Difference between revisions of "Tips for the Academic Fair"

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This articles contains information of some Zoom security settings and some meeting controls. Since the Zoom meeting links will be posted on a public website there is the potential for Zoom bombing.  Some of the settings mention require the current version of Zoom.  So check to make sure your Zoom app is up to date.   
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'''This guide contains information on some of Zoom's security settings and meeting controls.'''
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* The Zoom meeting links will be posted on a public website, which presents the potential for Zoom bombing.   
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* Some settings require the ''current'' version of Zoom - please see "Check for Updates" below to make sure your Zoom app is up-to-date.   
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=== Check for Updates ===
 
=== Check for Updates ===
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Check to make sure that you have the current version of Zoom.
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To make sure you have the current version of Zoom:
  
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#Sign into the Zoom app
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# Sign into the '''Zoom application''' on your computer (not the website)
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#Click your profile icon in the top right
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# Click on your '''profile icon''' in the upper right corner
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#Select '''Check for Updates'''
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# In the pop-out menu, click on '''"Check for Updates"'''
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# Follow the prompts to install the update
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# When finished, click on '''"Check for Updates"''' again
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# Apply updates as needed until you see the '''"You are up to date"''' message
  
 
=== Meeting Settings ===
 
=== Meeting Settings ===
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# Using a web browser, sign in to [https://evergreen.zoom.us evergreen.zoom.us]
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# On the left side, click on '''"Meetings"''' and view the list under '''"Upcoming"'''
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# Click on a meeting title to check its settings for the following sections:
  
 
==== Security Section ====
 
==== Security Section ====
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* Do not select '''Passcode'''
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* Do not select '''"Passcode"'''
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* Select '''Waiting Room'''
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* Check '''"Waiting Room"'''
  
 
==== Meeting Options ====
 
==== Meeting Options ====
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* Do not select '''Allow participants to join anytime'''
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* Do not select '''"Allow participants to join anytime"'''
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* Select '''Mute participants upon entry'''
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* Check '''"Mute participants upon entry"'''
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* Do not select '''Require authentication to join'''
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* Do not select '''"Require authentication to join"'''
 
** If selected this would require participants to sign in with Evergreen accounts
 
** If selected this would require participants to sign in with Evergreen accounts
 
** Not all participants will have Evergreen accounts
 
** Not all participants will have Evergreen accounts
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<br />
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<br />
  
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=== Participants Window ===
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=== When in a Zoom Meeting ===
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The '''participants''' window has options for muting microphones and removing participants
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Take note of the app options outlined below for ways to protect your meeting:
  
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Zoom has an [https://support.zoom.us/hc/en-us/articles/115005759423-Managing-Participants-in-a-Meeting article] with more details.
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==== Participants Window ====
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* At the bottom of the window is a '''Mute Al'''l button
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The '''"Participants"''' window has options for muting microphones and removing participants.
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* When hovering over a participants name  the '''Mute''' button will appear
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* When hovering over a participants name the '''More''' button will appear
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** '''Stop Video'''
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** '''Put in Waiting Room'''
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** '''Remove'''
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=== Security ===
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For details, see Zoom guide, [https://support.zoom.us/hc/en-us/articles/115005759423-Managing-Participants-in-a-Meeting Managing Participants in a Meeting].
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The Security icon at the bottom of the Zoom meeting window has a variety of options and tools
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* At the bottom of the window is a '''"Mute All"''' button
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* Hover over a participant's name until the '''"Mute"''' button appears
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* Hover over a participant's name until the '''"More"''' button appears
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* Apply any of the following actions as needed:
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** '''"Stop Video"'''
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** '''"Put in Waiting Room"'''
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** '''"Remove"'''
  
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Zoom has an [https://support.zoom.us/hc/en-us/articles/360041848151-In-meeting-security-options article] with more details.   
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==== Security ====
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* '''Hide Profile Pictures'''
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The Security icon at the bottom of the Zoom meeting window has a variety of options and tools.
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** Zoom bombers can set their profile picture to an offensive image
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** This is a quick way to turn off all profile pictures
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For details, see Zoom guide, [https://support.zoom.us/hc/en-us/articles/360041848151-In-meeting-security-options In-meeting security options].   
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* '''All Participants to: Share Screen'''
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* '''"Hide Profile Pictures"'''
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** Uncheck this so that only the host can screen share
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** Zoom bombers can set their profile picture to an offensive image.
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*'''Suspend Participants Activities'''
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** This is a quick way to turn off all profile pictures.
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* '''"All Participants to: Share Screen"'''
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** Un-check this so only the host can screen share
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*'''"Suspend Participants Activities"'''
 
**This is a new setting for emergency situations
 
**This is a new setting for emergency situations
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**This shuts off all participants audio, video and screen sharing and locks the meeting  
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**This shuts off all participants' audio, video and screen sharing and locks the meeting  
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[[Category:Zoom]]
 
[[Category:Zoom]]

Latest revision as of 11:11, 1 December 2020

This guide contains information on some of Zoom's security settings and meeting controls.

  • The Zoom meeting links will be posted on a public website, which presents the potential for Zoom bombing.
  • Some settings require the current version of Zoom - please see "Check for Updates" below to make sure your Zoom app is up-to-date.


Check for Updates

To make sure you have the current version of Zoom:

  1. Sign into the Zoom application on your computer (not the website)
  2. Click on your profile icon in the upper right corner
  3. In the pop-out menu, click on "Check for Updates"
  4. Follow the prompts to install the update
  5. When finished, click on "Check for Updates" again
  6. Apply updates as needed until you see the "You are up to date" message

Meeting Settings

  1. Using a web browser, sign in to evergreen.zoom.us
  2. On the left side, click on "Meetings" and view the list under "Upcoming"
  3. Click on a meeting title to check its settings for the following sections:

Security Section

  • Do not select "Passcode"
  • Check "Waiting Room"

Meeting Options

  • Do not select "Allow participants to join anytime"
  • Check "Mute participants upon entry"
  • Do not select "Require authentication to join"
    • If selected this would require participants to sign in with Evergreen accounts
    • Not all participants will have Evergreen accounts



When in a Zoom Meeting

Take note of the app options outlined below for ways to protect your meeting:

Participants Window

The "Participants" window has options for muting microphones and removing participants.

For details, see Zoom guide, Managing Participants in a Meeting.

  • At the bottom of the window is a "Mute All" button
  • Hover over a participant's name until the "Mute" button appears
  • Hover over a participant's name until the "More" button appears
  • Apply any of the following actions as needed:
    • "Stop Video"
    • "Put in Waiting Room"
    • "Remove"

Security

The Security icon at the bottom of the Zoom meeting window has a variety of options and tools.

For details, see Zoom guide, In-meeting security options.

  • "Hide Profile Pictures"
    • Zoom bombers can set their profile picture to an offensive image.
    • This is a quick way to turn off all profile pictures.
  • "All Participants to: Share Screen"
    • Un-check this so only the host can screen share
  • "Suspend Participants Activities"
    • This is a new setting for emergency situations
    • This shuts off all participants' audio, video and screen sharing and locks the meeting
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