Difference between revisions of "Tips for the Academic Fair"

From Help Wiki
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This articles contains information on some of Zoom's security settings and meeting controls. Since the Zoom meeting links will be posted on a public website, there is the potential for Zoom bombing.  Some of the settings mention requiring the ''current'' version of Zoom.  So check to make sure your Zoom app is up to date.   
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This guide contains information on some of Zoom's security settings and meeting controls.
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* The Zoom meeting links will be posted on a public website, which presents the potential for Zoom bombing.   
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* Some settings require the ''current'' version of Zoom - please make sure your Zoom app is up-to-date.   
  
 
=== Check for Updates ===
 
=== Check for Updates ===
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Check to make sure that you have the current version of Zoom.
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To make sure you have the current version of Zoom:
  
 
#Sign into the Zoom application on your computer (not the website)
 
#Sign into the Zoom application on your computer (not the website)
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#Click your profile icon in the top right
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#Click your profile icon at top right
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#Select '''Check for Updates'''
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#Select '''"Check for Updates"'''
  
 
=== Meeting Settings ===
 
=== Meeting Settings ===
 
# Using a web browser, sign in to [https://evergreen.zoom.us evergreen.zoom.us]
 
# Using a web browser, sign in to [https://evergreen.zoom.us evergreen.zoom.us]
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# On the left side, click on Meetings (this should show you your upcoming Meetings)
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# On the left side, click on '''"Meetings"''' and view the list under '''"Upcoming"'''
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# Click on the title of a Meeting you want to check the settings of, then go to the following sections:
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# Click on a meeting title to check its settings for the following sections:
  
 
==== Security Section ====
 
==== Security Section ====
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* Do not select '''Passcode'''
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* Do not select '''"Passcode"'''
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* Select '''Waiting Room'''
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* Check '''"Waiting Room"'''
  
 
==== Meeting Options ====
 
==== Meeting Options ====
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* Do not select '''Allow participants to join anytime'''
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* Do not select '''"Allow participants to join anytime"'''
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* Select '''Mute participants upon entry'''
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* Check '''"Mute participants upon entry"'''
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* Do not select '''Require authentication to join'''
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* Do not select '''"Require authentication to join"'''
 
** If selected this would require participants to sign in with Evergreen accounts
 
** If selected this would require participants to sign in with Evergreen accounts
 
** Not all participants will have Evergreen accounts
 
** Not all participants will have Evergreen accounts
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When in a Zoom Meeting, take note of these options in the Zoom app:
 
When in a Zoom Meeting, take note of these options in the Zoom app:
 
=== Participants Window ===
 
=== Participants Window ===
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The '''participants''' window has options for muting microphones and removing participants
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The '''"Participants"''' window has options for muting microphones and removing participants
  
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Zoom has an [https://support.zoom.us/hc/en-us/articles/115005759423-Managing-Participants-in-a-Meeting article] with more details.
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For details, see Zoom guide, [https://support.zoom.us/hc/en-us/articles/115005759423-Managing-Participants-in-a-Meeting Managing Participants in a Meeting].
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* At the bottom of the window is a '''Mute Al'''l button
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* At the bottom of the window is a '''"Mute All"''' button
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* When hovering over a participants name the '''Mute''' button will appear
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* Hover over a participant's name until the '''"Mute"''' button appears
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* When hovering over a participants name the '''More''' button will appear
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* Hover over a participant's name until the '''"More"''' button appears
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** '''Stop Video'''
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* Apply any of the following actions as needed:
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** '''Put in Waiting Room'''
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** '''"Stop Video"'''
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** '''Remove'''
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** '''"Put in Waiting Room"'''
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** '''"Remove"'''
  
 
=== Security ===
 
=== Security ===

Revision as of 10:50, 1 December 2020

This guide contains information on some of Zoom's security settings and meeting controls.

  • The Zoom meeting links will be posted on a public website, which presents the potential for Zoom bombing.
  • Some settings require the current version of Zoom - please make sure your Zoom app is up-to-date.

Check for Updates

To make sure you have the current version of Zoom:

  1. Sign into the Zoom application on your computer (not the website)
  2. Click your profile icon at top right
  3. Select "Check for Updates"

Meeting Settings

  1. Using a web browser, sign in to evergreen.zoom.us
  2. On the left side, click on "Meetings" and view the list under "Upcoming"
  3. Click on a meeting title to check its settings for the following sections:

Security Section

  • Do not select "Passcode"
  • Check "Waiting Room"

Meeting Options

  • Do not select "Allow participants to join anytime"
  • Check "Mute participants upon entry"
  • Do not select "Require authentication to join"
    • If selected this would require participants to sign in with Evergreen accounts
    • Not all participants will have Evergreen accounts



When in a Zoom Meeting, take note of these options in the Zoom app:

Participants Window

The "Participants" window has options for muting microphones and removing participants

For details, see Zoom guide, Managing Participants in a Meeting.

  • At the bottom of the window is a "Mute All" button
  • Hover over a participant's name until the "Mute" button appears
  • Hover over a participant's name until the "More" button appears
  • Apply any of the following actions as needed:
    • "Stop Video"
    • "Put in Waiting Room"
    • "Remove"

Security

The Security icon at the bottom of the Zoom meeting window has a variety of options and tools

Zoom has an article with more details.

  • Hide Profile Pictures
    • Zoom bombers can set their profile picture to an offensive image
    • This is a quick way to turn off all profile pictures
  • All Participants to: Share Screen
    • Uncheck this so that only the host can screen share
  • Suspend Participants Activities
    • This is a new setting for emergency situations
    • This shuts off all participants' audio, video and screen sharing and locks the meeting
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