Difference between revisions of "Personal Holiday and Personal Leave Day"

Latest revision as of 16:01, 14 August 2017

If you are an employee working an alternate schedule (full-time or part time) the Personal Holiday and Personal Leave Day accrual, based on your FTE appointment, does not always match the hours of work scheduled on a given day.

Note: Except for the allowable exceptions listed in the CBA’s, both the Personal Holiday and the Personal Leave Day must be used as a 1-day absence; the hours cannot be spread out and used over multiple workdays.

Exceptions: Upon request, an employee will be approved to use part or all of the employee’s Personal Leave Day for:

1. The care of family members as required by the Family Care Act, WAC 296-130;

2. Leave as required by the Military Family Leave Act, RCW 49.77; or

3. Leave as required by the Domestic Violence Leave Act, RCW 49.76.

4. Any remaining portions of Personal Holiday/Personal Leave Day must be taken as one (1) absence, not to exceed the work shift on the day of the absence.

Personal Holiday

Article 10.4 E - Classified Collective Bargaining Agreement

The pay for an employee’s Personal Holiday is equivalent to the employee’s work shift on the day selected for the Personal Holiday absence.

Article 12.4 – SSSSU Collective Bargaining Agreement

The pay for an employee’s Personal Holiday will be equivalent to the employee’s core hours of work on the day selected for the Personal Holiday absence.

Therefore Personal Holiday is equivalent to the employee’s work shift on the day selected by the employee.

Example # 1

You are a full-time employee and work a 4 x 10 hours day schedule, your shift on each day is 10 hours, but you only have 8 hours Personal Holiday accrual based on your FTE. To request a 10 hour day/shift off as Personal Holiday you have to enter two separate leave requests - 8 hours Personal Holiday and 2 hours Holiday Credit through the leave system.

Example # 2

You are a part-time employee and work a 3 x 8 hours day schedule – 0.60 FTE (24 hours/week), your shift on each day is 8 hours, but you only have 4.80 hours Personal Holiday accrual based on your FTE. To request a 8 hour day/shift off as Personal Holiday you have to enter two separate leave requests – 4.80 hours Personal Holiday and 3.20 hours Holiday Credit through the leave system.

Personal Leave Day

Article 18.5 E - Classified Collective Bargaining Agreement

The pay for a full-time employee’s Personal Leave Day is eight (8) hours.

Article 16.3 D – SSSSU Collective Bargaining Agreement

The pay for a full-time employee’s Personal Leave Day is eight (8) hours.

In accordance to the CBA’s an employee will only receive 8 hours (full-time or pro-rated if less than full-time) Personal Leave Day even though they may work more hours in a shift. Using the Personal Leave Day on a day when the shift exceeds 8 hours (or pro-rated based on the FTE) the employee will have to substitute the difference with paid or unpaid leave.

Example # 1

4 x 10 hours shift (1.0 FTE)

8 hours Personal Leave Day

2 hours Vacation Leave

Example # 2

3 x 8 hour shift (0.6 FTE)

4.8 hours Personal Leave Day

3.20 hours Vacation Leave

@@ Line 1: / Line 1: @@
 __NOTOC__
-=== Personal Holiday (P/H) ===
-The 2012-13 classified employees’ Collective Bargaining Agreement (CBA) contains wording that alters P/H hours and how we’ve been handling it in the Time and Leave System. The new CBA provides that the pay for an employee’s P/H is equivalent to the employee’s work shift on the day selected for the personal holiday.
+<div class="container-fluid">
+<div class="row">
+<div class="col-md-8">
+<div class="lead">
+If you are an employee working an alternate schedule (full-time or part time) the Personal Holiday and Personal Leave Day accrual, based on your FTE appointment, does not always match the hours of work scheduled on a given day.
+</div>
-Article 10.4.E of the CBA, reads: “The pay for an employee’s personal holiday is equivalent to the employee’s work shift on the day selected for the personal holiday absence.
+'''Note:''' Except for the allowable exceptions listed in the CBA’s, both the Personal Holiday and the Personal Leave Day must be used as a 1-day absence; the hours cannot be spread out and used over multiple workdays.
-==== Are Your Shift Hours More Than Your P/H? ====
+'''Exceptions:''' Upon request, an employee will be approved to use part or all of the employee’s Personal Leave Day for:
-Because your personal leave hours are now equivalent to the shift hours on the day you select as the personal holiday, the personal holiday leave balance information in the leave system may not always match.
+:1. The care of family members as required by the Family Care Act, WAC 296-130;
+:2. Leave as required by the Military Family Leave Act, RCW 49.77; or
+:3. Leave as required by the Domestic Violence Leave Act, RCW 49.76.
+:4. Any remaining portions of Personal Holiday/Personal Leave Day must be taken as one (1) absence, not to exceed the work shift on the day of the absence.
-Let’s use the example of someone who works four, 10-hour shifts. Because the employee is a 40-hour per week employee, their P/H leave balance in the Time and Leave System will reflect an 8 hour balance; however, the employee is entitled to a total of 10 hours for personal leave as it is equivalent to the employee’s work shift on the selected day.
+====Personal Holiday====
+Article 10.4 E - Classified Collective Bargaining Agreement
- Shift:  10
+<div class="well">The pay for an employee’s Personal Holiday is equivalent to the employee’s work shift on the day selected for the Personal Holiday absence.</div>
- P/H:     8
- Difference:  2
-'''To give the shift two more hours, simply enter a leave request for 2 hours of “holiday credit,” which is found in the drop down of leave types on the Leave Request Screen:'''
+Article 12.4 – SSSSU Collective Bargaining Agreement
-[[File:Holidaycredit.jpg]]
+<div class="well">The pay for an employee’s Personal Holiday will be equivalent to the employee’s core hours of work on the day selected for the Personal Holiday absence.</div>
+Therefore '''Personal Holiday''' is equivalent to the employee’s work shift on the day selected by the employee.
-'''Note:''' Holiday Credit is also used to make up the difference between pro-rated holiday hours and an alternate holiday’s shift hours.
+=====Example # 1=====
+You are a full-time employee and work a 4 x 10 hours day schedule, your shift on each day is 10 hours, but you only have 8 hours '''Personal Holiday''' accrual based on your FTE. To request a 10 hour day/shift off as Personal Holiday you have to enter two separate leave requests - 8 hours Personal Holiday '''and''' 2 hours Holiday Credit through the leave system.
-=== Personal Leave Day (PRL) ===
+[[file:PH and PRL1.jpg|400px]] [[file:PH and PRL2.jpg|400px]]
-How we handle Personal Leave Days (PRL) is not the same as described above for P/H; however, the PRL provisions of the ’12-’13 have not changed from the previous CBA.
+=====Example # 2=====
+You are a part-time employee and work a 3 x 8 hours day schedule – 0.60 FTE (24 hours/week), your shift on each day is 8 hours, but you only have 4.80 hours '''Personal Holiday''' accrual based on your FTE. To request a 8 hour day/shift off as Personal Holiday you have to enter two separate leave requests – 4.80 hours Personal Holiday '''and''' 3.20 hours Holiday Credit through the leave system.
-Article 18.5 D and 18.5 E of the CBA, reads:
+[[file:PH and PRL3.jpg|400px]] [[file:PH and PRL4.jpg|400px]]
-D. Personal leave is pro-rated for less than full-time employees. E. The pay for a full-time employee’s personal leave day is eight (8) hours.
+====Personal Leave Day====
+Article 18.5 E - Classified Collective Bargaining Agreement
-For example, a full-time employee who works four, 10-hour shifts, would enter the 8 hours for PRL plus an additional 2 hours of paid or unpaid leave to get to the total shift hours.
+<div class="well">The pay for a full-time employee’s Personal Leave Day is eight (8) hours.</div>
-PRL
+Article 16.3 D – SSSSU Collective Bargaining Agreement
-VAC
-As another example: A 24 hour per week employee receives 4.8 hours of PRL. If they work four, six hour shifts each week and want to take an entire day off using PRL, they would need to enter leave as follows:
+<div class="well">The pay for a full-time employee’s Personal Leave Day is eight (8) hours.</div>
-.8 PRL
+In accordance to the CBA’s an employee will only receive 8 hours (full-time or pro-rated if less than full-time) '''Personal Leave Day''' even though they may work more hours in a shift. Using the Personal Leave Day on a day when the shift exceeds 8 hours (or pro-rated based on the FTE) the employee will have to substitute the difference with paid or unpaid leave.
-.2 VAC
-'''Note:''' Except for the allowable exceptions listed in the CBA, both the P/H and PRL must be used as a 1-day absence; the hours cannot be spread out and used over multiple workdays.
+=====Example # 1=====
+x 10 hours shift (1.0 FTE)
+hours Personal Leave Day
+hours Vacation Leave
-=== Are Your Shift Hours Less Than Your P/H or PRL? ===
+=====Example # 2=====
+x 8 hour shift (0.6 FTE)
-P/Hs and PRLs must be used all at once, except for the reasons outlined in Article 10.4. G of the CBA:
+.8 hours Personal Leave Day
-Part or all of a personal holiday may be used for:
+.20 hours Vacation Leave
-#The care of family members as required by the Family Care Act, WAC 296-130.
-#Leave as required by the Military Family Leave Act, RCW 49.77 and in accordance with Article 19.13; or
-#Leave as required by the Domestic Violence Leave Act, RCW 49.76.
-Any remaining portions of a personal holiday must be taken as one (1) absence, not to exceed the work shift on the day of the absence.
+<!-- end col-md-8 -->
+</div>
+<div class="col-md-1"></div>
+<div class="col-md-3 sidebar">
+{{TimeLeaveSidebar}}
-==== Example of an Employee’s P/H Difference: ====
-You received 6 hours for your P/H and you’d like to use it for a 5-hour shift.
+----
+'''Need Help?'''
-#Enter your P/H for 5 hours.
+If you have additional questions, please contact [mailto:timeandleave@evergreen.edu Time and Leave DL]
-#In the comments of your leave request, write the purpose of the leave: Either “personal use,” “care of a family member,” “shared leave donation,” etc.
-#If your write “personal use” the balance of 1 hour will be deducted from your leave bank.
-#If you write anything related to the three provisions outlined above in Article 10.4 G, the balance of one hour will remain in your leave bank to use all at once at a future date.
-If you have further questions about how to apply your P/H or PRL, please do not hesitate to contact me at 867-5364 or jacobskn@evergreen.edu.
+{{GetHelp}}
+<!-- end col-md-3-->
+</div>
+<!-- end row-->
+</div>
+<!-- end container-->
+</div>
+<!-- Generator=Template:TwoColumn -->
+__NOTOC__
+__NOEDITSECTION__
 [[Category:Time and Leave]]

Difference between revisions of "Personal Holiday and Personal Leave Day"

Latest revision as of 16:01, 14 August 2017

Personal Holiday

Example # 1

Example # 2

Personal Leave Day

Example # 1

Example # 2

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