deadlines===<br />
* '''Fall Quarter Contracts:''' Friday before Fall Quarter starts<br />
* '''Winter Quarter Contracts:''' Friday of Week 10 of Fall Quarter<br />
* '''Spring Quarter Contracts:''' Friday of Week 10 of Winter Quarter<br />
* '''Summer Quarter Contracts:''' Friday of Week 10 of Spring Quarter<br />
* Deadlines for the current academic year can be found here: https://www.evergreen.edu/academics/experiential-learning/individual-study<br />
<br />
===Registering your Contract After Deadline===<br />
The amount of extra work on your part to register a contract late depends on how much time has passed since the deadline.<br />
*'''After the posted deadline:''' <br />
**A prompt in a new section titled "Addressing Policy Concerns" will show up in your ILC portal below the "Define Your Contract" section.<br />
**<br />
**Answer the prompt by providing a '''brief''' explanation as to why you are receiving your approvals for your contract late.<br />
**<br />
**Click on "Submit Exception Petition" once you have provided your explanation.<br />
**a<br />
**Responding to this prompt will make it possible for the dean of experiential learning or the director of your graduate program to see your contract and approve it. Once you have received all approvals from your checklist and give final approval, registration and records will be able to complete your registration.<br />
*'''After Friday of week 1 of the quarter:'''<br />
**If you did not complete your approval checklist by the deadline, late policy exception prompt will still be required. In addition, a $50 late fee will be charged through Registration and Records. Like in the case of submitting a contract after the deadline, once you have received all approvals from your checklist and give final approval, registration and records will be able to complete your registration.<br />
*'''After Friday of week 2 of the quarter:'''<br />
**If you did not complete your approval checklist by the deadline, late policy exception prompt will still be required. In addition, a $100 late fee will be charged through Registration and Records. In addition to that, '''a separate petition to Registration and Records will be required.'''<br />
**The Petition for Registration Policy Exception: [https://www.evergreen.edu/sites/default/files/2023-07/Petition%20for%20Policy%20Exception%20and%20Registration%20Form.pdf https://www.evergreen.edu/sites/default/files/2023-07/Petition%20for%20Policy%20Exception%20and%20Registration%20Form.pdf.]<br />
***The petition can also be found through the "Commonly Used Forms" tab in the Registration and Records page in the Evergreen website: [https://www.evergreen.edu/registration https://www.evergreen.edu/registration.]<br />
**For ILC/INT contracts, the first page must be filled out, and the second page regarding support statements from the student and the faculty sponsor must be completed as well '''(the third page is not required for contracts)'''. The first page is fillable through a PDF viewer application, but the second page is not. To fully submit the petition, there are two options:<br />
***Attach a completed first page of the petition to an email to registration@evergreen.edu, and then write your student support statement as part of that email. The faculty member can submit their support statement through an email to registration@evergreen.edu as well. <br />
***Write out your student support statement by hand, and ask your faculty to write it out by hand as well. Either email this to registration@evergreen.edu or turn it in to the Registration and Records office at Evans 1101.<br />
**The committee reviewing these petitions meet '''once a week during the quarter'''. <br />
***<u>The committee will not be able to review your petition until your contract has all approvals, '''including your final approval.'''</u> Once they review your petition and agree to approve it, they will be able to register you contract.<br />
**If you are having any issues with your petition, or if you submitted it and haven't heard back, please reach out to registration@evergreen.edu for support.<br />
<br />
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<br />
[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Accept_Conditions&diff=47657Accept Conditions2025-12-02T17:35:00Z<p>Wvjf1139: Added hyperlink to page about registering your contract after the deadline.</p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Your contract may have conditions added to it by any applicable approvers, including your sponsor. You must accept these conditions before you can register your contract.<br />
</div><br />
<br />
===Accepting Conditions===<br />
*Once all approvers have approved your contract you can move to the Accept Conditions Stage.<br />
*Look for the "Accept Conditions" button at the bottom of the ILC portal[[File:ILC Accept Conditions Button.png|centre|alt="Accept Conditions" button at the bottom of the ILC portal|thumb|"Accept Conditions" button at the bottom of the ILC portal|600x600px]]<br />
*Confirm again via the pop up window[[File:ILC Accept Conditions Pop-Up Window.png|centre|alt=Pop-Up Window that appears when you click on the "Accept Conditions" button|thumb|Pop-Up Window that appears when you click on the "Accept Conditions" button|600x600px]]<br />
*If you are registering an '''out-of-program''' contract, the Registration and Records office will register your contract after accepting terms and conditions.<br />
*If you are registering an '''in-program''' contract, this contract will not add any credits to your class load and instead will show up as "Confirmed".<br />
*If you are registering your contract past the posted deadline, check to see what you need to do to [[Register Your Contract|register your contract late]].<!-- end col-md-8 --><br />
</div><br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Accept_Conditions&diff=47656Accept Conditions2025-12-02T17:34:15Z<p>Wvjf1139: </p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Your contract may have conditions added to it by any applicable approvers, including your sponsor. You must accept these conditions before you can register your contract.<br />
</div><br />
<br />
===Accepting Conditions===<br />
*Once all approvers have approved your contract you can move to the Accept Conditions Stage.<br />
*Look for the "Accept Conditions" button at the bottom of the ILC portal[[File:ILC Accept Conditions Button.png|centre|alt="Accept Conditions" button at the bottom of the ILC portal|thumb|"Accept Conditions" button at the bottom of the ILC portal|600x600px]]<br />
*Confirm again via the pop up window[[File:ILC Accept Conditions Pop-Up Window.png|centre|alt=Pop-Up Window that appears when you click on the "Accept Conditions" button|thumb|Pop-Up Window that appears when you click on the "Accept Conditions" button|600x600px]]<br />
*If you are registering an '''out-of-program''' contract, the Registration and Records office will register your contract after accepting terms and conditions.<br />
*If you are registering an '''in-program''' contract, this contract will not add any credits to your class load and instead will show up as "Confirmed".<br />
*If you are registering your contract past the posted deadline, check to see what you need to do to register your contract late.<!-- end col-md-8 --><br />
</div><br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Register_Your_Contract_After_Deadline&diff=47655Register Your Contract After Deadline2025-12-02T17:32:08Z<p>Wvjf1139: Changed the purpose of the page to talk about what happens if contracts don't meet the deadline.</p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
If you do not meet the ILC/INT deadline for the quarter you wish to register a contract for, it is still possible to register a contract, though extra steps will be required.<br />
</div><br />
<br />
===When is a Contract Counted as "Late"?===<br />
An <u>out-of-program</u> contract is counted as late when '''it is missing any of the approvals listed in your approval checklist,''' '''including the dean's/director's approval, by the posted deadline.''' If you receive all of your approvals in your checklist and just need to give your final approval as a student, it will not be counted as late if you give your final approval after the posted deadline. <br />
<br />
However, if you have not received all approvals and given final approval for your contract by the time the quarter starts, you have until the Friday of week 2 of the quarter to complete it before an additional petition process through Registration and Records is required.<br />
<br />
'''Deadlines do not apply to <u>in-program</u> contracts'''. Nevertheless, it is recommended that in-program contracts are confirmed by the end of week 1 at the latest to ensure timely completion of contract work.<br />
<br />
===Deadlines===<br />
* '''Fall Quarter Contracts:''' Friday before Fall Quarter starts<br />
* '''Winter Quarter Contracts:''' Friday of Week 10 of Fall Quarter<br />
* '''Spring Quarter Contracts:''' Friday of Week 10 of Winter Quarter<br />
* '''Summer Quarter Contracts:''' Friday of Week 10 of Spring Quarter<br />
* Deadlines for the current academic year can be found here: https://www.evergreen.edu/academics/experiential-learning/individual-study<br />
<br />
===Registering your Contract After Deadline===<br />
The amount of extra work on your part to register a contract late depends on how much time has passed since the deadline.<br />
*'''After the posted deadline:''' <br />
**A prompt in a new section titled "Addressing Policy Concerns" will show up in your ILC portal below the "Define Your Contract" section.<br />
**<br />
**Answer the prompt by providing a '''brief''' explanation as to why you are receiving your approvals for your contract late.<br />
**<br />
**Click on "Submit Exception Petition" once you have provided your explanation.<br />
**<br />
*'''After Friday of week 1 of the quarter:'''<br />
**If you did not complete your approval checklist by the deadline, late policy exception prompt will still be required. In addition, a $50 late fee will be charged through Registration and Records. If you would like to have this fee waived, reach out to registration@evergreen.edu for support.<br />
*'''After Friday of week 2 of the quarter:'''<br />
**If you did not complete your approval checklist by the deadline, late policy exception prompt will still be required. In addition, a $100 late fee will be charged through Registration and Records. In addition to that, '''a separate petition to Registration and Records will be required.'''<br />
**The Petition for Registration Policy Exception: [https://www.evergreen.edu/sites/default/files/2023-07/Petition%20for%20Policy%20Exception%20and%20Registration%20Form.pdf https://www.evergreen.edu/sites/default/files/2023-07/Petition%20for%20Policy%20Exception%20and%20Registration%20Form.pdf.]<br />
***The petition can also be found through the "Commonly Used Forms" tab in the Registration and Records page in the Evergreen website: [https://www.evergreen.edu/registration https://www.evergreen.edu/registration.]<br />
**For ILC/INT contracts, the first page must be filled out, and the second page regarding support statements from the student and the faculty sponsor must be completed as well '''(the third page is not required for contracts)'''. The first page is fillable through a PDF viewer application, but the second page is not. To fully submit the petition, there are two options:<br />
***Attach a completed first page of the petition to an email to registration@evergreen.edu, and then write your student support statement as part of that email. The faculty member can submit their support statement through an email to registration@evergreen.edu as well. <br />
***Write out your student support statement by hand, and ask your faculty to write it out by hand as well. Either email this to registration@evergreen.edu or turn it in to the Registration and Records office at Evans 1101.<br />
**The committee reviewing these petitions meet '''once a week during the quarter'''. If you are having any issues with your petition, or if you submitted it and haven't heard back, please reach out to registration@evergreen.edu for support.<br />
<br />
<br />
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<br />
[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Accept_Conditions&diff=47654Accept Conditions2025-12-02T00:31:38Z<p>Wvjf1139: Clarified language about registration of contracts</p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Your contract may have conditions added to it by any applicable approvers, including your sponsor. You must accept these conditions before you can register your contract.<br />
</div><br />
<br />
===Accepting Conditions===<br />
*Once all approvers have approved your contract you can move to the Accept Conditions Stage.<br />
*Look for the "Accept Conditions" button at the bottom of the ILC portal[[File:ILC Accept Conditions Button.png|centre|alt="Accept Conditions" button at the bottom of the ILC portal|thumb|"Accept Conditions" button at the bottom of the ILC portal|600x600px]]<br />
*Confirm again via the pop up window[[File:ILC Accept Conditions Pop-Up Window.png|centre|alt=Pop-Up Window that appears when you click on the "Accept Conditions" button|thumb|Pop-Up Window that appears when you click on the "Accept Conditions" button|600x600px]]<br />
*If you are registering an '''out-of-program''' contract, the Registration and Records office will register your contract after accepting terms and conditions.<br />
*If you are registering an '''in-program''' contract, this contract will not add any credits to your class load and instead will show up as "Confirmed".<br />
<br />
<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Accept_Conditions&diff=47653Accept Conditions2025-12-02T00:26:20Z<p>Wvjf1139: </p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Your contract may have conditions added to it by any applicable approvers, including your sponsor. You must accept these conditions before you can register your contract.<br />
</div><br />
<br />
===Accepting Conditions===<br />
*Once all approvers have approved your contract you can move to the Accept Conditions Stage.<br />
*Look for the "Accept Conditions" button at the bottom of the ILC portal[[File:ILC Accept Conditions Button.png|centre|alt="Accept Conditions" button at the bottom of the ILC portal|thumb|"Accept Conditions" button at the bottom of the ILC portal|600x600px]]<br />
*Confirm again via the pop up window[[File:ILC Accept Conditions Pop-Up Window.png|centre|alt=Pop-Up Window that appears when you click on the "Accept Conditions" button|thumb|Pop-Up Window that appears when you click on the "Accept Conditions" button|600x600px]]<br />
*You are now ready to start the final stage, Register Your Contract, if you are completing an '''out-of-program''' contract<br />
*This is the final step if you are completing an '''in-program''' contract<br />
<br />
<br />
<!-- end col-md-8 --><br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Accept_Conditions&diff=47652Accept Conditions2025-12-02T00:25:24Z<p>Wvjf1139: </p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Your contract may have conditions added to it by any applicable approvers, including your sponsor. You must accept these conditions before you can register your contract.<br />
</div><br />
<br />
===Accepting Conditions===<br />
*Once all approvers have approved your contract you can move to the Accept Conditions Stage.<br />
*Look for the "Accept Conditions" button at the bottom of the ILC portal[[File:ILC Accept Conditions Button.png|centre|alt="Accept Conditions" button at the bottom of the ILC portal|thumb|"Accept Conditions" button at the bottom of the ILC portal|600x600px]]<br />
*Confirm again via the pop up window<br />
*[[File:ILC Accept Conditions Pop-Up Window.png|centre|alt=Pop-Up Window that appears when you click on the "Accept Conditions" button|thumb|Pop-Up Window that appears when you click on the "Accept Conditions" button]]<br />
*You are now ready to start the final stage, Register Your Contract, if you are completing an '''out-of-program''' contract<br />
*This is the final step if you are completing an '''in-program''' contract<br />
<br />
<br />
<!-- end col-md-8 --><br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Accept_Conditions&diff=47651Accept Conditions2025-12-02T00:25:13Z<p>Wvjf1139: Added pop-up window that shows up after clicking on "Accept Conditions" button</p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Your contract may have conditions added to it by any applicable approvers, including your sponsor. You must accept these conditions before you can register your contract.<br />
</div><br />
<br />
===Accepting Conditions===<br />
*Once all approvers have approved your contract you can move to the Accept Conditions Stage.<br />
*Look for the "Accept Conditions" button at the bottom of the ILC portal[[File:ILC Accept Conditions Button.png|centre|alt="Accept Conditions" button at the bottom of the ILC portal|thumb|"Accept Conditions" button at the bottom of the ILC portal|600x600px]]<br />
*Confirm again via the pop up window<br />
*[[File:ILC Accept Conditions Pop-Up Window.png|alt=Pop-Up Window that appears when you click on the "Accept Conditions" button|thumb|Pop-Up Window that appears when you click on the "Accept Conditions" button]]<br />
*You are now ready to start the final stage, Register Your Contract, if you are completing an '''out-of-program''' contract<br />
*This is the final step if you are completing an '''in-program''' contract<br />
<br />
<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=File:ILC_Accept_Conditions_Pop-Up_Window.png&diff=47650File:ILC Accept Conditions Pop-Up Window.png2025-12-02T00:23:46Z<p>Wvjf1139: </p>
<hr />
<div>== Licensing ==<br />
{{self|Cc-zero}}</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Accept_Conditions&diff=47649Accept Conditions2025-12-02T00:23:35Z<p>Wvjf1139: </p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Your contract may have conditions added to it by any applicable approvers, including your sponsor. You must accept these conditions before you can register your contract.<br />
</div><br />
<br />
===Accepting Conditions===<br />
*Once all approvers have approved your contract you can move to the Accept Conditions Stage.<br />
*Look for the "Accept Conditions" button at the bottom of the ILC portal[[File:ILC Accept Conditions Button.png|centre|alt="Accept Conditions" button at the bottom of the ILC portal|thumb|"Accept Conditions" button at the bottom of the ILC portal|600x600px]]<br />
*Confirm again via the pop up window<br />
*<br />
*You are now ready to start the final stage, Register Your Contract, if you are completing an '''out-of-program''' contract<br />
*This is the final step if you are completing an '''in-program''' contract<br />
<br />
<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Accept_Conditions&diff=47648Accept Conditions2025-12-02T00:22:08Z<p>Wvjf1139: </p>
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<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Your contract may have conditions added to it by any applicable approvers, including your sponsor. You must accept these conditions before you can register your contract.<br />
</div><br />
<br />
===Accepting Conditions===<br />
*Once all approvers have approved your contract you can move to the Accept Conditions Stage.<br />
*Look for the "Accept Conditions" button at the bottom of the ILC portal<br />
*[[File:ILC Accept Conditions Button.png|centre|alt="Accept Conditions" button at the bottom of the ILC portal|thumb|"Accept Conditions" button at the bottom of the ILC portal]]<br />
*Confirm again via the pop up window<br />
*<br />
*You are now ready to start the final stage, Register Your Contract, if you are completing an '''out-of-program''' contract<br />
*This is the final step if you are completing an '''in-program''' contract<br />
<br />
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__NOTOC__<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Accept_Conditions&diff=47647Accept Conditions2025-12-02T00:21:54Z<p>Wvjf1139: Added "Accept Conditions" button.</p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Your contract may have conditions added to it by any applicable approvers, including your sponsor. You must accept these conditions before you can register your contract.<br />
</div><br />
<br />
===Accepting Conditions===<br />
*Once all approvers have approved your contract you can move to the Accept Conditions Stage.<br />
*Look for the "Accept Conditions" button at the bottom of the ILC portal<br />
*[[File:ILC Accept Conditions Button.png|alt="Accept Conditions" button at the bottom of the ILC portal|thumb|"Accept Conditions" button at the bottom of the ILC portal]]<br />
*Confirm again via the pop up window<br />
*<br />
*You are now ready to start the final stage, Register Your Contract, if you are completing an '''out-of-program''' contract<br />
*This is the final step if you are completing an '''in-program''' contract<br />
<br />
<br />
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{{IndStudyStuSidebar}}<br />
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__NOTOC__<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=File:ILC_Accept_Conditions_Button.png&diff=47646File:ILC Accept Conditions Button.png2025-12-02T00:14:58Z<p>Wvjf1139: </p>
<hr />
<div>== Licensing ==<br />
{{PD-self}}</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Student:_Obtain_Approvals&diff=47645Student: Obtain Approvals2025-12-02T00:10:54Z<p>Wvjf1139: </p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Obtain approvals from your sponsor, sub contractor (if applicable), field supervisor (if applicable) and others.<br />
</div><br />
<br />
===How to Obtain Approval and from Whom===<br />
*Once you have received feedback from your faculty sponsor, you should see a button labeled "It's Ready for Approval!" button show up in the Collect Feedback section of the ILC Portal. Click on the “It’s Ready for Approval!” button to start collecting approvals.<br />
[[File:ILC Portal Collect Feedback Ready for Approval Button.png|centre|alt=A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|thumb|A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|417x417px]]<br />
<br />
*Each required approver will have instructions located to the right<br />
<br />
*The reason your list of approvers may be shorter or longer than the screenshots below is based on the answers you provided when defining your contract<br />
[[File:ILC Portal Basic ILC Approvals.png|centre|alt=Screenshot of default ILC Approvals with instructions listed to the right of each approval.|thumb|Screenshot of default ILC Approvals with instructions listed to the right of each approval.|418x418px]]<br />
<br />
[[File:ILC Portal Basic Internship Contract Approvals.png|centre|alt=Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|thumb|Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|446x446px]]<br />
<br />
*If you would like to remove an approver (for example, determine that you don't need support from Academic Computing) you must unlock your contract and change your answers to the"Terms and Conditions" section located in the "Defining your Contract" stage<br />
[[File:ILC Portal Unlock Contract Button.png|centre|alt=Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|thumb|Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|436x436px]]<br />
<br />
===How to Obtain Feedback and Signatures from Field Supervisors and Subcontractors===<br />
* Since field supervisors and subcontractors who are new to working with Evergreen contracts are not able to make an account through interns.evergreen.edu to approve contracts online, students must provide them with a PDF copy of their contract for a digital or physical signature.<br />
* In the Collect Feedback section of the ILC portal, you will see a button labeled "View" that will lead to a summary version of the contract.[[File:ILC Portal Collect Feedback Section View Button.png|centre|alt=Collect Feedback section in the ILC Portal with "View" button highlighted|thumb|'''Collect Feedback''' section in the ILC Portal with "View" button highlighted|600x600px]][[File:Sample ILC Summary View.png|centre|alt=Sample ILC Summary view after "View" button is selected|thumb|Sample ILC Summary view after "View" button is selected|600x600px]]<br />
* Scroll to the bottom of your contract and press the "Print PDF" button.[[File:Sample ILC Print PDF Button.png|centre|alt=Bottom of ILC Summary View with "Print PDF" button highlighted.|thumb|After scrolling to the bottom of the ILC Summary View, you will see a "Print PDF" button that will take you to a downloadable PDF of your contract.|600x600px]]<br />
* A PDF of your entire contract along with signature lines will be created. Download this document and email it to your field supervisor(s) and/or subcontractor(s).<br />
* From here, you may receive your signature(s) physically or digitally.<br />
* Send your signed contract to IndividualStudies@evergreen.edu or the Deans Area front desk in Evans Hall 2002.<br />
<br />
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</div><br />
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{{IndStudyStuSidebar}}<br />
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__NOTOC__<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Student:_Obtain_Approvals&diff=47644Student: Obtain Approvals2025-12-02T00:10:03Z<p>Wvjf1139: </p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Obtain approvals from your sponsor, sub contractor (if applicable), field supervisor (if applicable) and others.<br />
</div><br />
<br />
===How to Obtain Approval and from Whom===<br />
*Once you have received feedback from your faculty sponsor, you should see a button labeled "It's Ready for Approval!" button show up in the Collect Feedback section of the ILC Portal. Click on the “It’s Ready for Approval!” button to start collecting approvals.<br />
[[File:ILC Portal Collect Feedback Ready for Approval Button.png|centre|alt=A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|thumb|A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|417x417px]]<br />
<br />
*Each required approver will have instructions located to the right<br />
<br />
*The reason your list of approvers may be shorter or longer than the screenshots below is based on the answers you provided when defining your contract<br />
[[File:ILC Portal Basic ILC Approvals.png|centre|alt=Screenshot of default ILC Approvals with instructions listed to the right of each approval.|thumb|Screenshot of default ILC Approvals with instructions listed to the right of each approval.|418x418px]]<br />
<br />
[[File:ILC Portal Basic Internship Contract Approvals.png|centre|alt=Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|thumb|Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|446x446px]]<br />
<br />
*If you would like to remove an approver (for example, determine that you don't need support from Academic Computing) you must unlock your contract and change your answers to the"Terms and Conditions" section located in the "Defining your Contract" stage<br />
[[File:ILC Portal Unlock Contract Button.png|centre|alt=Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|thumb|Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|436x436px]]<br />
<br />
===How to Obtain Feedback and Signatures from Field Supervisors and Subcontractors===<br />
* Since field supervisors and subcontractors who are new to working with Evergreen contracts are not able to make an account through interns.evergreen.edu to approve contracts online, students must provide them with a PDF copy of their contract for a digital or physical signature.<br />
* In the Collect Feedback section of the ILC portal, you will see a button labeled "View" that will lead to a summary version of the contract.[[File:ILC Portal Collect Feedback Section View Button.png|centre|alt=Collect Feedback section in the ILC Portal with "View" button highlighted|thumb|'''Collect Feedback''' section in the ILC Portal with "View" button highlighted|600x600px]][[File:Sample ILC Summary View.png|centre|alt=Sample ILC Summary view after "View" button is selected|thumb|Sample ILC Summary view after "View" button is selected|600x600px]]<br />
* Scroll to the bottom of your contract and press the "Print PDF" button.[[File:Sample ILC Print PDF Button.png|centre|alt=Bottom of ILC Summary View with "Print PDF" button highlighted.|thumb|After scrolling to the bottom of the ILC Summary View, you will see a "Print PDF" button that will take you to a downloadable PDF of your contract.|600x600px]]<br />
* A PDF of your entire contract along with signature lines will be created. Save this.<br />
* From here, you may receive your signature(s) physically or digitally.<br />
* Send your signed contract to IndividualStudies@evergreen.edu or the Deans Area front desk in Evans Hall 2002.<br />
<br />
<!-- end col-md-8 --><br />
</div><br />
<div class="col-md-1"></div><br />
<div class="col-md-3 sidebar"><br />
{{IndStudyStuSidebar}}<br />
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__NOTOC__<br />
__NOEDITSECTION__<br />
[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Student:_Obtain_Approvals&diff=47643Student: Obtain Approvals2025-12-02T00:09:48Z<p>Wvjf1139: </p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Obtain approvals from your sponsor, sub contractor (if applicable), field supervisor (if applicable) and others.<br />
</div><br />
<br />
===How to Obtain Approval and from Whom===<br />
*Once you have received feedback from your faculty sponsor, you should see a button labeled "It's Ready for Approval!" button show up in the Collect Feedback section of the ILC Portal. Click on the “It’s Ready for Approval!” button to start collecting approvals.<br />
[[File:ILC Portal Collect Feedback Ready for Approval Button.png|centre|alt=A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|thumb|A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|417x417px]]<br />
<br />
*Each required approver will have instructions located to the right<br />
<br />
*The reason your list of approvers may be shorter or longer than the screenshots below is based on the answers you provided when defining your contract<br />
[[File:ILC Portal Basic ILC Approvals.png|centre|alt=Screenshot of default ILC Approvals with instructions listed to the right of each approval.|thumb|Screenshot of default ILC Approvals with instructions listed to the right of each approval.|418x418px]]<br />
<br />
[[File:ILC Portal Basic Internship Contract Approvals.png|centre|alt=Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|thumb|Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|446x446px]]<br />
<br />
*If you would like to remove an approver (for example, determine that you don't need support from Academic Computing) you must unlock your contract and change your answers to the"Terms and Conditions" section located in the "Defining your Contract" stage<br />
[[File:ILC Portal Unlock Contract Button.png|centre|alt=Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|thumb|Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|436x436px]]<br />
<br />
===How to Obtain Feedback and Signatures from Field Supervisors and Subcontractors===<br />
* Since field supervisors and subcontractors who are new to working with Evergreen contracts are not able to make an account through interns.evergreen.edu to approve contracts online, students must provide them with a PDF copy of their contract for a digital or physical signature.<br />
* In the Collect Feedback section of the ILC portal, you will see a button labeled "View" that will lead to a summary version of the contract.[[File:ILC Portal Collect Feedback Section View Button.png|centre|alt=Collect Feedback section in the ILC Portal with "View" button highlighted|thumb|'''Collect Feedback''' section in the ILC Portal with "View" button highlighted|600x600px]][[File:Sample ILC Summary View.png|centre|alt=Sample ILC Summary view after "View" button is selected|thumb|Sample ILC Summary view after "View" button is selected|600x600px]]<br />
* Scroll to the bottom of your contract and press the "Print PDF" button.[[File:Sample ILC Print PDF Button.png|centre|alt=Bottom of ILC Summary View with "Print PDF" button highlighted.|thumb|After scrolling to the bottom of the ILC Summary View, you will see a "Print PDF" button that will take you to a downloadable PDF of your contract.]]<br />
* A PDF of your entire contract along with signature lines will be created. Save this.<br />
* From here, you may receive your signature(s) physically or digitally.<br />
* Send your signed contract to IndividualStudies@evergreen.edu or the Deans Area front desk in Evans Hall 2002.<br />
<br />
<!-- end col-md-8 --><br />
</div><br />
<div class="col-md-1"></div><br />
<div class="col-md-3 sidebar"><br />
{{IndStudyStuSidebar}}<br />
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__NOTOC__<br />
__NOEDITSECTION__<br />
[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Student:_Obtain_Approvals&diff=47642Student: Obtain Approvals2025-12-02T00:09:33Z<p>Wvjf1139: </p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Obtain approvals from your sponsor, sub contractor (if applicable), field supervisor (if applicable) and others.<br />
</div><br />
<br />
===How to Obtain Approval and from Whom===<br />
*Once you have received feedback from your faculty sponsor, you should see a button labeled "It's Ready for Approval!" button show up in the Collect Feedback section of the ILC Portal. Click on the “It’s Ready for Approval!” button to start collecting approvals.<br />
[[File:ILC Portal Collect Feedback Ready for Approval Button.png|centre|alt=A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|thumb|A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|417x417px]]<br />
<br />
*Each required approver will have instructions located to the right<br />
<br />
*The reason your list of approvers may be shorter or longer than the screenshots below is based on the answers you provided when defining your contract<br />
[[File:ILC Portal Basic ILC Approvals.png|centre|alt=Screenshot of default ILC Approvals with instructions listed to the right of each approval.|thumb|Screenshot of default ILC Approvals with instructions listed to the right of each approval.|418x418px]]<br />
<br />
[[File:ILC Portal Basic Internship Contract Approvals.png|centre|alt=Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|thumb|Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|446x446px]]<br />
<br />
*If you would like to remove an approver (for example, determine that you don't need support from Academic Computing) you must unlock your contract and change your answers to the"Terms and Conditions" section located in the "Defining your Contract" stage<br />
[[File:ILC Portal Unlock Contract Button.png|centre|alt=Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|thumb|Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|436x436px]]<br />
<br />
===How to Obtain Feedback and Signatures from Field Supervisors and Subcontractors===<br />
* Since field supervisors and subcontractors who are new to working with Evergreen contracts are not able to make an account through interns.evergreen.edu to approve contracts online, students must provide them with a PDF copy of their contract for a digital or physical signature.<br />
* In the Collect Feedback section of the ILC portal, you will see a button labeled "View" that will lead to a summary version of the contract.[[File:ILC Portal Collect Feedback Section View Button.png|centre|alt=Collect Feedback section in the ILC Portal with "View" button highlighted|thumb|'''Collect Feedback''' section in the ILC Portal with "View" button highlighted|600x600px]][[File:Sample ILC Summary View.png|centre|alt=Sample ILC Summary view after "View" button is selected|thumb|Sample ILC Summary view after "View" button is selected|600x600px]]<br />
* Scroll to the bottom of your contract and press the "Print PDF" button.<br />
*[[File:Sample ILC Print PDF Button.png|centre|alt=Bottom of ILC Summary View with "Print PDF" button highlighted.|thumb|After scrolling to the bottom of the ILC Summary View, you will see a "Print PDF" button that will take you to a downloadable PDF of your contract.]]<br />
* A PDF of your entire contract along with signature lines will be created. Save this.<br />
* From here, you may receive your signature(s) physically or digitally.<br />
* Send your signed contract to IndividualStudies@evergreen.edu or the Deans Area front desk in Evans Hall 2002.<br />
<br />
<!-- end col-md-8 --><br />
</div><br />
<div class="col-md-1"></div><br />
<div class="col-md-3 sidebar"><br />
{{IndStudyStuSidebar}}<br />
<br />
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</div><br />
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</div><br />
<!-- Generator=Template:TwoColumn --><br />
__NOTOC__<br />
__NOEDITSECTION__<br />
[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Student:_Obtain_Approvals&diff=47641Student: Obtain Approvals2025-12-02T00:09:20Z<p>Wvjf1139: Added "Print PDF" button view in ILC Portal.</p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Obtain approvals from your sponsor, sub contractor (if applicable), field supervisor (if applicable) and others.<br />
</div><br />
<br />
===How to Obtain Approval and from Whom===<br />
*Once you have received feedback from your faculty sponsor, you should see a button labeled "It's Ready for Approval!" button show up in the Collect Feedback section of the ILC Portal. Click on the “It’s Ready for Approval!” button to start collecting approvals.<br />
[[File:ILC Portal Collect Feedback Ready for Approval Button.png|centre|alt=A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|thumb|A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|417x417px]]<br />
<br />
*Each required approver will have instructions located to the right<br />
<br />
*The reason your list of approvers may be shorter or longer than the screenshots below is based on the answers you provided when defining your contract<br />
[[File:ILC Portal Basic ILC Approvals.png|centre|alt=Screenshot of default ILC Approvals with instructions listed to the right of each approval.|thumb|Screenshot of default ILC Approvals with instructions listed to the right of each approval.|418x418px]]<br />
<br />
[[File:ILC Portal Basic Internship Contract Approvals.png|centre|alt=Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|thumb|Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|446x446px]]<br />
<br />
*If you would like to remove an approver (for example, determine that you don't need support from Academic Computing) you must unlock your contract and change your answers to the"Terms and Conditions" section located in the "Defining your Contract" stage<br />
[[File:ILC Portal Unlock Contract Button.png|centre|alt=Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|thumb|Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|436x436px]]<br />
<br />
===How to Obtain Feedback and Signatures from Field Supervisors and Subcontractors===<br />
* Since field supervisors and subcontractors who are new to working with Evergreen contracts are not able to make an account through interns.evergreen.edu to approve contracts online, students must provide them with a PDF copy of their contract for a digital or physical signature.<br />
* In the Collect Feedback section of the ILC portal, you will see a button labeled "View" that will lead to a summary version of the contract.[[File:ILC Portal Collect Feedback Section View Button.png|centre|alt=Collect Feedback section in the ILC Portal with "View" button highlighted|thumb|'''Collect Feedback''' section in the ILC Portal with "View" button highlighted|600x600px]][[File:Sample ILC Summary View.png|centre|alt=Sample ILC Summary view after "View" button is selected|thumb|Sample ILC Summary view after "View" button is selected|600x600px]]<br />
* Scroll to the bottom of your contract and press the "Print PDF" button.<br />
*[[File:Sample ILC Print PDF Button.png|alt=Bottom of ILC Summary View with "Print PDF" button highlighted.|thumb|After scrolling to the bottom of the ILC Summary View, you will see a "Print PDF" button that will take you to a downloadable PDF of your contract.]]<br />
* A PDF of your entire contract along with signature lines will be created. Save this.<br />
* From here, you may receive your signature(s) physically or digitally.<br />
* Send your signed contract to IndividualStudies@evergreen.edu or the Deans Area front desk in Evans Hall 2002.<br />
<br />
<!-- end col-md-8 --><br />
</div><br />
<div class="col-md-1"></div><br />
<div class="col-md-3 sidebar"><br />
{{IndStudyStuSidebar}}<br />
<br />
<!-- end col-md-3--><br />
</div><br />
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</div><br />
<!-- end container--><br />
</div><br />
<!-- Generator=Template:TwoColumn --><br />
__NOTOC__<br />
__NOEDITSECTION__<br />
[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Student:_Obtain_Approvals&diff=47640Student: Obtain Approvals2025-12-02T00:07:22Z<p>Wvjf1139: </p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Obtain approvals from your sponsor, sub contractor (if applicable), field supervisor (if applicable) and others.<br />
</div><br />
<br />
===How to Obtain Approval and from Whom===<br />
*Once you have received feedback from your faculty sponsor, you should see a button labeled "It's Ready for Approval!" button show up in the Collect Feedback section of the ILC Portal. Click on the “It’s Ready for Approval!” button to start collecting approvals.<br />
[[File:ILC Portal Collect Feedback Ready for Approval Button.png|centre|alt=A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|thumb|A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|417x417px]]<br />
<br />
*Each required approver will have instructions located to the right<br />
<br />
*The reason your list of approvers may be shorter or longer than the screenshots below is based on the answers you provided when defining your contract<br />
[[File:ILC Portal Basic ILC Approvals.png|centre|alt=Screenshot of default ILC Approvals with instructions listed to the right of each approval.|thumb|Screenshot of default ILC Approvals with instructions listed to the right of each approval.|418x418px]]<br />
<br />
[[File:ILC Portal Basic Internship Contract Approvals.png|centre|alt=Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|thumb|Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|446x446px]]<br />
<br />
*If you would like to remove an approver (for example, determine that you don't need support from Academic Computing) you must unlock your contract and change your answers to the"Terms and Conditions" section located in the "Defining your Contract" stage<br />
[[File:ILC Portal Unlock Contract Button.png|centre|alt=Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|thumb|Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|436x436px]]<br />
<br />
===How to Obtain Feedback and Signatures from Field Supervisors and Subcontractors===<br />
* Since field supervisors and subcontractors who are new to working with Evergreen contracts are not able to make an account through interns.evergreen.edu to approve contracts online, students must provide them with a PDF copy of their contract for a digital or physical signature.<br />
* In the Collect Feedback section of the ILC portal, you will see a button labeled "View" that will lead to a summary version of the contract.[[File:ILC Portal Collect Feedback Section View Button.png|centre|alt=Collect Feedback section in the ILC Portal with "View" button highlighted|thumb|'''Collect Feedback''' section in the ILC Portal with "View" button highlighted|600x600px]][[File:Sample ILC Summary View.png|centre|alt=Sample ILC Summary view after "View" button is selected|thumb|Sample ILC Summary view after "View" button is selected|600x600px]]<br />
* Scroll to the bottom of your contract and press the "Print PDF" button.<br />
* A PDF of your entire contract along with signature lines will be created. Save this.<br />
* From here, you may receive your signature(s) physically or digitally.<br />
* Send your signed contract to IndividualStudies@evergreen.edu or the Deans Area front desk in Evans Hall 2002.<br />
<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Student:_Obtain_Approvals&diff=47639Student: Obtain Approvals2025-12-02T00:06:53Z<p>Wvjf1139: </p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Obtain approvals from your sponsor, sub contractor (if applicable), field supervisor (if applicable) and others.<br />
</div><br />
<br />
===How to Obtain Approval and from Whom===<br />
*Once you have received feedback from your faculty sponsor, you should see a button labeled "It's Ready for Approval!" button show up in the Collect Feedback section of the ILC Portal. Click on the “It’s Ready for Approval!” button to start collecting approvals.<br />
[[File:ILC Portal Collect Feedback Ready for Approval Button.png|centre|alt=A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|thumb|A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|417x417px]]<br />
<br />
*Each required approver will have instructions located to the right<br />
<br />
*The reason your list of approvers may be shorter or longer than the screenshots below is based on the answers you provided when defining your contract<br />
[[File:ILC Portal Basic ILC Approvals.png|centre|alt=Screenshot of default ILC Approvals with instructions listed to the right of each approval.|thumb|Screenshot of default ILC Approvals with instructions listed to the right of each approval.|418x418px]]<br />
<br />
[[File:ILC Portal Basic Internship Contract Approvals.png|centre|alt=Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|thumb|Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|446x446px]]<br />
<br />
*If you would like to remove an approver (for example, determine that you don't need support from Academic Computing) you must unlock your contract and change your answers to the"Terms and Conditions" section located in the "Defining your Contract" stage<br />
[[File:ILC Portal Unlock Contract Button.png|centre|alt=Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|thumb|Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|436x436px]]<br />
<br />
===How to Obtain Feedback and Signatures from Field Supervisors and Subcontractors===<br />
* Since field supervisors and subcontractors who are new to working with Evergreen contracts are not able to make an account through interns.evergreen.edu to approve contracts online, students must provide them with a PDF copy of their contract for a digital or physical signature.<br />
* In the Collect Feedback section of the ILC portal, you will see a button labeled "View" that will lead to a summary version of the contract.[[File:ILC Portal Collect Feedback Section View Button.png|centre|alt=Collect Feedback section in the ILC Portal with "View" button highlighted|thumb|'''Collect Feedback''' section in the ILC Portal with "View" button highlighted|600x600px]][[File:Sample ILC Summary View.png|centre|alt=Sample ILC Summary view after "View" button is selected|thumb|Sample ILC Summary view after "View" button is selected]]<br />
* Scroll to the bottom of your contract and press the "Print PDF" button.<br />
* A PDF of your entire contract along with signature lines will be created. Save this.<br />
* From here, you may receive your signature(s) physically or digitally.<br />
* Send your signed contract to IndividualStudies@evergreen.edu or the Deans Area front desk in Evans Hall 2002.<br />
<br />
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__NOTOC__<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Student:_Obtain_Approvals&diff=47638Student: Obtain Approvals2025-12-02T00:06:37Z<p>Wvjf1139: Inserted Summary View image.</p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Obtain approvals from your sponsor, sub contractor (if applicable), field supervisor (if applicable) and others.<br />
</div><br />
<br />
===How to Obtain Approval and from Whom===<br />
*Once you have received feedback from your faculty sponsor, you should see a button labeled "It's Ready for Approval!" button show up in the Collect Feedback section of the ILC Portal. Click on the “It’s Ready for Approval!” button to start collecting approvals.<br />
[[File:ILC Portal Collect Feedback Ready for Approval Button.png|centre|alt=A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|thumb|A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|417x417px]]<br />
<br />
*Each required approver will have instructions located to the right<br />
<br />
*The reason your list of approvers may be shorter or longer than the screenshots below is based on the answers you provided when defining your contract<br />
[[File:ILC Portal Basic ILC Approvals.png|centre|alt=Screenshot of default ILC Approvals with instructions listed to the right of each approval.|thumb|Screenshot of default ILC Approvals with instructions listed to the right of each approval.|418x418px]]<br />
<br />
[[File:ILC Portal Basic Internship Contract Approvals.png|centre|alt=Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|thumb|Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|446x446px]]<br />
<br />
*If you would like to remove an approver (for example, determine that you don't need support from Academic Computing) you must unlock your contract and change your answers to the"Terms and Conditions" section located in the "Defining your Contract" stage<br />
[[File:ILC Portal Unlock Contract Button.png|centre|alt=Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|thumb|Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|436x436px]]<br />
<br />
===How to Obtain Feedback and Signatures from Field Supervisors and Subcontractors===<br />
* Since field supervisors and subcontractors who are new to working with Evergreen contracts are not able to make an account through interns.evergreen.edu to approve contracts online, students must provide them with a PDF copy of their contract for a digital or physical signature.<br />
* In the Collect Feedback section of the ILC portal, you will see a button labeled "View" that will lead to a summary version of the contract.[[File:ILC Portal Collect Feedback Section View Button.png|centre|alt=Collect Feedback section in the ILC Portal with "View" button highlighted|thumb|'''Collect Feedback''' section in the ILC Portal with "View" button highlighted|600x600px]][[File:Sample ILC Summary View.png|alt=Sample ILC Summary view after "View" button is selected|thumb|Sample ILC Summary view after "View" button is selected]]<br />
* Scroll to the bottom of your contract and press the "Print PDF" button.<br />
* A PDF of your entire contract along with signature lines will be created. Save this.<br />
* From here, you may receive your signature(s) physically or digitally.<br />
* Send your signed contract to IndividualStudies@evergreen.edu or the Deans Area front desk in Evans Hall 2002.<br />
<br />
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__NOTOC__<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=File:Sample_ILC_Print_PDF_Button.png&diff=47637File:Sample ILC Print PDF Button.png2025-12-02T00:05:22Z<p>Wvjf1139: Wvjf1139 uploaded a new version of File:Sample ILC Print PDF Button.png</p>
<hr />
<div>== Licensing ==<br />
{{PD-self}}</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=File:Sample_ILC_Print_PDF_Button.png&diff=47636File:Sample ILC Print PDF Button.png2025-12-02T00:04:33Z<p>Wvjf1139: </p>
<hr />
<div>== Licensing ==<br />
{{PD-self}}</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=File:Sample_ILC_Summary_View.png&diff=47635File:Sample ILC Summary View.png2025-12-02T00:04:10Z<p>Wvjf1139: </p>
<hr />
<div>== Licensing ==<br />
{{PD-self}}</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Student:_Obtain_Approvals&diff=47634Student: Obtain Approvals2025-12-01T23:38:54Z<p>Wvjf1139: </p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Obtain approvals from your sponsor, sub contractor (if applicable), field supervisor (if applicable) and others.<br />
</div><br />
<br />
===How to Obtain Approval and from Whom===<br />
*Once you have received feedback from your faculty sponsor, you should see a button labeled "It's Ready for Approval!" button show up in the Collect Feedback section of the ILC Portal. Click on the “It’s Ready for Approval!” button to start collecting approvals.<br />
[[File:ILC Portal Collect Feedback Ready for Approval Button.png|centre|alt=A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|thumb|A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|417x417px]]<br />
<br />
*Each required approver will have instructions located to the right<br />
<br />
*The reason your list of approvers may be shorter or longer than the screenshots below is based on the answers you provided when defining your contract<br />
[[File:ILC Portal Basic ILC Approvals.png|centre|alt=Screenshot of default ILC Approvals with instructions listed to the right of each approval.|thumb|Screenshot of default ILC Approvals with instructions listed to the right of each approval.|418x418px]]<br />
<br />
[[File:ILC Portal Basic Internship Contract Approvals.png|centre|alt=Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|thumb|Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|446x446px]]<br />
<br />
*If you would like to remove an approver (for example, determine that you don't need support from Academic Computing) you must unlock your contract and change your answers to the"Terms and Conditions" section located in the "Defining your Contract" stage<br />
[[File:ILC Portal Unlock Contract Button.png|centre|alt=Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|thumb|Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|436x436px]]<br />
<br />
===How to Obtain Feedback and Signatures from Field Supervisors and Subcontractors===<br />
* Since field supervisors and subcontractors who are new to working with Evergreen contracts are not able to make an account through interns.evergreen.edu to approve contracts online, students must provide them with a PDF copy of their contract for a digital or physical signature.<br />
* In the Collect Feedback section of the ILC portal, you will see a button labeled "View" that will lead to a summary version of the contract.[[File:ILC Portal Collect Feedback Section View Button.png|centre|alt=Collect Feedback section in the ILC Portal with "View" button highlighted|thumb|'''Collect Feedback''' section in the ILC Portal with "View" button highlighted|600x600px]]<br />
* Scroll to the bottom of your contract and press the "Print PDF" button.<br />
* A PDF of your entire contract along with signature lines will be created. Save this.<br />
* From here, you may receive your signature(s) physically or digitally.<br />
* Send your signed contract to IndividualStudies@evergreen.edu or the Deans Area front desk in Evans Hall 2002.<br />
<br />
<!-- end col-md-8 --><br />
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__NOTOC__<br />
__NOEDITSECTION__<br />
[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Student:_Obtain_Approvals&diff=47633Student: Obtain Approvals2025-12-01T23:38:18Z<p>Wvjf1139: </p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Obtain approvals from your sponsor, sub contractor (if applicable), field supervisor (if applicable) and others.<br />
</div><br />
<br />
===How to Obtain Approval and from Whom===<br />
*Once you have received feedback from your faculty sponsor, you should see a button labeled "It's Ready for Approval!" button show up in the Collect Feedback section of the ILC Portal. Click on the “It’s Ready for Approval!” button to start collecting approvals.<br />
[[File:ILC Portal Collect Feedback Ready for Approval Button.png|centre|alt=A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|thumb|A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|417x417px]]<br />
<br />
*Each required approver will have instructions located to the right<br />
<br />
*The reason your list of approvers may be shorter or longer than the screenshots below is based on the answers you provided when defining your contract<br />
[[File:ILC Portal Basic ILC Approvals.png|centre|alt=Screenshot of default ILC Approvals with instructions listed to the right of each approval.|thumb|Screenshot of default ILC Approvals with instructions listed to the right of each approval.|418x418px]]<br />
<br />
[[File:ILC Portal Basic Internship Contract Approvals.png|centre|alt=Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|thumb|Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|446x446px]]<br />
<br />
*If you would like to remove an approver (for example, determine that you don't need support from Academic Computing) you must unlock your contract and change your answers to the"Terms and Conditions" section located in the "Defining your Contract" stage<br />
[[File:ILC Portal Unlock Contract Button.png|centre|alt=Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|thumb|Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|436x436px]]<br />
<br />
===How to Obtain Feedback and Signatures from Field Supervisors and Subcontractors===<br />
* Since field supervisors and subcontractors who are new to working with Evergreen contracts are not able to make an account through interns.evergreen.edu to approve contracts online, students must provide them with a PDF copy of their contract for a digital or physical signature.<br />
* In the Collect Feedback section of the ILC portal, you will see a button labeled "View" that will lead to a summary version of the contract.[[File:ILC Portal Collect Feedback Section View Button.png|centre|alt=Collect Feedback section in the ILC Portal with "View" button highlighted|thumb|'''Collect Feedback''' section in the ILC Portal with "View" button highlighted]]<br />
* Scroll to the bottom of your contract and press the "Print PDF" button.<br />
* A PDF of your entire contract along with signature lines will be created. Save this.<br />
* From here, you may receive your signature(s) physically or digitally.<br />
* Send your signed contract to IndividualStudies@evergreen.edu or the Deans Area front desk in Evans Hall 2002.<br />
<br />
<!-- end col-md-8 --><br />
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__NOTOC__<br />
__NOEDITSECTION__<br />
[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Student:_Obtain_Approvals&diff=47632Student: Obtain Approvals2025-12-01T23:38:01Z<p>Wvjf1139: Changed some text in the How to Obtain Approvals from Field Supervisors and Subcontractors</p>
<hr />
<div>__NOTOC__<br />
<br />
<div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
Obtain approvals from your sponsor, sub contractor (if applicable), field supervisor (if applicable) and others.<br />
</div><br />
<br />
===How to Obtain Approval and from Whom===<br />
*Once you have received feedback from your faculty sponsor, you should see a button labeled "It's Ready for Approval!" button show up in the Collect Feedback section of the ILC Portal. Click on the “It’s Ready for Approval!” button to start collecting approvals.<br />
[[File:ILC Portal Collect Feedback Ready for Approval Button.png|centre|alt=A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|thumb|A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|417x417px]]<br />
<br />
*Each required approver will have instructions located to the right<br />
<br />
*The reason your list of approvers may be shorter or longer than the screenshots below is based on the answers you provided when defining your contract<br />
[[File:ILC Portal Basic ILC Approvals.png|centre|alt=Screenshot of default ILC Approvals with instructions listed to the right of each approval.|thumb|Screenshot of default ILC Approvals with instructions listed to the right of each approval.|418x418px]]<br />
<br />
[[File:ILC Portal Basic Internship Contract Approvals.png|centre|alt=Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|thumb|Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|446x446px]]<br />
<br />
*If you would like to remove an approver (for example, determine that you don't need support from Academic Computing) you must unlock your contract and change your answers to the"Terms and Conditions" section located in the "Defining your Contract" stage<br />
[[File:ILC Portal Unlock Contract Button.png|centre|alt=Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|thumb|Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|436x436px]]<br />
<br />
===How to Obtain Feedback and Signatures from Field Supervisors and Subcontractors===<br />
* Since field supervisors and subcontractors who are new to working with Evergreen contracts are not able to make an account through interns.evergreen.edu to approve contracts online, students must provide them with a PDF copy of their contract for a digital or physical signature.<br />
* In the Collect Feedback section of the ILC portal, you will see a button labeled "View" that will lead to a summary version of the contract.[[File:ILC Portal Collect Feedback Section View Button.png|alt=Collect Feedback section in the ILC Portal with "View" button highlighted|thumb|'''Collect Feedback''' section in the ILC Portal with "View" button highlighted]]<br />
* Scroll to the bottom of your contract and press the "Print PDF" button.<br />
* A PDF of your entire contract along with signature lines will be created. Save this.<br />
* From here, you may receive your signature(s) physically or digitally.<br />
* Send your signed contract to IndividualStudies@evergreen.edu or the Deans Area front desk in Evans Hall 2002.<br />
<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Collect_Feedback_On_Your_Contract&diff=47631Collect Feedback On Your Contract2025-12-01T23:20:25Z<p>Wvjf1139: </p>
<hr />
<div><div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
The Individual Study System allows for feedback from your sponsors to be immediately reviewed.<br />
</div>''Remember '''you must login''' to check on the status of your contract. You will '''not''' be notified of any received feedback.''<br />
<br />
===Send your Draft for Feedback===<br />
* Click on "Share Contract"<br />
[[File:ILC Portal Collect Feedback Share Contract Button.png|centre|thumb|650x650px|A screenshot of the "Collect Feedback" option that becomes available after completing all the "Define your Contract" tasks.]]<br />
* Type a short message to your faculty and any field supervisors and subcontractors.<br />
* Press "Send draft for review" to share your contract and short message.<br />
[[File:ILC Portal Share Contract Prompt.png|centre|alt=A screenshot of the "Share Contract" prompt in the ILC Portal.|thumb|650x650px|A screenshot of the "Share Contract" prompt in the ILC Portal.]]<br />
*You can continue to edit your contract at this stage.<br />
===Review Feedback===<br />
*When someone leaves feedback, comments are immediately viewable<br />
*Login to my.evergreen.edu and click on Individual Study Contracts to quickly view your contract's status<br />
*Look for "new" under the feedback column<br />
[[File:New-Feedback.png|centre|thumb|A screenshot of the Individual Study System summary page if a contract has received new feedback.|link=http://helpwiki.evergreen.edu/wiki/index.php/File:New-Feedback.png]]<br />
*Click on the title of your contract<br />
*Click View Feedback<br />
[[File:ILC Portal View Feedback Prompt.png|centre|alt=A screenshot of the "View Feedback" prompt in the Collect Feedback section of the ILC portal, with the "View Feedback" button highlighted.|thumb|A screenshot of the "View Feedback" prompt in the Collect Feedback section of the ILC portal.|346x346px]]<br />
<br />
*Feedback is denoted by a yellow box<br />
[[File:ILC Portal Feedback Bubble.png|centre||thumb|348x348px|Sample of feedback provided by your sponsor.]]<br />
<br />
*Make any changes if you receive any and send your draft for review again by clicking the "Send Update" button.<br />
[[File:ILC Portal Collect Feedback Section Send Update Button.png|centre|alt="Collect Feedback" section in the ILC Portal with the "Send Update" button highlighted.|thumb|"Collect Feedback" section in the ILC Portal with the "Send Update" button highlighted.|600x600px]]<br />
*If there are no suggested changes, you can go ahead and [[student: Obtain Approvals|obtain approvals]].<br />
<br />
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__NOEDITSECTION__<br />
[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Collect_Feedback_On_Your_Contract&diff=47630Collect Feedback On Your Contract2025-12-01T23:19:08Z<p>Wvjf1139: </p>
<hr />
<div><div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
The Individual Study System allows for feedback from your sponsors to be immediately reviewed.<br />
</div>''Remember '''you must login''' to check on the status of your contract. You will '''not''' be notified of any received feedback.''<br />
<br />
===Send your Draft for Feedback===<br />
* Click on "Share Contract"<br />
[[File:ILC Portal Collect Feedback Share Contract Button.png|centre|thumb|650x650px|A screenshot of the "Collect Feedback" option that becomes available after completing all the "Define your Contract" tasks.]]<br />
* Type a short message to your faculty and any field supervisors and subcontractors.<br />
* Press "Send draft for review" to share your contract and short message.<br />
[[File:ILC Portal Share Contract Prompt.png|centre|alt=A screenshot of the "Share Contract" prompt in the ILC Portal.|thumb|650x650px|A screenshot of the "Share Contract" prompt in the ILC Portal.]]<br />
*You can continue to edit your contract at this stage.<br />
===Review Feedback===<br />
*When someone leaves feedback, comments are immediately viewable<br />
*Login to my.evergreen.edu and click on Individual Study Contracts to quickly view your contract's status<br />
*Look for "new" under the feedback column<br />
[[File:New-Feedback.png|centre|thumb|A screenshot of the Individual Study System summary page if a contract has received new feedback.|link=http://helpwiki.evergreen.edu/wiki/index.php/File:New-Feedback.png]]<br />
*Click on the title of your contract<br />
*Click View Feedback<br />
[[File:ILC Portal View Feedback Prompt.png|centre|alt=A screenshot of the "View Feedback" prompt in the Collect Feedback section of the ILC portal, with the "View Feedback" button highlighted.|thumb|A screenshot of the "View Feedback" prompt in the Collect Feedback section of the ILC portal.|346x346px]]<br />
<br />
*Feedback is denoted by a yellow box<br />
[[File:ILC Portal Feedback Bubble.png|centre||thumb|348x348px|Sample of feedback provided by your sponsor.]]<br />
<br />
*Make any changes if you receive any and send your draft for review again by clicking the "Send Update" button.<br />
[[File:ILC Portal Collect Feedback Section Send Update Button.png|centre|alt="Collect Feedback" section in the ILC Portal with the "Send Update" button highlighted.|thumb|"Collect Feedback" section in the ILC Portal with the "Send Update" button highlighted.]]<br />
*If there are no suggested changes, you can go ahead and [[student: Obtain Approvals|obtain approvals]].<br />
<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Collect_Feedback_On_Your_Contract&diff=47629Collect Feedback On Your Contract2025-12-01T23:18:38Z<p>Wvjf1139: </p>
<hr />
<div><div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
The Individual Study System allows for feedback from your sponsors to be immediately reviewed.<br />
</div>''Remember '''you must login''' to check on the status of your contract. You will '''not''' be notified of any received feedback.''<br />
<br />
===Send your Draft for Feedback===<br />
* Click on "Share Contract"<br />
[[File:ILC Portal Collect Feedback Share Contract Button.png|centre|thumb|650x650px|A screenshot of the "Collect Feedback" option that becomes available after completing all the "Define your Contract" tasks.]]<br />
* Type a short message to your faculty and any field supervisors and subcontractors.<br />
* Press "Send draft for review" to share your contract and short message.<br />
[[File:ILC Portal Share Contract Prompt.png|centre|alt=A screenshot of the "Share Contract" prompt in the ILC Portal.|thumb|650x650px|A screenshot of the "Share Contract" prompt in the ILC Portal.]]<br />
*You can continue to edit your contract at this stage.<br />
===Review Feedback===<br />
*When someone leaves feedback, comments are immediately viewable<br />
*Login to my.evergreen.edu and click on Individual Study Contracts to quickly view your contract's status<br />
*Look for "new" under the feedback column<br />
[[File:New-Feedback.png|centre|thumb|A screenshot of the Individual Study System summary page if a contract has received new feedback.|link=http://helpwiki.evergreen.edu/wiki/index.php/File:New-Feedback.png]]<br />
*Click on the title of your contract<br />
*Click View Feedback<br />
[[File:ILC Portal View Feedback Prompt.png|centre|alt=A screenshot of the "View Feedback" prompt in the Collect Feedback section of the ILC portal, with the "View Feedback" button highlighted.|thumb|A screenshot of the "View Feedback" prompt in the Collect Feedback section of the ILC portal.|346x346px]]<br />
<br />
*Feedback is denoted by a yellow box<br />
[[File:ILC Portal Feedback Bubble.png|centre||thumb|348x348px|Sample of feedback provided by your sponsor.]]<br />
<br />
*Make any changes if you receive any and send your draft for review again<br />
[[File:ILC Portal Collect Feedback Section Send Update Button.png|centre|alt="Collect Feedback" section in the ILC Portal with the "Send Update" button highlighted.|thumb|"Collect Feedback" section in the ILC Portal with the "Send Update" button highlighted.]]<br />
*If there are no suggested changes, you can go ahead and [[student: Obtain Approvals|obtain approvals]].<br />
<br />
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</div><br />
<div class="col-md-1"></div><br />
<div class="col-md-3 sidebar"><br />
{{IndStudyStuSidebar}}<br />
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[[Category:Individual Study]]</div>Wvjf1139http://helpwiki.evergreen.edu/wiki/index.php?title=Collect_Feedback_On_Your_Contract&diff=47628Collect Feedback On Your Contract2025-12-01T23:18:11Z<p>Wvjf1139: Added "Send Update" button image.</p>
<hr />
<div><div class="container-fluid"><br />
<div class="row"><br />
<div class="col-md-8"><br />
<div class="lead"><br />
The Individual Study System allows for feedback from your sponsors to be immediately reviewed.<br />
</div>''Remember '''you must login''' to check on the status of your contract. You will '''not''' be notified of any received feedback.''<br />
<br />
===Send your Draft for Feedback===<br />
* Click on "Share Contract"<br />
[[File:ILC Portal Collect Feedback Share Contract Button.png|centre|thumb|650x650px|A screenshot of the "Collect Feedback" option that becomes available after completing all the "Define your Contract" tasks.]]<br />
* Type a short message to your faculty and any field supervisors and subcontractors.<br />
* Press "Send draft for review" to share your contract and short message.<br />
[[File:ILC Portal Share Contract Prompt.png|centre|alt=A screenshot of the "Share Contract" prompt in the ILC Portal.|thumb|650x650px|A screenshot of the "Share Contract" prompt in the ILC Portal.]]<br />
*You can continue to edit your contract at this stage.<br />
===Review Feedback===<br />
*When someone leaves feedback, comments are immediately viewable<br />
*Login to my.evergreen.edu and click on Individual Study Contracts to quickly view your contract's status<br />
*Look for "new" under the feedback column<br />
[[File:New-Feedback.png|centre|thumb|A screenshot of the Individual Study System summary page if a contract has received new feedback.|link=http://helpwiki.evergreen.edu/wiki/index.php/File:New-Feedback.png]]<br />
*Click on the title of your contract<br />
*Click View Feedback<br />
[[File:ILC Portal View Feedback Prompt.png|centre|alt=A screenshot of the "View Feedback" prompt in the Collect Feedback section of the ILC portal, with the "View Feedback" button highlighted.|thumb|A screenshot of the "View Feedback" prompt in the Collect Feedback section of the ILC portal.|346x346px]]<br />
<br />
*Feedback is denoted by a yellow box<br />
[[File:ILC Portal Feedback Bubble.png|centre||thumb|348x348px|Sample of feedback provided by your sponsor.]]<br />
<br />
*Make any changes if you receive any and send your draft for review again<br />
[[File:ILC Portal Collect Feedback Section Send Update Button.png|alt="Collect Feedback" section in the ILC Portal with the "Send Update" button highlighted.|thumb|"Collect Feedback" section in the ILC Portal with the "Send Update" button highlighted.]]<br />
*If there are no suggested changes, you can go ahead and [[student: Obtain Approvals|obtain approvals]].<br />
<br />
<!-- end col-md-8 --><br />
</div><br />
<div class="col-md-1"></div><br />
<div class="col-md-3 sidebar"><br />
{{IndStudyStuSidebar}}<br />
<br />
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</div><br />
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[[Category:Individual Study]]</div>Wvjf1139