LMS Access Exception Process for Faculty - Revision history

Irishb at 19:39, 3 October 2025

2025-10-03T19:39:39Z

Irishb at 00:40, 9 January 2025

2025-01-09T00:40:31Z

Irishb at 15:55, 12 August 2024

2024-08-12T15:55:38Z

Irishb at 23:25, 17 June 2022

2022-06-17T23:25:41Z

Irishb at 18:13, 11 September 2020

2020-09-11T18:13:39Z

Irishb: Added link to Prog Assts/TAs guide

2020-05-05T21:50:22Z

Added link to Prog Assts/TAs guide

Irishb: Added more clarifying info re: participation limits presented for students added under Enrollment Exception role.

2018-01-19T22:29:55Z

Added more clarifying info re: participation limits presented for students added under Enrollment Exception role.

Irishb: /* Why is there a Exception Process? */

2017-12-16T02:10:41Z

‎Why is there a Exception Process?

Irishb at 02:07, 16 December 2017

2017-12-16T02:07:50Z

Irishb: /* Why is there a Exception Process? */

2017-09-05T19:23:22Z

‎Why is there a Exception Process?

← Older revision		Revision as of 19:39, 3 October 2025
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	[[Category:Curricular Technologies]]		[[Category:Curricular Technologies]]
		+	[[Category:Canvas]]

@@ Line 4: / Line 4: @@
 * When students experience issues or delays with their registration this may impact their ability to engage, or "keep up with," an offering while the issue gets sorted out.
 * The LAE is a temporary solution to provide students limited read-access to an offering's Canvas site in the Canvas role of "Observer."
 * An LAE must be requested by faculty and used only for students fully intending to enroll to their offering.

@@ Line 1: / Line 1: @@
 ('''Need a TA or program assistant added?''' Please see this guide, [[Program Assistants and TAs in Canvas]].)
-==== Why is there an Exception Process? ====
+==== What is an LMS Access Exception (LAE)? ====
-Students who are added to a Canvas site who have not yet registered have been confused into thinking their registration is complete. In order to provide a more predictable and understandable process for students, the Academic Division has chosen to implement an LMS exception process.
+* When students experience issues or delays with their registration this may impact their ability to engage, or "keep up with," an offering while the issue gets sorted out.
-==== The Standard/College Enrollment Practice ====
+==== How to Request an LMS Access Exception (LAE) ====
-The Academic Division has determined that students should only have access to resources once they have registered for an offering. Once a student's registration has been completed they will be auto-enrolled into the curricular Canvas site associated with that offering. Students not registered will not be able to access any part of the Canvas site for the offering.
+LAE requests should be submitted at [https://help.evergreen.edu help.evergreen.edu], using the subject line “LMS Exception Request."
-−
-==== What is the Exception Process? ====
-All exceptions (e.g. programs, contracts, wait-listed or visiting students, etc.) for access should go through an academic approval process initiated via a [https://help.evergreen.edu help ticket] using the subject line “LMS Exception Request."
 Information to include in your ticket:
@@ Line 16: / Line 15: @@
-Once approved, the student will be added to your Canvas site in the Canvas role of "Observer" and you will be notified.
+Once approved, the student will be added to your Canvas site in the Canvas role of "Observer."
-PLEASE NOTE: '''Students added to Canvas as an LMS Exception/Observer will not appear in the Gradebook.'''
+==== Limitations of the Observer Role ====
+* Students added to Canvas as an LMS Exception/Observer will not appear in the Gradebook.
-They will be able to participate in Canvas Discussions but they will not be able to submit work to Assignments or take Quizzes.
+* An Observer will be able to view Announcements but not participate in Canvas Discussions, submit work to Assignments or take Quizzes.
 Canvas guides about the "Observer" role:
 * [https://community.canvaslms.com/t5/Canvas-Basics-Guide/What-is-the-Observer-role/ta-p/4 What is the Observer role?]
 * [https://s3.amazonaws.com/tr-learncanvas/docs/CanvasObserverVisibilityandParticipation.pdf Observer Visibility and Participation]
 [[Category:Curricular Technologies]]

@@ Line 2: / Line 2: @@
 ==== Why is there an Exception Process? ====
-Students who are added to a Canvas or Wordpress site who have not yet registered have been confused into thinking their registration is complete. In order to provide a more predictable and understandable process for students, the Academic Division has chosen to implement an LMS exception process.
+Students who are added to a Canvas site who have not yet registered have been confused into thinking their registration is complete. In order to provide a more predictable and understandable process for students, the Academic Division has chosen to implement an LMS exception process.
 ==== The Standard/College Enrollment Practice ====
-Student logins will load into curricular sites (Canvas or Wordpress) once their registration has been completed.  The Academic Division determined that students should only have access to resources once they have registered for an offering. Students not registered will have the following experience:
+The Academic Division has determined that students should only have access to resources once they have registered for an offering. Once a student's registration has been completed they will be auto-enrolled into the curricular Canvas site associated with that offering. Students not registered will not be able to access any part of the Canvas site for the offering.
-* In Canvas, the student will not be able to access any part of the site for the offering.
-* In Wordpress, this could mean the student would not have access to some protected resources if those have already been setup by the faculty.
 ==== What is the Exception Process? ====
@@ Line 17: / Line 16: @@
-Once approved, the student will be added to your Canvas and/or WordPress site and you will be notified.
+Once approved, the student will be added to your Canvas site in the Canvas role of "Observer" and you will be notified.
-PLEASE NOTE: '''Students added to Canvas as an LMS Exception will not appear in the Gradebook.'''
+PLEASE NOTE: '''Students added to Canvas as an LMS Exception/Observer will not appear in the Gradebook.'''
 They will be able to participate in Canvas Discussions but they will not be able to submit work to Assignments or take Quizzes.
 [[Category:Curricular Technologies]]

@@ Line 13: / Line 13: @@
 Information to include in your ticket:
 * name of offering and term(s)
-* name of student and their Evergreen username
+* name of student, their Evergreen username/email, and "A" number
 * reason the student should be added to your curricular site
@@ Line 21: / Line 21: @@
 PLEASE NOTE: '''Students added to Canvas as an LMS Exception will not appear in the Gradebook.'''
-They will be able to participate in Canvas Discussion activities but they will not be able to submit work to Assignments or take Quizzes.
+They will be able to participate in Canvas Discussions but they will not be able to submit work to Assignments or take Quizzes.
 [[Category:Curricular Technologies]]

← Older revision		Revision as of 21:50, 5 May 2020
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		+	('''Need a TA or program assistant added?''' Please see this guide, [[Program Assistants and TAs in Canvas]].)
		+
	==== Why is there an Exception Process? ====		==== Why is there an Exception Process? ====
	Students who are added to a Canvas or Wordpress site who have not yet registered have been confused into thinking their registration is complete. In order to provide a more predictable and understandable process for students, the Academic Division has chosen to implement an LMS exception process.		Students who are added to a Canvas or Wordpress site who have not yet registered have been confused into thinking their registration is complete. In order to provide a more predictable and understandable process for students, the Academic Division has chosen to implement an LMS exception process.

← Older revision		Revision as of 22:29, 19 January 2018
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	PLEASE NOTE: '''Students added to Canvas as an LMS Exception will not appear in the Gradebook.'''		PLEASE NOTE: '''Students added to Canvas as an LMS Exception will not appear in the Gradebook.'''
		+
		+	They will be able to participate in Canvas Discussion activities but they will not be able to submit work to Assignments or take Quizzes.

	[[Category:Curricular Technologies]]		[[Category:Curricular Technologies]]