Employee Policy Training Help

From Help Wiki
The Employee Policy Trainings for Staff and Faculty are online courses in Canvas.

The trainings cover the following areas:

  • Information Technology (IT) Security
  • Appropriate Use of IT Resources
  • Non-Discrimination Policies and Procedures
  • Public Records Act
  • Copyright
  • Ethics in Public Service
  • Family Educational Rights and Privacy Act (FERPA)

This guide will walk you through:

  • The enrollment process
  • Accessing the Canvas course
  • Who to contact for technical help
  • Setting your Canvas Notification Preferences before you start the training

Have questions about what the Employee Policy Training is or why you need to take it?

  • Staff - please contact HRS
  • Faculty - please contact the Deans' Area

To make an accommodations request, please contact Human Resource Services.

Employees in need of an accommodation to complete the training due to a disability, a language barrier, or other issue are asked to contact Human Resource Services so that arrangements can be made.

The Enrollment Process and What to Expect

Depending on when you are scheduled to take the training:

  • Staff are enrolled by Human Resource Services
  • Faculty are enrolled by the Deans' Area

Upon enrollment, you will receive:

  • a "Course Invitation" email from Canvas
  • and a separate email from HRS or the Deans' Area indicating the date by which you must complete the training

Canvas Notification Email of Enrollment

When you are enrolled, you will receive an email notification from Canvas (example below):

Canvas Course-Invitation-Email EPT-Staff.png

To access the training, click on the blue Get Started button link in the email notification.

Log into Canvas using your current Evergreen username and password.

Canvas Course Invitation

At your Canvas Dashboard, you should see the following invitation message along the top of the page:

Canvas Course-Invitation-at-Dashboard EPT-Staff.png

Click on the green Accept button to join the course.

Once you've accepted, an "Invitation accepted!" confirmation message should appear, and then you can interact with the training site.

Ways to access the Canvas Course

Go to canvas.evergreen.edu to access your Canvas Dashboard and any courses you are associated with.

Or go to your my.evergreen page:

Experiencing Technical Issues?

You can submit a support ticket through Canvas. To do so:

  • Click on Help at bottom of the Global Navigation Menu at far left.
  • From the pop-out menu, select Report a Problem. Include a subject and as much detail as you can.

If you are unable to submit a ticket through Canvas Help, please go to help.evergreen.edu to contact Academic Technologies/Canvas support staff.

Set your Canvas Notifications Preferences

Canvas can send notification emails to your Evergreen email depending on activity in the course by you and/or the trainers.

Before you begin the training, adjust your preferences to determine the frequency and amount of notifications you would like to receive while working through the course.

  • From Canvas, click on Account in the menu bar at far left (this bar may appear green or dark gray).
  • At the pop-out window, click on Notifications.
  • At the Notifications Preferences page, locate the notification and click on the icon for your preferred setting.

TIP: If you do not want to receive a Canvas email notification each time you complete a quiz:

  • Go to the notification setting for Grading and click on the X icon.

See also this illustrated Canvas guide, How do I set my Canvas notification preferences as a student?