Difference between revisions of "Banner Self Service for Faculty"

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__NOTOC__
 
__NOTOC__
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{{facstaffonly}}
 
[[Image:Banner faculty information.png|thumb|200px|right|Figure 1]]
 
[[Image:Banner faculty information.png|thumb|200px|right|Figure 1]]
 
[[Image:Banner select term.png|thumb|200px|right|Figure 2]]
 
[[Image:Banner select term.png|thumb|200px|right|Figure 2]]
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[[Image:Banner registration overrides.png|thumb|200px|Figure 7]]
 
[[Image:Banner registration overrides.png|thumb|200px|Figure 7]]
 
[[Image:Banner Custom Class list.png|thumb|200px|Figure 8]]
 
[[Image:Banner Custom Class list.png|thumb|200px|Figure 8]]
 
 
 
  
 
===Getting Started===
 
===Getting Started===
#faculty should go to my.evergreen.edu and login
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#Faculty: go to [https://my.evergreen.edu my.evergreen.edu] and log in
#Click on '''Gateway Home''' (this terminology will go away soon)
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#Select '''Faculty Class Information''' (See [[:Image:Banner faculty information.png|Figure 1]])
#Select '''Faculty Information''' (See [[:Image:Banner faculty information.png|Figure 1]])
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#Choose the term you want to work with (See [[:Image:Banner select term.png|Figure 2]])
 
#Choose the term you want to work with (See [[:Image:Banner select term.png|Figure 2]])
 
#Select CRN for class from drop down list (See [[:Image:Banner select crn.png|Figure 3]])
 
#Select CRN for class from drop down list (See [[:Image:Banner select crn.png|Figure 3]])
 
 
 
  
 
===Summary Class List===
 
===Summary Class List===
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*Enrollment counts
 
*Enrollment counts
 
*Summary listing of all enrolled students  
 
*Summary listing of all enrolled students  
 
 
 
  
 
===Faculty Detail Schedule===  
 
===Faculty Detail Schedule===  
* provides summary of all CRNs associated with faculty (See [[:Image:Banner Faculty Detail Schedule.png|Figure 5]])
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* Provides summary of all CRNs associated with faculty (See [[:Image:Banner Faculty Detail Schedule.png|Figure 5]])
 
* # of enrolled students
 
* # of enrolled students
 
* # of wait listed students
 
* # of wait listed students
 
 
 
 
  
 
===Emailing Students===
 
===Emailing Students===
From the '''Summary class list''' page you can send e-mail to an individual student and (at the very bottom) to the whole class.  
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From the '''Summary Class List''' page you can send e-mail to an individual student and (at the very bottom) to the whole class.  
#navigate to '''Summary class list'''Summary class list
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#Navigate to '''Summary Class List'''
#at the bottom of list click '''Email class'''
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#At the bottom of list, click '''Email class'''
#this will launch your local email client and populate the bcc field with all of the students '''preferred''' email addresses.  
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#This will launch your local email application, such as Outlook or Mail for Mac, and populate the bcc field with all of the students' '''preferred''' email addresses.  
 
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#If you do not have a local client, see below for a workaround.
Note: this will not work with Outlook Webmail. If you create an e-mail to the whole list with this button, it puts the addresses into the BCC: line to send each student a blind carbon copy, which doesn’t show any other addresses. You put your own address in the To: line. Unfortunately, that also means students can’t send messages to everybody in a program by hitting Reply All with a message like this. Using a [[Mailing Lists|Lyris Mailing List]] is more appropriate for allowing students to email the entire class.
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+
 
+
 
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+
  
 +
'''Known problems:'''
 +
*'''Mac users''': the listing uses semi-colons between email addresses and will NOT work in Mac Mail. Copy and paste the listing of email addresses (with the semicolons) into Outlook Webmail and send from there.
 +
*'''No local email client''': Only access email from a browser, then the above will not work. From the summary class list page, don't click on the link that says "Email class" at the bottom left, but simply hover your mouse over the link and hit Control/C (copy).  You can then go to your email, compose a message and in the "To" field, click Control/V (paste).  This will paste in the link text which is all of the email addresses that are part of this link, with some extra HTML code that you have to then get rid of.
 +
:
 +
:Copied and pasted the link contents into my "To" field in my browser:
 +
:
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:<nowiki><a href="mailto:?Bcc=notone44@evergreen.edu;fakers99@evergreen.edu">Email class</a></nowiki>
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:
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:And this striked text below is what you would get rid of, leaving the email addresses only separated by semicolons:
 +
:
 +
:<span style="color: red; text-decoration: line-through;"><nowiki><a href="mailto:?Bcc=</nowiki></span>notone44@evergreen.edu;fakers99@evergreen.edu<span style="color: red; text-decoration: line-through;">">Email class</span>
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:
 +
:
 
===Registration Permits/Overrides===
 
===Registration Permits/Overrides===
 
#Choose '''Registration Overrides''' from the Faculty Services tab
 
#Choose '''Registration Overrides''' from the Faculty Services tab
#the A# of students is "sticky" and will automatically display the last student selected
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#The A# of students is "sticky" and will automatically display the last student selected
#to change to a new student select '''ID Selection''' from the links at the bottom of the page
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#To change to a new student, select '''ID Selection''' from the links at the bottom of the page
 
#Enter the A# of the student for whom you'd like to set an override (See [[:Image:Banner ID Selection2.png|Figure 6]])
 
#Enter the A# of the student for whom you'd like to set an override (See [[:Image:Banner ID Selection2.png|Figure 6]])
#select the type of override: campus, class, signature
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#Select the type of override: campus, class, signature
#choose the CRN (See [[:Image:Banner registration overrides.png|Figure 7]])
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#Choose the CRN (See [[:Image:Banner registration overrides.png|Figure 7]])
 
+
 
+
 
+
  
 
===Custom Class List===
 
===Custom Class List===
 
The Custom Class List and Custom Class Waitlist items on your Banner web menu produce tables with the information from the registration database in the order you select. You can select, copy and paste your tables of names and/or emails into Word or Excel to get started making class lists, etc. (See [[:Image:Banner Custom Class list.png|Figure 8]])
 
The Custom Class List and Custom Class Waitlist items on your Banner web menu produce tables with the information from the registration database in the order you select. You can select, copy and paste your tables of names and/or emails into Word or Excel to get started making class lists, etc. (See [[:Image:Banner Custom Class list.png|Figure 8]])
  
 +
Note for Excel users: If you know a little about Excel you can use a word processor to replace some commas or spaces in what you get from Banner with tabs, then import that tabbed file into Excel and use a formula to get the last names in front of the first names, etc....
 +
Banner also lets you check the current state of your program budget.
  
'''Note:''' Mac users need Netscape 7 if they want to do this directly, since Excel puts pasted tables from Safari and Firefox all into one column
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[[category:my.evergreen.edu]]
 
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Sidenote for Excel users - (If you know a little about Excel you can use a word processor to replace some commas or spaces in what you get from Banner with tabs, then import that tabbed file into Excel and use a formula to get the last names in front of the first names, etc....)
+
Banner also lets you check the current state of your program budget.
+
  
 
'''Known Problems:'''
 
'''Known Problems:'''
  
# You must have a student's A........ number to enter an override yourself. (It looks as if you can also do a search by name, but at this point the name search is limited to students who are already registered in your program.)
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# You must have a student's "A" number to enter an override yourself. (It looks as if you can also do a search by name, but at this point the name search is limited to students who are already registered in your program.)
 
+
 
+
  
[[Category:Faculty Administrative Tools]]
 
 
[[Category:Faculty]]
 
[[Category:Faculty]]
 +
[[Category:Administrative]]

Revision as of 14:06, 3 September 2019

for faculty and staff
Figure 1
Figure 2
Figure 3
Figure 4
Figure 5
Figure 6
Figure 7
Figure 8

Getting Started

  1. Faculty: go to my.evergreen.edu and log in
  2. Select Faculty Class Information (See Figure 1)
  3. Choose the term you want to work with (See Figure 2)
  4. Select CRN for class from drop down list (See Figure 3)

Summary Class List

(See Figure 4) Use this page to view summary information for your course or program including:

  • Course Information
  • Enrollment counts
  • Summary listing of all enrolled students

Faculty Detail Schedule

  • Provides summary of all CRNs associated with faculty (See Figure 5)
  • # of enrolled students
  • # of wait listed students

Emailing Students

From the Summary Class List page you can send e-mail to an individual student and (at the very bottom) to the whole class.

  1. Navigate to Summary Class List
  2. At the bottom of list, click Email class
  3. This will launch your local email application, such as Outlook or Mail for Mac, and populate the bcc field with all of the students' preferred email addresses.
  4. If you do not have a local client, see below for a workaround.

Known problems:

  • Mac users: the listing uses semi-colons between email addresses and will NOT work in Mac Mail. Copy and paste the listing of email addresses (with the semicolons) into Outlook Webmail and send from there.
  • No local email client: Only access email from a browser, then the above will not work. From the summary class list page, don't click on the link that says "Email class" at the bottom left, but simply hover your mouse over the link and hit Control/C (copy). You can then go to your email, compose a message and in the "To" field, click Control/V (paste). This will paste in the link text which is all of the email addresses that are part of this link, with some extra HTML code that you have to then get rid of.
Copied and pasted the link contents into my "To" field in my browser:
<a href="mailto:?Bcc=notone44@evergreen.edu;fakers99@evergreen.edu">Email class</a>
And this striked text below is what you would get rid of, leaving the email addresses only separated by semicolons:
<a href="mailto:?Bcc=notone44@evergreen.edu;fakers99@evergreen.edu">Email class

Registration Permits/Overrides

  1. Choose Registration Overrides from the Faculty Services tab
  2. The A# of students is "sticky" and will automatically display the last student selected
  3. To change to a new student, select ID Selection from the links at the bottom of the page
  4. Enter the A# of the student for whom you'd like to set an override (See Figure 6)
  5. Select the type of override: campus, class, signature
  6. Choose the CRN (See Figure 7)

Custom Class List

The Custom Class List and Custom Class Waitlist items on your Banner web menu produce tables with the information from the registration database in the order you select. You can select, copy and paste your tables of names and/or emails into Word or Excel to get started making class lists, etc. (See Figure 8)

Note for Excel users: If you know a little about Excel you can use a word processor to replace some commas or spaces in what you get from Banner with tabs, then import that tabbed file into Excel and use a formula to get the last names in front of the first names, etc.... Banner also lets you check the current state of your program budget.

Known Problems:

  1. You must have a student's "A" number to enter an override yourself. (It looks as if you can also do a search by name, but at this point the name search is limited to students who are already registered in your program.)