Difference between revisions of "Enrollment Information for Canvas"

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Help for Faculty and Staff
 
Help for Faculty and Staff
 
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Canvas allows us to create a living class list. When students enroll in your course via Registration they are added to your course that same day. ''Please note that this does not mean they have immediate access to your course content.''
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====Canvas allows us to create a living class list. When students enroll in your course via Registration they are added to your course that same day. '''However, they may not have access to the offering's Canvas site up to 24 hours following registration.'''====
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*Faculty still control access by [http://guides.instructure.com/m/4152/l/57126-how-do-i-publish-my-course publishing the course] when they are ready.
 
*Faculty still control access by [http://guides.instructure.com/m/4152/l/57126-how-do-i-publish-my-course publishing the course] when they are ready.
 
*Students admitted to an on-going course will be added the Friday of Evaluation Week of the prior quarter. For example, Winter Quarter students joining an on-going Fall offering will be added the Friday of Evaluation Week of Fall Quarter.
 
*Students admitted to an on-going course will be added the Friday of Evaluation Week of the prior quarter. For example, Winter Quarter students joining an on-going Fall offering will be added the Friday of Evaluation Week of Fall Quarter.
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====What if I see student names I do not recognize?====
 
====What if I see student names I do not recognize?====
*The People list in Canvas is live data, and for a student to appear in your course they must have registered for it or be on your waitlist.
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*The People list in Canvas is live data, and for a student to appear in your course they must have registered for it.
*Students who drop your course will have their enrollment concluded automatically.
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*Students who drop your course will have their enrollment concluded automatically - however, they will still display at the People page, with an "inactive" tag, until the end of Week 2.
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*Students indicated as "inactive" no longer have access to the Canvas site and will not be able to receive communications through Canvas.
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====Waitlisted Students====
 
====Waitlisted Students====
 
*Waitlisted students do not have access to your course until they are officially registered.
 
*Waitlisted students do not have access to your course until they are officially registered.
*Academic Computing can help you add waitlisted students to your course temporarily. Please contact us at http://help.evergreen.edu
 
  
====How to Manually Add Students====
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# Click on “People" in the Course Navigation menu.
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====Who Faculty can add as Users====
# In the "Add People" window, ignore the format example and ONLY enter the student’s Evergreen username (i.e., hoobel17) or "A" number. If entering multiple usernames or A #s, separate with commas.
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# For Role, select “Student."
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For FERPA purposes, faculty do '''not''' have the ability to add users as a:
# For Section, select “Manually add students here” - if you do not place them in this Section, they will get bumped out of site enrollment.
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* Student
# Click blue “Next” button, Canvas should validate user(s), then you can follow through prompts to complete enrollment.
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* TA, Program Assistant
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* or Faculty
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(Canvas will let you add folks but it won't stick, they will get bumped out if not officially registered for or associated with the offering.)
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=====How to Request Adding Program Assistants/TAs or Faculty to Your Canvas Site:=====
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[http://helpwiki.evergreen.edu/wiki/index.php/Program_Assistants_and_TAs_in_Canvas To have a Program Assistant/TA added], or another faculty member, please submit a request to Academic Technologies via [https://help.evergreen.edu/ help.evergreen.edu].
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=====How to Request Adding a non-/not-yet-registered or ILC/SOS Student to Your Canvas Site:=====
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If you need to have a student enrolled to your site who is not yet registered for your offering, please submit an [http://helpwiki.evergreen.edu/wiki/index.php/LMS_Access_Exception_Process_for_Faculty LMS Access Exception Request] via [https://help.evergreen.edu/ help.evergreen.edu].
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====='''Please Note: Limitations of the LMS Access Exception (LAE) Role'''=====
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Students added via this method:
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* will '''not''' appear in the Canvas Gradebook
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* will '''not''' be able to submit work/files to online assignments
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* will '''not''' be able to interact with quizzes
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* '''cannot''' be added to a Seminar Section by faculty
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**please submit a request at [https://help.evergreen.edu/ help.evergreen.edu] so Academic Technologies staff can do this for you.
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|sidebar=
 
|sidebar=
'''Related pages'''
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'''Related:'''
*[https://evergreen.instructure.com/courses/96 Canvas Orientation for Faculty]
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*[[Canvas for Students]]
 
*[[Canvas for Students]]
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*[https://canvas.evergreen.edu/enroll/X9GKRT Canvas for Faculty (Canvas Course)]
 
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{{Canvas Guide Topics}}
 
{{Canvas Guide Topics}}

Latest revision as of 16:57, 12 March 2020



Canvas-logo-grn300.png

Help for Faculty and Staff

Canvas allows us to create a living class list. When students enroll in your course via Registration they are added to your course that same day. However, they may not have access to the offering's Canvas site up to 24 hours following registration.

When will students be added to my course and when will they have access?

Here is how this works:

  • Faculty still control access by publishing the course when they are ready.
  • Students admitted to an on-going course will be added the Friday of Evaluation Week of the prior quarter. For example, Winter Quarter students joining an on-going Fall offering will be added the Friday of Evaluation Week of Fall Quarter.


What if I see student names I do not recognize?

  • The People list in Canvas is live data, and for a student to appear in your course they must have registered for it.
  • Students who drop your course will have their enrollment concluded automatically - however, they will still display at the People page, with an "inactive" tag, until the end of Week 2.
  • Students indicated as "inactive" no longer have access to the Canvas site and will not be able to receive communications through Canvas.


Waitlisted Students

  • Waitlisted students do not have access to your course until they are officially registered.


Who Faculty can add as Users

For FERPA purposes, faculty do not have the ability to add users as a:

  • Student
  • TA, Program Assistant
  • or Faculty

(Canvas will let you add folks but it won't stick, they will get bumped out if not officially registered for or associated with the offering.)


How to Request Adding Program Assistants/TAs or Faculty to Your Canvas Site:

To have a Program Assistant/TA added, or another faculty member, please submit a request to Academic Technologies via help.evergreen.edu.

How to Request Adding a non-/not-yet-registered or ILC/SOS Student to Your Canvas Site:

If you need to have a student enrolled to your site who is not yet registered for your offering, please submit an LMS Access Exception Request via help.evergreen.edu.


Please Note: Limitations of the LMS Access Exception (LAE) Role

Students added via this method:

  • will not appear in the Canvas Gradebook
  • will not be able to submit work/files to online assignments
  • will not be able to interact with quizzes
  • cannot be added to a Seminar Section by faculty
    • please submit a request at help.evergreen.edu so Academic Technologies staff can do this for you.