Glossary of Terms - Schedule Evergreen

Terminology definitions to make navigating Schedule Evergreen easier

Activity

An activity is the part of an event where space can be assigned. In an offering an activity can have classroom(s) assigned to it. Some examples include Physics Lecture, Seminar, Lab. In a conference an activity might have a keynote, this would be an activity within the event of the conference, but it may also have a life outside an offering. Other examples include: a meeting, or project time in the digital editing suites.

• Activity Time (i.e. individual occurrences) - Each instance of a recurring activity has an activity time that defines the start and end of the activity. If an activity happens every Monday at 9:00a.m. during spring quarter then the an activity time describes each meeting time. Therefore, Monday week one of spring quarter would be represented by a single activity time.
• Subscription - Users may subscribe to an activity. In the case of activities associated with offerings these may be driven by course registration. In the case of activities associated with departmental areas, these may be determined based on who is a member of the organization. For an offering, is populated by program/course enrollment.

Badge

This is either a skill or a certification that a person has met certain requirements that allows the person to reserve spaces or resources. 

Booking

A booking is a reservation of a space associated with a defined activity. The booking start and end date will include activity start and end date, but can be longer than the activity time (there may be requested setup and breakdown times associated with the activity).

• Dedicated Reservation – Time that schedulers can book to request a space for a specific group or use that prevents the use of this space by another requester.
• Set up and Tear down – Time that schedulers can book directly before and after a defined event.

Event

An event has a definable start and end date that can be a single activity or that can tie together multiple activities. Think about conference events where one event can have multiple meeting spaces. Each event has an event type which further defines how these events are labeled created and subscribed to.

• Owners – The user associated with the request of the event.

Request

A space request is be made for each activity.  The request indicates a desire to schedule or reschedule spaces. It may have a series of scheduling needs which identify the resources required for a particular activity. 

• Need - The scheduling needs required to make an activity happen. Typically this is based on the type of activity that is being requested. Needs start out as being associated with a request, but eventually become part of the request for a space.
• Resource - A possibly movable thing (or person) that can be requested with some subset of spaces. Examples include the grand piano that gets moved between the recital halls in the com building or the Science Instructional Tech that gets assigned to support a lab.

Resource

A resource that can be scheduled along with a room or separately (e.g., Technicians, Chromebooks)

Scheduling Center

A Scheduling Center is comprised of specialty spaces and space groups that are managed by staff responsible for the oversight of these specific spaces (e.g., Performing Arts, Science, Computing and Media). 

Space

Individual spaces (rooms or parts of rooms) that can be scheduled for an activity. Space Groups are made up from a collection of spaces.

Space Groups

A space group is a collection of spaces and resources for the purpose of controlling attributes that define how the space(s) gets scheduled.  Note that space groups are typically organized around the kinds of spaces that they are, but this does not imply that spaces must be grouped in this way. Each space group belongs to a scheduling center and is defined by the Center Administrator.