Enrollment Information for Canvas - Revision history

Irishb at 00:43, 26 March 2026

2026-03-26T00:43:19Z

Irishb at 17:37, 9 March 2026

2026-03-09T17:37:32Z

Irishb at 16:41, 9 March 2026

2026-03-09T16:41:09Z

Irishb: Undo revision 47931 by Irishb (talk)

2026-03-09T16:37:37Z

Undo revision 47931 by Irishb (talk)

Irishb at 16:36, 9 March 2026

2026-03-09T16:36:20Z

Irishb at 16:32, 9 March 2026

2026-03-09T16:32:13Z

Irishb at 16:30, 9 March 2026

2026-03-09T16:30:26Z

Irishb at 19:50, 7 March 2025

2025-03-07T19:50:59Z

Irishb at 19:48, 7 March 2025

2025-03-07T19:48:37Z

Irishb at 18:53, 29 September 2024

2024-09-29T18:53:32Z

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 * Students are enrolled to curricular Canvas sites after they register* - however, students will not have view/interactive access to the site until [http://guides.instructure.com/m/4152/l/57126-how-do-i-publish-my-course the site is published by faculty].
 * *When students register for your offering, they are enrolled to your offering that same day, though it may take up to 24 hours for student enrollment to connect to the offering's Canvas site.
-*Due to FERPA, students admitted to an ongoing (multi-term) offering will not be added to Canvas sites for terms they are not registered for. For example, Winter Quarter students joining an offering which started in Fall will not have access to the offering's Fall Canvas site.
+*'''Due to FERPA,''' students admitted to an ongoing (multi-term) offering will not be added to Canvas sites for terms they are not registered for. For example, Winter Quarter students joining an offering which started in Fall will not have access to the offering's Fall Canvas site.

← Older revision		Revision as of 17:37, 9 March 2026
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	=====How to Request Adding a non-/not-yet-registered Student to Your Canvas Site:=====		=====How to Request Adding a non-/not-yet-registered Student to Your Canvas Site:=====
−	If you have a student who is committed to registering for your program/course but are experiencing an issue/delay with registration, please submit an [http://helpwiki.evergreen.edu/wiki/index.php/LMS_Access_Exception_Process_for_Faculty LMS Access Exception Request] via [https://help.evergreen.edu/ help.evergreen.edu].	+	If you have a student who is committed to registering for your program/course but they are experiencing an issue/delay with registration, please submit an [http://helpwiki.evergreen.edu/wiki/index.php/LMS_Access_Exception_Process_for_Faculty LMS Access Exception Request] via [https://help.evergreen.edu/ help.evergreen.edu].

@@ Line 18: / Line 18: @@
 ====Waitlisted Students====
 * Waitlisted students do not have access to your course until they are officially registered.
-* To request a student have temporary access as an Observer while their registration is being worked out, please submit a a support request to Academic Technologies staff via [https://help.evergreen.edu help.evergreen.edu] with pertinent details.
+* To request that a student be provided temporary site access as an Observer while their registration is being worked out, please see guide, [[LMS Access Exception Process for Faculty]], and submit a support request to Academic Technologies staff via [https://help.evergreen.edu help.evergreen.edu] with pertinent details.

@@ Line 18: / Line 18: @@
 ====Waitlisted Students====
 * Waitlisted students do not have access to your course until they are officially registered.
-* To request a student have temporary access as an Observer while their registration is being worked out, please see guide, [[LMS Access Exception Process for Faculty], and submit a a support request to Academic Technologies staff via [https://help.evergreen.edu help.evergreen.edu] with pertinent details.
+* To request a student have temporary access as an Observer while their registration is being worked out, please submit a a support request to Academic Technologies staff via [https://help.evergreen.edu help.evergreen.edu] with pertinent details.

@@ Line 18: / Line 18: @@
 ====Waitlisted Students====
 * Waitlisted students do not have access to your course until they are officially registered.
-* To request a student have temporary access as an Observer while their registration is being worked out, please submit a a support request to Academic Technologies staff via [https://help.evergreen.edu help.evergreen.edu] with pertinent details.
+* To request a student have temporary access as an Observer while their registration is being worked out, please see guide, [[LMS Access Exception Process for Faculty], and submit a a support request to Academic Technologies staff via [https://help.evergreen.edu help.evergreen.edu] with pertinent details.

@@ Line 3: / Line 3: @@
 |content=
 Canvas allows us to create a dynamic class list. When students enroll in your offering via Registration they are added to your offering that same day. '''However, they may not have access to the offering's Canvas site up to 24 hours following registration.'''
 * Students are enrolled to curricular Canvas sites after they register* - however, students will not have view/interactive access to the site until [http://guides.instructure.com/m/4152/l/57126-how-do-i-publish-my-course the site is published by faculty].
 * *When students register for your offering, they are enrolled to your offering that same day, though it may take up to 24 hours for student enrollment to connect to the offering's Canvas site.
@@ Line 21: / Line 21: @@
-====Who Faculty can add as Users====
+==== Manually Adding Users to a Curricular Canvas Site ====
 To avoid possible FERPA mishaps, faculty do '''not''' have the ability to add users at their curricular Canvas sites.

@@ Line 39: / Line 39: @@
 [http://helpwiki.evergreen.edu/wiki/index.php/Program_Assistants_and_TAs_in_Canvas To have a Program Assistant/TA added], or another faculty member, please submit a request to Academic Technologies via [https://help.evergreen.edu/ help.evergreen.edu].
-=====How to Request Adding a non-/not-yet-registered or ILC/SOS Student to Your Canvas Site:=====
+=====How to Request Adding a non-/not-yet-registered Student to Your Canvas Site:=====
-If you need to have a student enrolled to your site who is not yet registered for your offering, please submit an [http://helpwiki.evergreen.edu/wiki/index.php/LMS_Access_Exception_Process_for_Faculty LMS Access Exception Request] via [https://help.evergreen.edu/ help.evergreen.edu].
+If you have a student who is committed to registering for your program/course but are experiencing an issue/delay with registration, please submit an [http://helpwiki.evergreen.edu/wiki/index.php/LMS_Access_Exception_Process_for_Faculty LMS Access Exception Request] via [https://help.evergreen.edu/ help.evergreen.edu].
@@ Line 49: / Line 49: @@
 * will '''not''' be able to interact with quizzes
 * '''cannot''' be added to a Seminar Section by faculty

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 ====When will students be added to my course and when will they have access?====
-* Faculty control when students have access to the Canvas site by [http://guides.instructure.com/m/4152/l/57126-how-do-i-publish-my-course publishing the course].
+* Students are enrolled to curricular Canvas sites after they register* - however, students will not have view/interactive access to the site until [http://guides.instructure.com/m/4152/l/57126-how-do-i-publish-my-course the site is published by faculty].
-* When students enroll in your offering via Registration, they are added to your offering that same day. However, there may be up to a 24-hour lag between being added to the offering's enrollment and access to the offering's Canvas site.
+* *When students register for your offering, they are enrolled to your offering that same day, though it may take up to 24 hours for student enrollment to connect to the offering's Canvas site.
 *Students admitted to an ongoing (multi-term) offering will be added to Canvas sites the Friday of Evaluation Week of the prior quarter. For example, Winter Quarter students joining an ongoing Fall offering will be added (back-enrolled) to the Fall Canvas site the Friday of Evaluation Week of Fall Quarter.
 ====What if I see student names I do not recognize?====
-*The People list in Canvas is live data, and for a student to appear in your course they must have registered for it.
+*The list of students at a Canvas site's "People" page is live/active data - for a student to appear in your course, and in the Canvas role of "Student," they must have registered for it.
-*Students who drop your course will have their enrollment concluded automatically - however, they will still display at the People page, with an "inactive" tag, until the end of Week 2.
+*Students who drop your course will have their enrollment concluded automatically and will be tagged as "inactive" at the site's "People" page. Inactive students may continue to display at the "People" page up through Week 3. If you have questions about this, please submit a support request to Academic Technologies staff via [https://help.evergreen.edu help.evergreen.edu].
 *Students indicated as "inactive" no longer have access to the Canvas site and will not be able to receive communications through Canvas.
 ====Waitlisted Students====
-*Waitlisted students do not have access to your course until they are officially registered.
+* Waitlisted students do not have access to your course until they are officially registered.
 ====Who Faculty can add as Users====
-For FERPA purposes, faculty do '''not''' have the ability to add users as a:
+To avoid possible FERPA mishaps, faculty do '''not''' have the ability to add users at their curricular Canvas sites.
-* Student
-* TA, Program Assistant
-* or Faculty
-(Canvas will let you add folks but it won't stick, they will get bumped out if not officially registered for or associated with the offering.)
+Requests to have someone added to your site in any of the following Canvas roles may be submitted via [https://help.evergreen.edu help.evergreen.edu] with pertinent details (e.g. which site are they to be added to; person's name, Evergreen email; which role)