Define Contract - Revision history

Wvjf1139: Wvjf1139 moved page Get Started: Define Your Individual Study Contract to Define Contract

2025-12-04T19:11:03Z

Wvjf1139 moved page Get Started: Define Your Individual Study Contract to Define Contract

Wvjf1139 at 18:42, 2 December 2025

2025-12-02T18:42:46Z

Wvjf1139: Changed image of full list of approvals

2025-10-08T23:02:44Z

Changed image of full list of approvals

Wvjf1139: Made changes to "Contract Sponsor" section

2025-08-22T22:12:16Z

Made changes to "Contract Sponsor" section

Wvjf1139: Changed "Prior Study" section and added hyperlink to "Activities Timeline" document.

2025-08-22T21:47:41Z

Changed "Prior Study" section and added hyperlink to "Activities Timeline" document.

Wvjf1139: Changed second sentence in "Credit Amount" section.

2025-08-22T21:43:04Z

Changed second sentence in "Credit Amount" section.

Wvjf1139: Added more detail to "Contract Type" portion

2025-08-22T21:38:17Z

Added more detail to "Contract Type" portion

Greenea: Removed protection from "Get Started: Define Your Individual Study Contract"

2025-08-22T21:07:37Z

Removed protection from "Get Started: Define Your Individual Study Contract"

Wwhk7231 at 18:29, 23 May 2023

2023-05-23T18:29:13Z

Wwhk7231 at 18:28, 23 May 2023

2023-05-23T18:28:11Z

@@ Line 22: / Line 22: @@
 * Specify if this contract is an <u>in-program contract</u> or <u>individual study</u>. In-program contracts occur as part of a program or course a student is already registered for, and individual study contracts occur separate from any program or course listed in the catalog. '''An in-program contract does not have to be registered with Registration and Records but must still be completed and documented in the contract system.'''
 ** The ILC system asks you to indicate this with the question '''"Are you creating this contract for work you will be doing as part of a program/course you are or will be enrolled in?"'''
-*** <u>Individual learning contracts</u> that are intended to be registered for credit must answer <u>“No”</u> to the question.
+*** <u>Out-of-program contracts</u> that are intended to be registered for credit must answer <u>“No”</u> to the question.
-*** <u>In-program learning contracts</u> that are intended as part of coursework that is already registered must answer <u>“Yes”</u> to the question.
+*** <u>In-program contracts</u> that are intended as part of coursework that is already registered must answer <u>“Yes”</u> to the question.
 </div><div class="container-fluid">
 === Credit Amount ===
@@ Line 30: / Line 30: @@
 Example:
-[[File:Internship-with-ILC-Component.png|centre|thumb|783x783px|A screenshot of the individual study contract page for specifying the number of credits. This specific contract is a 12 credit internship with an ILC component. The contract has 8 internship credits and 4 ILC credits. (12 - 8 = 4)|link=http://helpwiki.evergreen.edu/wiki/index.php/File:Internship-with-ILC-Component.png]]
+[[File:Internship-with-ILC-Component.png|centre|thumb|500x500px|A screenshot of the individual study contract page for specifying the number of credits. This specific contract is a 12 credit internship with an ILC component. The contract has 8 internship credits and 4 ILC credits. (12 - 8 = 4)|link=http://helpwiki.evergreen.edu/wiki/index.php/File:Internship-with-ILC-Component.png]]
 === Prior Study ===

@@ Line 71: / Line 71: @@
 === Terms and Conditions Questions ===
-The following questions will determine whether your contract needs further feedback and/or approvals from parties other than your contract sponsor. All questions are required to be answered in order to move ahead with sharing the contract with approvers. If any questions are answered as "Yes", you will be given instructions on how to move forward.
+The following questions will determine whether your contract needs further feedback and/or approvals from parties other than your contract sponsor. All questions are required to be answered in order to move ahead with sharing the contract with approvers. If any questions are answered as "Yes", you will be given instructions on how to move forward.[[File:ILC Portal Full List of Approvals.png|centre|thumb|881x881px|A screenshot of the individual study system when selecting "Yes" to all questions in the "Terms and Conditions Questions" section. Each department has specific tasks to receive contract approval.]]</div>
-−
-[[File:Individual-Study-Department-Approvals.png|centre|881x881px|A screenshot of the individual study system when selecting "Yes" to all questions in the "Terms and Conditions Questions" section. Each department has specific tasks to receive contract approval.|thumb|link=http://helpwiki.evergreen.edu/wiki/index.php/File:Individual-Study-Department-Approvals.png]]</div>
 === Completion ===
 <div class="container-fluid">

@@ Line 50: / Line 50: @@
 Describe the work you plan to complete to demonstrate your learning to your sponsor. This work is often illustrated through the things you have produced during the contract. For example, papers, a portfolio, research reports, journals, annotated bibliographies, performances, presentations, etc.
 === Contract Sponsor ===
-* All contracts require an Evergreen staff or faculty sponsor. Sponsors must have undergone training before being eligible for sponsorship and must have expertise in the subject area of the contract. Have your sponsor contact the Academic Deans if they have not completed this training or if you are unable to find them as an available sponsor in the system.
+* All contracts require an Evergreen staff or faculty sponsor. You will be asked to search for sponsors by '''last name'''. Sponsors must have undergone training before being eligible for sponsorship and must have expertise in the subject area of the contract. Have your sponsor contact the Academic Deans (deans@evergreen.edu) if they have not completed this training or if you are unable to find them as an available sponsor in the system. Faculty and staff must have completed their sponsor training '''by the end of week 5 in any quarter''' in order to sponsor contracts for the following quarter.
-* Field supervisors are required for internships. Field supervisors must create an account at https://interns.evergreen.edu/. '''The email you provide to the contract system must be the same email your field supervisor uses to apply for an account.''' '''We also highly suggest your field supervisor use their professional email as sometimes personal emails are mistaken as spam and do not get activated.''' If your field supervisor is having difficulty getting their account approved, contact the Academic Deans.
+* Field supervisors are required for internships. You will be asked to include their name, position, organization, email, and phone number. All other information is optional. '''Currently, our''' [https://interns.evergreen.edu/ '''https://interns.evergreen.edu/'''] '''site is not making new accounts''', '''so field supervisors who do not already have an account there are not expected to make one.'''
-* Subcontractors are optional and available for both types of contracts. They are typically needed if your sponsor (and field supervisor if you have an internship) do not have expertise to adequately evaluate a portion of your contract. Depending on their affiliation with the college, they may also need to request an account through [https://interns.evergreen.edu/ https://interns.evergreen.edu/.]
+* Subcontractors are optional and available for ILC and Internship contracts. They are typically needed if your sponsor (and field supervisor if you have an internship) do not have expertise to adequately evaluate a portion of your contract.
 === Contract Description ===

@@ Line 33: / Line 33: @@
 === Prior Study ===
-This page is for the student to verify eligibility. If you are unqualified but would like to petition for an exception, refer to the [https://www.evergreen.edu/individualstudy/requirements Individual Study Requirements] page.
+This page verifies whether the student has taken enough prior coursework through interdisciplinary programs to register for individual study. If the student has not taken enough prior coursework, the ILC portal will prompt them to request an exception to this policy, which will be reviewed by the Dean of Experiential Learning prior to their approval. You can find the full list of eligibility policies in the ‘Individual Study Policies’ section of the Individual Study website: https://www.evergreen.edu/academics/experiential-learning/individual-study#:~:text=Individual%20Study%20Policies.
 === Contract Background ===
@@ Line 45: / Line 45: @@
 '''Activities: What will you do to meet your learning objectives?'''
-In this section, list the activities you plan to complete to meet each of your learning objectives. For assistance in planning your activities for the quarter use this Activities Timeline
+In this section, list the activities you plan to complete to meet each of your learning objectives. For assistance in planning your activities for the quarter, use the [https://www.evergreen.edu/sites/default/files/2023-05/Individual%20Study%20Activities%20Planning%20Template%20May12-23%20%281%29.pdf Activities Timeline] document
 '''What my sponsor will evaluate'''

@@ Line 26: / Line 26: @@
 </div><div class="container-fluid">
 === Credit Amount ===
-Determine how many credits your contract will be. If you are creating an internship with an ILC component, the number of internship credits taken from the total credits will be how many ILC credits you will receive.
+Determine how many credits your contract will be. If you are creating an Internship Contract with an ILC Component, the Total Credits number must be greater than the Internship Credits number. The difference (Total Credits - Internship Credits) will yield the number of ILC Credits you are intending to receive.
 Example:

← Older revision	Revision as of 19:11, 4 December 2025
(No difference)

@@ Line 17: / Line 17: @@
 === Contract Type ===
 <div class="container-fluid">
-* Specify your contract type between Individual Learning Contract (ILC) and Internship Contract. If you would like to do an internship with an ILC component, select Internship Contract. You can specify the credit break down later.
+* Specify your contract type between <u>Individual Learning Contract (ILC)</u> and <u>Internship Contract</u>. If you would like to do an internship with an ILC component, select Internship Contract. You can specify the credit break down later.
 ** If you are unsure if your contract is an internship, consider if your work will benefit a person, business, or organization in any way (paid or unpaid). If so, it is an internship. This includes a position in which you are already employed in.
-* Specify if you will be earning undergraduate or graduate credit. If you are an undergraduate and would like to earn graduate credit, discuss the possibility with your sponsoring faculty.
+* Specify if you will be earning <u>undergraduate</u> or <u>graduate</u> credit. If you are an undergraduate and would like to earn graduate credit, discuss the possibility with your sponsoring faculty.
-* Specify if this contract is an in-program contract or individual study. In-program contracts are for any deviations from a program or course's syllabus by replacing credits with alternative work. Most commonly, these are done for Spring final projects that aren't defined in a program's syllabus. '''An in-program contract does not have to be registered with Registration and Records but must still be completed and documented in the contract system.'''</div><div class="container-fluid">
+* Specify if this contract is an <u>in-program contract</u> or <u>individual study</u>. In-program contracts occur as part of a program or course a student is already registered for, and individual study contracts occur separate from any program or course listed in the catalog. '''An in-program contract does not have to be registered with Registration and Records but must still be completed and documented in the contract system.'''
 === Credit Amount ===
 Determine how many credits your contract will be. If you are creating an internship with an ILC component, the number of internship credits taken from the total credits will be how many ILC credits you will receive.

← Older revision	Revision as of 21:07, 22 August 2025
(No difference)