Difference between revisions of "Canvas at Evergreen"

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(How enrollment works in Canvas)
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{{Canvas|lead=
__NOTOC__
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FAQs for Faculty and Staff
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|content=
    <div class="span8 ">
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          <div class="lead">
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<p>FAQs for Faculty and Staff
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</div>
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<div class="gradientshadow"></div>
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===What is Canvas?===
 
===What is Canvas?===
{{Collapsed|
 
 
 
Canvas is a learning management system (LMS) by Instructure which features:
 
Canvas is a learning management system (LMS) by Instructure which features:
*A clean, user-friendly interface
+
*A clean, user-friendly interface.
*A dashboard page that quickly summarizes assignments, announcements and other relevant information across course sites
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*A dashboard page that quickly summarizes assignments, announcements and other relevant information across course sites.
*Customizable notifications students can get alerts via email, text message or social media at the frequency they desire
+
*Customizable notifications: students can get alerts via email, text message or social media at the frequency they desire.
*A working calendar that can be added to Google Calendar, iCal or other popular calendar tools
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*A working calendar that can be added to Google Calendar, iCal or other popular calendar tools.
*Support for media content
+
*Support for embedded and recorded media content: images, audio, video.
*The power of the cloud
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*The power of the cloud.
 +
 
  
=====For an overview of Canvas for higher ed, visit [http://www.instructure.com/higher-education Instructure.com]=====
 
}}
 
  
 
===Are Canvas sites private or visible to the public?===
 
===Are Canvas sites private or visible to the public?===
 
Evergreen's Canvas sites are private by default, and are NOT visible to the public.
 
Evergreen's Canvas sites are private by default, and are NOT visible to the public.
 
*However, faculty can choose to make a site partially visible to the public, but it will not include any student data.
 
*However, faculty can choose to make a site partially visible to the public, but it will not include any student data.
 +
  
 
===When is my course available? Can I create my course in Canvas in advance?===
 
===When is my course available? Can I create my course in Canvas in advance?===
Canvas courses are not created automatically but by faculty request through [http://presence.evergreen.edu/ Academic Technologies] (FKA Presence).
+
Canvas courses are not created automatically but [http://helpwiki.evergreen.edu/wiki/index.php/Selecting_Academic_Technologies can be self-selected by faculty] through their [http://presence.evergreen.edu/ Academic Resources] page.
 
*A course may be requested by faculty once the offering has been made available in Banner.
 
*A course may be requested by faculty once the offering has been made available in Banner.
*Your Canvas site should be available within 24 hours following request.
+
*Your Canvas site should be available within 2 hours following your self-selection request.
 +
 
  
 
===I have requested a site, but I don't see my course in Canvas===
 
===I have requested a site, but I don't see my course in Canvas===
In Canvas, please click on '''Help''' in the upper right corner and select '''Report a Problem''' to submit a help ticket.
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In Canvas, please click on '''Help''' at bottom of the global navigation menu at far left and select '''Report a Problem''' to submit a help ticket.
 +
 
  
===What is my File Storage quota for my course?===
+
===What is the File Storage quota for my course?===
*Each Canvas course site is allotted 500 MB for file storage.
+
*Each Canvas course site is allotted 500 MB for file storage and Canvas Groups have 50 MB of storage.
 
*In addition, each individual Canvas user is allotted 50 MB for personal file storage.
 
*In addition, each individual Canvas user is allotted 50 MB for personal file storage.
**Concerns or requests regarding file storage quota? Please contact [http://presence.evergreen.edu/ Academic Computing].
+
*Concerns or requests regarding file storage quota? Please contact [https://help.evergreen.edu/ Academic Technologies].
  
===How enrollment works in Canvas===
 
{{Collapsed|
 
  
 +
===Student Enrollment in Canvas and Conclusion Schedule===
 
Students registered for your course or students you've made a signature override for will be automatically enrolled in your offering.
 
Students registered for your course or students you've made a signature override for will be automatically enrolled in your offering.
 
*Students with signature override who have not officially registered will be concluded at the end of the first two weeks of class.
 
*Students with signature override who have not officially registered will be concluded at the end of the first two weeks of class.
*Students that un-enroll from the class will have their enrollment in the Canvas course concluded automatically.
+
*Students who un-enroll from the class will have their enrollment in the Canvas course concluded within 24 weekday                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              hours.
*If you want to add students to your class who are not already enrolled, please reference '''Add and manage students in Canvas using Sections''' below.
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*If you want to add students to your class who are not yet registered, please submit an [http://helpwiki.evergreen.edu/wiki/index.php/LMS_Access_Exception_Process_for_Faculty LMS Access Exception Request] via [https://help.evergreen.edu/ help.evergreen.edu]. '''Please Note:''' Students added via this method will not appear in the Canvas Gradebook and they will not be able to submit work to assignments.
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 +
 
 +
====Concluded Student Enrollment by Term====
 +
 
 +
For multi-term offerings using a single Canvas site for all terms, conclusion of student enrollment per term section occurs by Monday morning Week 1 of the following term.
 +
 
 +
For example:
 +
*Fall enrollment is concluded Monday, Week 1, of Winter quarter.
 +
*Winter enrollment is concluded Monday, Week 1, of Spring quarter, and so on.
 +
 
 +
 
 +
Conclusion of an enrollment section means students:
 +
*have read-only access to site content and course materials associated with the previous term(s)
 +
*will no longer receive Canvas notifications related to the offering’s site activity (unless they are enrolled in a subsequent term)
  
  
 
See also Instructure's illustrated guide:
 
See also Instructure's illustrated guide:
*[http://guides.instructure.com/m/4152/l/57138-where-can-i-find-concluded-student-enrollments-for-my-course Where can I find concluded student enrollments for my course?]
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*[https://community.canvaslms.com/docs/DOC-2882 Where can I find concluded student enrollments for my course?]
}}
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===Add and manage students in Canvas using Sections===
 
{{Collapsed|
 
  
Sections are used to organize students for administrative and assessment purposes.
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===Manage Student Enrollment Sections in Canvas===
 +
 
 +
====Sections are used to organize students for administrative and assessment purposes.====
  
 
These are the default sections created for single and multi-term offerings:
 
These are the default sections created for single and multi-term offerings:
*a section for each quarter for student enrollment
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*a section for each quarter for student enrollment (e.g. Students for Fall, Students for Winter, etc.)
*a section titled '''Manually add students here all quarters''' (please use this section for adding students)
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*a section for faculty members associated with the offering
 
*a section for faculty members associated with the offering
 
*a seminar section per faculty per quarter
 
*a seminar section per faculty per quarter
  
 +
 +
Faculty can create additional Sections as needed.
 +
 +
 +
====To organize students into Seminar Sections:====
 +
* click on '''People''' in the Course Navigation Menu
 +
* at the People index, click on the gear icon to far right of a student’s name
 +
* from the drop-down menu that appears, click on '''Edit Sections'''
 +
* in the Section Enrollments pop-up window, at the Enter a section name field, click on '''browse'''
 +
* from the drop-down menu of available sections, click on the name of a Section to select it
 +
* click the blue '''Update''' button to save
 +
 +
 +
When you return to the People index, you should see the section listed under “Section” (membership) indicated for that student.
  
 
See also Instructure's illustrated guides:
 
See also Instructure's illustrated guides:
*[http://guides.instructure.com/m/4214/l/55346-how-are-courses-and-sections-related How are courses and sections related?]
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*[https://community.canvaslms.com/docs/DOC-2963 How are courses and sections related?]
*[http://guides.instructure.com/m/4152/l/97895-how-do-i-add-students-to-a-section How do I add students to a section?]
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*[https://community.canvaslms.com/docs/DOC-2967 How do I add students to a section?]
}}
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 +
 
 +
 
 +
 
 +
===Completed Offerings and Conclusion of Canvas Sites===
 +
====Conclusion of Canvas sites occurs following an offering's last term by Monday morning, Week 9, of the subsequent term.====
 +
 
 +
For example:
 +
*A Fall-Winter-Spring offering is concluded Monday, Week 9, of Summer quarter.
 +
*A Fall-only offering concludes Monday, Week 9, of Winter quarter.
 +
 
 +
 
 +
When the offering’s Canvas concludes, the site will no longer appear on your my.evergreen page or Canvas Dashboard but is still accessible:
 +
*From your my.evergreen page, click on '''Canvas Home'''
 +
*At your Canvas Dashboard, click on '''Courses''' at left (just under the Dashboard icon) and then '''All Courses'''
 +
*At the '''All Courses''' page, scroll down to view courses listed under '''Past Enrollments'''
 +
 
 +
 
 +
====Faculty retain access to their offering's Canvas site, although:====
 +
*The People index is depopulated of students, the Gradebook and assessment are kept intact.
 +
*Viewing student submissions via SpeedGrader is no longer available, student submissions can be downloaded via the Gradebook and individual Assignment pages.
 +
*Students have read-only access to concluded Canvas sites.
 +
 
 +
 
 +
 
 +
===Use Content from a Previous Canvas===
 +
 
 +
*[https://community.canvaslms.com/docs/DOC-2685 How do I import content from another Canvas course?]
  
===Use content from a previous course===
+
If you would like help with migrating content, please contact [https://help.evergreen.edu/ Academic Technologies] for assistance.
If you would like to have content from Moodle imported into a Canvas course, please [http://presence.evergreen.edu/ contact Academic Computing] for assistance.
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</div>
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|sidebar=
<div class="span4 gradientbox">
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'''Related:'''
'''Related pages'''
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*[https://evergreen.instructure.com/courses/96 Canvas Orientation for Faculty]
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*[[Canvas for Students]]
 
*[[Canvas for Students]]
 
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*[https://canvas.evergreen.edu/enroll/X9GKRT Canvas for Faculty (Canvas Course)]
 +
----
  
 
{{Canvas Guide Topics}}
 
{{Canvas Guide Topics}}
 +
----
 
{{Canvas Help}}
 
{{Canvas Help}}
</div>
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}}
 
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[[Category:Canvas]]
 
[[Category:Canvas]]

Latest revision as of 16:56, 12 March 2020



Canvas-logo-grn300.png

FAQs for Faculty and Staff

What is Canvas?

Canvas is a learning management system (LMS) by Instructure which features:

  • A clean, user-friendly interface.
  • A dashboard page that quickly summarizes assignments, announcements and other relevant information across course sites.
  • Customizable notifications: students can get alerts via email, text message or social media at the frequency they desire.
  • A working calendar that can be added to Google Calendar, iCal or other popular calendar tools.
  • Support for embedded and recorded media content: images, audio, video.
  • The power of the cloud.


Are Canvas sites private or visible to the public?

Evergreen's Canvas sites are private by default, and are NOT visible to the public.

  • However, faculty can choose to make a site partially visible to the public, but it will not include any student data.


When is my course available? Can I create my course in Canvas in advance?

Canvas courses are not created automatically but can be self-selected by faculty through their Academic Resources page.

  • A course may be requested by faculty once the offering has been made available in Banner.
  • Your Canvas site should be available within 2 hours following your self-selection request.


I have requested a site, but I don't see my course in Canvas

In Canvas, please click on Help at bottom of the global navigation menu at far left and select Report a Problem to submit a help ticket.


What is the File Storage quota for my course?

  • Each Canvas course site is allotted 500 MB for file storage and Canvas Groups have 50 MB of storage.
  • In addition, each individual Canvas user is allotted 50 MB for personal file storage.
  • Concerns or requests regarding file storage quota? Please contact Academic Technologies.


Student Enrollment in Canvas and Conclusion Schedule

Students registered for your course or students you've made a signature override for will be automatically enrolled in your offering.

  • Students with signature override who have not officially registered will be concluded at the end of the first two weeks of class.
  • Students who un-enroll from the class will have their enrollment in the Canvas course concluded within 24 weekday hours.
  • If you want to add students to your class who are not yet registered, please submit an LMS Access Exception Request via help.evergreen.edu. Please Note: Students added via this method will not appear in the Canvas Gradebook and they will not be able to submit work to assignments.


Concluded Student Enrollment by Term

For multi-term offerings using a single Canvas site for all terms, conclusion of student enrollment per term section occurs by Monday morning Week 1 of the following term.

For example:

  • Fall enrollment is concluded Monday, Week 1, of Winter quarter.
  • Winter enrollment is concluded Monday, Week 1, of Spring quarter, and so on.


Conclusion of an enrollment section means students:

  • have read-only access to site content and course materials associated with the previous term(s)
  • will no longer receive Canvas notifications related to the offering’s site activity (unless they are enrolled in a subsequent term)


See also Instructure's illustrated guide:


Manage Student Enrollment Sections in Canvas

Sections are used to organize students for administrative and assessment purposes.

These are the default sections created for single and multi-term offerings:

  • a section for each quarter for student enrollment (e.g. Students for Fall, Students for Winter, etc.)
  • a section for faculty members associated with the offering
  • a seminar section per faculty per quarter


Faculty can create additional Sections as needed.


To organize students into Seminar Sections:

  • click on People in the Course Navigation Menu
  • at the People index, click on the gear icon to far right of a student’s name
  • from the drop-down menu that appears, click on Edit Sections
  • in the Section Enrollments pop-up window, at the Enter a section name field, click on browse
  • from the drop-down menu of available sections, click on the name of a Section to select it
  • click the blue Update button to save


When you return to the People index, you should see the section listed under “Section” (membership) indicated for that student.

See also Instructure's illustrated guides:



Completed Offerings and Conclusion of Canvas Sites

Conclusion of Canvas sites occurs following an offering's last term by Monday morning, Week 9, of the subsequent term.

For example:

  • A Fall-Winter-Spring offering is concluded Monday, Week 9, of Summer quarter.
  • A Fall-only offering concludes Monday, Week 9, of Winter quarter.


When the offering’s Canvas concludes, the site will no longer appear on your my.evergreen page or Canvas Dashboard but is still accessible:

  • From your my.evergreen page, click on Canvas Home
  • At your Canvas Dashboard, click on Courses at left (just under the Dashboard icon) and then All Courses
  • At the All Courses page, scroll down to view courses listed under Past Enrollments


Faculty retain access to their offering's Canvas site, although:

  • The People index is depopulated of students, the Gradebook and assessment are kept intact.
  • Viewing student submissions via SpeedGrader is no longer available, student submissions can be downloaded via the Gradebook and individual Assignment pages.
  • Students have read-only access to concluded Canvas sites.


Use Content from a Previous Canvas

If you would like help with migrating content, please contact Academic Technologies for assistance.