View source for Login Deactivation: Tips for Students

__NOTOC__

<div class="container-fluid">
<div class="row">
<div class="col-md-8">
<div class="lead">
[[File:Account-schield2.svg|50px|left]] It is important to understand when and how your My Evergreen account will be deactivated. This guide explains the status changes, access timeline, and how to prepare for deactivation.
</div>

=== Account Deactivation ===
While you are an active student at Evergreen, you have access to a [[My Evergreen Account Info|My Evergreen Account]] as a single sign-on for almost all of your Evergreen information technology needs.   

You might have many roles on campus. Each role gives you access to specific resources in your account. For example, as an active student, you have access to an Evergreen email address, Canvas, WordPress sites, and network file space. As a student employee, you have access to time sheets and Microsoft Teams.  

When you stop attending Evergreen as a student, you are considered "withdrawn". You still have an Evergreen account, but the associated resources may change. After a period of time, your account may be deactivated. We will always have a record of your account, but you would need to re-enroll to "re-activate" the account, or request a Former Student account.   

=== When do student resources go away? ===
When you are no longer enrolled in courses as a student at Evergreen (i.e. you are "withdrawn"), you will eventually lose access to student resources. 

Your student status may be updated to "withdrawn" if any of the following apply: 
*: '''You are admitted to Evergreen but do not attend or successfully complete the first quarter you were admitted'''. Your status is updated between weeks 3 and 5 of the quarter you were admitted.

*: '''You successfully completed the term you were admitted but have been gone for 4 or more quarters after that'''. Your status is updated week 3 of the 5th quarter you were not enrolled.

*: '''You asked to be withdrawn from Evergreen''' (via Registration and Records' Change of Status form). Your status is updated immediately when Registration and Records receives your form. 

*: You were attending as a '''non-degree-seeking, non-admitted ("special") student and are no longer registered'''. Your status is updated the week 3 of the first quarter you are not registered.

*: '''You completed your degree and graduated from Evergreen'''. Your status is updated when your degree is awarded. If you are withdrawn because you graduated, you have access to student resources approximately one year after your graduation quarter. If you were withdrawn for any other reason, you will lose access to the account and associated resources around weeks 4-5 of the quarter in which you stopped attending.

=== Why do we change access and de-activate accounts? ===
Resources are provided to us by the state of Washington so we can help you fulfill your role(s) at Evergreen. When you no longer have a particular role at Evergreen, we can no longer provide state resources for that role. 

Active but unused accounts put our systems at risk. For this reason, we deactivate accounts after a certain period of time. We know some people enjoy continued use of their Evergreen accounts and want to keep them permanently. We attempt to balance that desire with the need to keep our systems secure by keeping accounts active with access to resources for a period of time after your role at Evergreen changes.

===Email===
Be sure to contact anyone who corresponds with you via your evergreen.edu address, and give them a different email address to use. '''All emails will be deleted during the account deactivation process.''' 

We are happy to help you manage your email through this transition. Please contact the Academic Computing Center at [https://help.evergreen.edu help.evergreen.edu] for help with this process.

===Evaluations and Academic Statement===
'''Are your Self-Evaluations Finished?''' Login to [https://my.evergreen.edu my.evergreen.edu] to complete any outstanding self-evaluations. You might also choose to save past evaluations as PDFs to your own computer. Your Academic Statement, narrative evaluations from your faculty and perhaps some of your own self-evaluations are what make up an Evergreen transcript. The Registration Office will always be available to produce [http://www.evergreen.edu/registration/transcript.htm official and unofficial transcripts] for you.

'''Eval Questions?''' Visit [http://www.evergreen.edu/evaluations www.evergreen.edu/evaluations] or create a support ticket at [https://help.evergreen.edu help.evergreen.edu]

===Employment and Timesheets===
If you have worked for the college and need to continue accessing your timesheet past the deactivation deadline, please contact your supervisor who can make arrangements to extend or change your account as necessary.

===Canvas at Evergreen===
Please see [[Save Content from Canvas]] and the Canvas guide: [https://community.canvaslms.com/t5/Student-Guide/How-do-I-download-assignment-submissions-from-all-my-courses/ta-p/298 How do I download assignment submissions from all my courses]?

===WordPress at Evergreen===
Our WordPress instance for students is wordpress.evergreen.edu. Student sites of students who are no longer with the college/have graduated are routinely purged to make space for new sites. You can backup your site content by creating an Export file at individual sites, which can be imported into WordPress.com or other web-creation platforms - for instructions, please see [[Exporting and importing your site]]. It is also a recommended practice to save content on your computer in clearly labeled folders.  

===Network File Space===
All network resources (including network file space) will be deleted 60 days from the date that the logins have been disabled. It is important that students wishing to preserve materials in these folders make their own copies before this date. For more information on accessing your network file space, see: [[File_Space_Overview|File Space Overview]].

===Web Payment===
Once your account is closed, you will no longer have access to the web payment feature (paying off outstanding balances, viewing statements from the school, management of authorized user accounts). If you have a balance you will need to continue paying, please make arrangements with Student Accounts at studentaccounts@evergreen.edu or (360) 867-6447. 

===Order Transcripts===
Once your My Evergreen account is deactivated, you can still access your student records online. Go to [https://www.evergreen.edu/registration/order-transcript  Order a Transcript] to learn more. Note: there is no need to request a new login until your existing login is disabled.



<p class="lead">Can't find what you're looking for?</p>
<p class="btn btn-default" role="button">[[Contact Us]]</p>
<!-- end col-md-8 -->
</div>

<div class="col-md-1"></div>
<div class="col-md-3 sidebar">
 
{{MyEvergreen Help}}
----
{{GetHelp}}

<!-- end col-md-3-->
</div>
<!-- end row-->
</div>
<!-- end container-->
</div>
<!-- Generator=Template:TwoColumn -->
__NOTOC__
__NOEDITSECTION__
 [[Category:Evergreen Account]]