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| | <div class="lead"> | | <div class="lead"> |
| − | Registration & Records manage content and enrollment for the FERPA training. This guide outlines what the training covers and how to have student-staff enrolled to it. | + | Registration and Records manages and provides FERPA training for student-staff. |
| | </div> | | </div> |
| | <div class="gradientshadow"></div> | | <div class="gradientshadow"></div> |
| | | | |
| − | ====What is the '''FERPA Training for Student-Staff'''?====
| + | To schedule training, please contact [https://www.evergreen.edu/registration Registration & Records directly.] |
| − | This training was developed by Registration & Records to provide guidance for student employees who may be working with student information or data. Registration & Records staff manage content and enrollment for the training, which is available as a Canvas course.
| + | |
| | | | |
| − | The Canvas course covers:
| + | Related information at the college website: [https://www.evergreen.edu/ferpa Federal Family Educational Rights and Privacy Act (FERPA)] - scroll down the page to view "Information for Faculty and Staff". |
| − | * What is FERPA?
| + | |
| − | * Students and Education Records
| + | |
| − | * PII (Personally Identifiable Information)
| + | |
| − | * Disclosures
| + | |
| − | * The Dos and Don'ts of Compliance
| + | |
| − | * and more
| + | |
| − | | + | |
| − | =====What actions are needed to complete the training?=====
| + | |
| − | The training is considered completed after the student has successfully passed all quizzes and entered the required information at the Acknowledgment of Completion.
| + | |
| − | | + | |
| − | | + | |
| − | ====To have your student-staff enrolled to the training====
| + | |
| − | Please submit a request (support ticket) at [https://help.evergreen.edu help.evergreen.edu] which includes:
| + | |
| − | * your name and Evergreen email and/or "A" number
| + | |
| − | * name of the work area/office the student is employed with
| + | |
| − | * student's name, along with their Evergreen email and "A" number if possible
| + | |
| − | * Need multiple students enrolled? Please provide their information in one request.
| + | |
| − | * The site Section your student-staff will be enrolled to will have the same name as the work area/office they are with
| + | |
| − | ** for example: students working with Registration will be enrolled to the Section, "Student-Staff with Registration & Records"
| + | |
| − | | + | |
| − | | + | |
| − | ====To monitor your student-staff's training progress and completion====
| + | |
| − | When your student employees are enrolled as "Students," you will also be added to the course, in the role of "Teacher" (Section: "Supervisors"), so you can monitor your student-staff's progress and completion of the training at the course Gradebook.
| + | |
| − | | + | |
| − | In viewing the Gradebook, you'll be able to see at a glance what quizzes the student has completed:
| + | |
| − | | + | |
| − | * click on "Grades" in the Course Navigation Menu
| + | |
| − | * at the Gradebook, locate your student's name in the list
| + | |
| − | * or, if you've had multiple students enrolled, filter the Gradebook by Sections (work area/office)
| + | |
| − | ** click "View," go to "Filters" and click on "Sections"
| + | |
| − | ** an "All Sections" drop-down should appear along top of the Gradebook
| + | |
| − | ** click on the drop-down and select the needed Section from the list
| + | |
| − | | + | |
| − | =====Related Canvas Guides=====
| + | |
| − | * [https://community.canvaslms.com/t5/Instructor-Guide/How-do-I-use-the-Gradebook/ta-p/701 How do I use the Gradebook?]
| + | |
| − | * [https://community.canvaslms.com/t5/Instructor-Guide/How-do-I-sort-and-display-student-data-in-the-Gradebook/ta-p/1111 How do I sort and display student data in the Gradebook?]
| + | |
| − | | + | |
| − | | + | |
| − | ====Questions?====
| + | |
| − | * For training content and enrollment, please contact [https://www.evergreen.edu/registration Registration & Records]
| + | |
| − | * If experiencing a technical issue with Canvas, please contact [https://help.evergreen.edu Academic Technologies]
| + | |
| | | | |
| | [[Category:Training and Help]] | | [[Category:Training and Help]] |
