FERPA Training for Student-Staff - Revision history

Irishb at 19:03, 24 June 2026

2026-06-24T19:03:35Z

Irishb at 18:59, 24 June 2026

2026-06-24T18:59:55Z

Irishb at 22:50, 1 October 2024

2024-10-01T22:50:11Z

Irishb at 23:03, 15 September 2020

2020-09-15T23:03:30Z

Irishb: Created page with "NOTOC

This guide explains what the training is, how to have students enrolled to it, and how to monitor thei..."

2020-09-15T22:50:39Z

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This guide explains what the training is, how to have students enrolled to it, and how to monitor their completion at the Canvas course.
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====What is the '''FERPA Training for Student-Staff'''?====
This training was developed by Registration & Records to provide guidance for student employees who may be working with student information or data.

It is available as a Canvas course which covers:
* What is FERPA?
* Students and Education Records
* PII (Personally Identifiable Information)
* Disclosures
* The Dos and Don'ts of Compliance
* and more

=====What actions are needed to complete the training?=====
The training is considered completed after the student has successfully passed all quizzes and entered the required information at the Acknowledgment of Completion.

====To have your student-staff enrolled to the training====
Please submit a request (support ticket) at [https://help.evergreen.edu help.evergreen.edu] which includes:
* your name and Evergreen email and/or "A" number
* name of the work area/office the student is employed with
* student's name, along with their Evergreen email and "A" number if possible
* Need multiple students enrolled? Please provide their information in one request.
* The site Section your student-staff will be enrolled to will have the same name as the work area/office they are with
** for example: students working with Registration will be enrolled to the Section, "Student-Staff with Registration & Records"

====To monitor your student-staff's training progress and completion====
When your student employees are enrolled as "Students," you will also be added to the course, in the role of "Teacher" (Section: "Supervisors"), so you can monitor your student-staff's progress and completion of the training at the course Gradebook.

In viewing the Gradebook, you'll be able to see at a glance what quizzes the student has completed:

* click on "Grades" in the Course Navigation Menu
* at the Gradebook, locate your student's name in the list
* or, if you've had multiple students enrolled, filter the Gradebook by Sections (work area/office)
** click "View," go to "Filters" and click on "Sections"
** an "All Sections" drop-down should appear along top of the Gradebook
** click on the drop-down and select the needed Section from the list

====Questions?====
* About training content -- please contact [https://www.evergreen.edu/registration Registration & Records]
* Using and Navigating Canvas -- please contact [https://help.evergreen.edu Academic Technologies]

[[Category:Training and Help]]

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-To schedule training, please contact [https://www.evergreen.edu/registration Registration & Records directly.]
+To schedule training, please contact [https://www.evergreen.edu/registration Registration & Records] directly.
-Related information at the college website: [https://www.evergreen.edu/ferpa Federal Family Educational Rights and Privacy Act (FERPA)] - scroll down the page to view "Information for Faculty and Staff".
+FERPA information is also available at the college website: [https://www.evergreen.edu/ferpa Federal Family Educational Rights and Privacy Act (FERPA)] - scroll down the page to view "Information for Faculty and Staff".
 [[Category:Training and Help]]

← Older revision		Revision as of 23:03, 15 September 2020
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	** click on the drop-down and select the needed Section from the list		** click on the drop-down and select the needed Section from the list

		+	=====Related Canvas Guides=====
		+	* [https://community.canvaslms.com/t5/Instructor-Guide/How-do-I-use-the-Gradebook/ta-p/701 How do I use the Gradebook?]
		+	* [https://community.canvaslms.com/t5/Instructor-Guide/How-do-I-sort-and-display-student-data-in-the-Gradebook/ta-p/1111 How do I sort and display student data in the Gradebook?]