Manage Access to Team Files - Revision history

Greenea at 23:25, 7 August 2026

2026-08-07T23:25:55Z

Greenea at 23:25, 7 August 2026

2026-08-07T23:25:18Z

Wbff4076 at 22:42, 7 August 2026

2026-08-07T22:42:44Z

Wbff4076 at 22:41, 7 August 2026

2026-08-07T22:41:54Z

Wbff4076 at 22:36, 7 August 2026

2026-08-07T22:36:25Z

Wbff4076 at 22:22, 7 August 2026

2026-08-07T22:22:08Z

Wbff4076 at 20:12, 29 July 2026

2026-07-29T20:12:40Z

Greenea at 19:10, 5 August 2025

2025-08-05T19:10:05Z

Greenea at 19:09, 5 August 2025

2025-08-05T19:09:42Z

Greenea at 19:09, 5 August 2025

2025-08-05T19:09:16Z

@@ Line 24: / Line 24: @@
 #Select the '''...''' option next to the "Add shortcut to OneDrive" and select '''Open in Sharepoint'''.
 #In the top right settings menu (gear icon) select '''Site Usage'''
-#Scroll to the bottom to the '''Shared with external users''' and click '''run report'''. <br />
+#Scroll to the bottom to the '''Shared with external users''' and click '''run report'''. ''(Note: Despite the section title, this report includes all share links created across the site, including links shared internally with college faculty, staff, and students.)''
 ''(Note: Despite the section title, this report includes all share links created across the site, including links shared internally with college faculty, staff, and students.)''
 #Select a location to save the report within the site document library. ''*It may take a few minutes or hours depending on the size of the library to generate the report.''
 *Note displayed below the heading are the sharing links created in the past 30 days, BUT the export contains all sharing links for the entire site.

@@ Line 24: / Line 24: @@
 #Select the '''...''' option next to the "Add shortcut to OneDrive" and select '''Open in Sharepoint'''.
 #In the top right settings menu (gear icon) select '''Site Usage'''
-#When the page loads scroll down to the bottom under the '''Shared with external users''' and click '''run report'''. ''External users does not mean external to the college.''
+#Scroll to the bottom to the '''Shared with external users''' and click '''run report'''. <br />
 #Select a location to save the report within the site document library. ''*It may take a few minutes or hours depending on the size of the library to generate the report.''
 *Note displayed below the heading are the sharing links created in the past 30 days, BUT the export contains all sharing links for the entire site.

@@ Line 24: / Line 24: @@
 #Select the '''...''' option next to the "Add shortcut to OneDrive" and select '''Open in Sharepoint'''.
 #In the top right settings menu (gear icon) select '''Site Usage'''
-#When the page loads scroll down to the bottom under the '''Shared with external users''' and click '''run report'''.
+#When the page loads scroll down to the bottom under the '''Shared with external users''' and click '''run report'''. ''External users does not mean external to the college.''
-**External users does not mean external to the college.
 #Select a location to save the report within the site document library. ''*It may take a few minutes or hours depending on the size of the library to generate the report.''
 *Note displayed below the heading are the sharing links created in the past 30 days, BUT the export contains all sharing links for the entire site.

@@ Line 24: / Line 24: @@
 #Select the '''...''' option next to the "Add shortcut to OneDrive" and select '''Open in Sharepoint'''.
 #In the top right settings menu (gear icon) select '''Site Usage'''
-#When the page loads scroll down to the bottom under the '''Shared with external users''' and click '''run report'''. External users does not mean external to the college.
+#When the page loads scroll down to the bottom under the '''Shared with external users''' and click '''run report'''.
 #Select a location to save the report within the site document library. ''*It may take a few minutes or hours depending on the size of the library to generate the report.''
 *Note displayed below the heading are the sharing links created in the past 30 days, BUT the export contains all sharing links for the entire site.

@@ Line 24: / Line 24: @@
 #Select the '''...''' option next to the "Add shortcut to OneDrive" and select '''Open in Sharepoint'''.
 #In the top right settings menu (gear icon) select '''Site Usage'''
-#When the page loads scroll down to the bottom under the '''Shared with external users''' and click '''run report'''.
+#When the page loads scroll down to the bottom under the '''Shared with external users''' and click '''run report'''. External users does not mean external to the college.
-**External users does not mean external to the college.
+#Select a location to save the report within the site document library. ''*It may take a few minutes or hours depending on the size of the library to generate the report.''
 #Select a location to save the report within the site document library. It may take a few minutes or hours depending on the size of the library to generate the report.
 *Note displayed below the heading are the sharing links created in the past 30 days, BUT the export contains all sharing links for the entire site.

@@ Line 13: / Line 13: @@
 [[File:Microsoft Groups Info Graphic.png|600px]]
-* You can "Manage Access" to files and folders via the SharePoint link. Here you can limit the ability for Team members to edit a folder/file or you can even stop sharing altogether.
+* You can "Manage Access" to files and folders via a share link. Here you can limit the ability for Team members to edit a folder/file or you can even stop sharing altogether.
 **'''Private''' channel files and folders can be shared with anyone in the organization by using shareable links. If guest sharing is enabled, Anyone and Specific people links can be used to share with people outside the organization.
-**'''Shared''' files and folders can be shared with anyone in the organization and external participants in the channel by using shareable links. Sharing with people outside the organization who aren't channel members isn't supported.
+**'''Shared''' files and folders can be shared with anyone in the organization and external participants in the channel by using shareable links. '''Sharing with people outside the organization who aren't channel members isn't supported.'''
 * You can also assign Direct Access to specific people (even people who are not members of the Team).

@@ Line 10: / Line 10: @@
 **'''Private''' channel owners and members of are automatically included in the site owners and members permission groups. The site can't be shared separately.
 **'''Shared''' Team owners and members are automatically included in the site owners and members group. The site can't be shared separately
 [[File:Microsoft Groups Info Graphic.png|600px]]
 * You can "Manage Access" to files and folders via the SharePoint link. Here you can limit the ability for Team members to edit a folder/file or you can even stop sharing altogether.

@@ Line 2: / Line 2: @@
 {{TwoColumn|lead=
 [[File:Teams-logo.png|50px|left]]Microsoft Teams has multiple ways of managing access to files and folders.
+<br />
 |content=
 An ideal Teams structure is one where you can manage access permissions to files and folders from your Team membership.
 *Files that you share in a '''standard''' Team channel (on the Files tab) are stored in SharePoint and accessible to all Team members.
 **There's a separate folder for each standard channel, and a default '''General''' channel.
@@ Line 12: / Line 10: @@
 **'''Private''' channel owners and members of are automatically included in the site owners and members permission groups. The site can't be shared separately.
 **'''Shared''' Team owners and members are automatically included in the site owners and members group. The site can't be shared separately
 [[File:Microsoft Groups Info Graphic.png|600px]]
 * You can "Manage Access" to files and folders via the SharePoint link. Here you can limit the ability for Team members to edit a folder/file or you can even stop sharing altogether.
 **'''Private''' channel files and folders can be shared with anyone in the organization by using shareable links. If guest sharing is enabled, Anyone and Specific people links can be used to share with people outside the organization.