Difference between revisions of "Add/edit a work period shift"

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===How to add/edit a shift to Work Period===
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An Employee has to adjust the hours of work within the work period, and/or worked additional time outside of the regular scheduled shift. The employee will need to add/edit the work period.
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# Access my.evergreen.edu and select '''Time Tracking'''
:1. Access my.evergreen.edu and select '''Time Tracking'''
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# The list of the individual work periods will display
:2. The list of the individual work periods will display
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# Select the work period by clicking the '''“Starting” date link''' of the work period that you would like to access
:3. Select the work period by clicking the '''“Starting” date link''' of the work period that you would like to access
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# The work period will display
:4. The work period will display
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[[file:Add_Edit1.jpg|400px]]  
 
[[file:Add_Edit1.jpg|400px]]  
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===='''How to edit a shift'''====
 
===='''How to edit a shift'''====
  
:1. '''Edit''' a shift directly preceding/following your regular hours of work.  
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# '''Edit''' a shift directly preceding/following your regular hours of work.  
:2. Overwrite the '''Hours''' (=Duration of Work) with the actual hours worked on the day and save the change.  
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# Overwrite the '''Hours''' (=Duration of Work) with the actual hours worked on the day and save the change.  
 
   
 
   
 
[[file:Add_Edit2.jpg|400px]]  
 
[[file:Add_Edit2.jpg|400px]]  
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===='''How to add a shift'''====
 
===='''How to add a shift'''====
  
:3. Add a shift/hours of work – select [[file:Add_Edit3.jpg|50px]]  located on the left of the '''Day'''
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# Add a shift/hours of work – select [[file:Add_Edit3.jpg|50px]]  located on the left of the '''Day'''
:4. A pop up window will display with your default schedule indicating [[file:Add_Edit4.jpg|100px]]   
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# A pop up window will display with your default schedule indicating [[file:Add_Edit4.jpg|100px]]   
:5. Adjust the '''Start Time/Duration/Lunch''' as needed and select '''Add Shift'''
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# Adjust the '''Start Time/Duration/Lunch''' as needed and select '''Add Shift'''
  
 
[[file:Add_Edit5.jpg|400px]]  
 
[[file:Add_Edit5.jpg|400px]]  
  
 
[[file:Add_Edit6.jpg|400px]]  
 
[[file:Add_Edit6.jpg|400px]]  
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'''Additional steps to finalize the work period'''
 
   
 
   
:6. If you determine that the changes are not correct and you want to reset the entire work period, select Reset to Schedule (will remove all changes and displays your default schedule), you can do that as long you have not certified the work period – after you certified you will need to get the help from your supervisor and/or HRS.  
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If you determine that the changes are not correct and you want to reset the entire work period, select '''Reset to Schedule''' (will remove all changes and displays your regular/default schedule). This can be done as long the work period is not certified – after its certified that feature is logged and the supervisor and/or HRS need to clear the certification.  
:7. If everything is correct you can Certify the work period.
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If everything is correct you can '''Certify''' the work period.
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If you have additional questions, please contact [mailto:timeandleave@evergreen.edu Time and Leave DL]
 
If you have additional questions, please contact [mailto:timeandleave@evergreen.edu Time and Leave DL]
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[[Category:Time and Leave]]

Latest revision as of 16:00, 14 August 2017


An Employee has to adjust the hours of work within the work period, and/or worked additional time outside of the regular scheduled shift. The employee will need to add/edit the work period.

  1. Access my.evergreen.edu and select Time Tracking
  2. The list of the individual work periods will display
  3. Select the work period by clicking the “Starting” date link of the work period that you would like to access
  4. The work period will display

Add Edit1.jpg

How to edit a shift

  1. Edit a shift directly preceding/following your regular hours of work.
  2. Overwrite the Hours (=Duration of Work) with the actual hours worked on the day and save the change.

Add Edit2.jpg


How to add a shift

  1. Add a shift/hours of work – select Add Edit3.jpg located on the left of the Day
  2. A pop up window will display with your default schedule indicating Add Edit4.jpg
  3. Adjust the Start Time/Duration/Lunch as needed and select Add Shift

Add Edit5.jpg

Add Edit6.jpg

Additional steps to finalize the work period

If you determine that the changes are not correct and you want to reset the entire work period, select Reset to Schedule (will remove all changes and displays your regular/default schedule). This can be done as long the work period is not certified – after its certified that feature is logged and the supervisor and/or HRS need to clear the certification.

If everything is correct you can Certify the work period.