Difference between revisions of "LMS Access Exception Process for Faculty"

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('''Need a TA or program assistant added?''' Please see this guide, [[Program Assistants and TAs in Canvas]].)
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==== Why is there an Exception Process? ====
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Students who are added to a Canvas site who have not yet registered have been confused into thinking their registration is complete. In order to provide a more predictable and understandable process for students, the Academic Division has chosen to implement an LMS exception process.
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==== The Standard/College Enrollment Practice ====
 
==== The Standard/College Enrollment Practice ====
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Student logins will load into closed LMS sites (Canvas or Wordpress) upon registration. Faculty should not be able to add students manually or by override in Banner to closed Canvas or Wordpress sites and Academic Technology staff should not accommodate these requests for exceptions directly from faculty. The value is that students should not be getting access to resources before they have registered and committed to paying tuition for the educational knowledge and resources they are about to experience.
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The Academic Division has determined that students should only have access to resources once they have registered for an offering. Once a student's registration has been completed they will be auto-enrolled into the curricular Canvas site associated with that offering. Students not registered will not be able to access any part of the Canvas site for the offering.
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==== What is the Exception Process? ====
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All exceptions (e.g. programs, contracts, wait-listed or visiting students, etc.) for access should go through an academic approval process initiated via a [https://help.evergreen.edu help ticket] using the subject line “LMS Exception Request."
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Information to include in your ticket:
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* name of offering and term(s)
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* name of student, their Evergreen username/email, and "A" number
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* reason the student should be added to your curricular site
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Once approved, the student will be added to your Canvas site in the Canvas role of "Observer" and you will be notified.
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PLEASE NOTE: '''Students added to Canvas as an LMS Exception/Observer will not appear in the Gradebook.'''
  
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==== Why is there a Exception Process? ====
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They will be able to participate in Canvas Discussions but they will not be able to submit work to Assignments or take Quizzes.
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Students who are added to a Canvas or Wordpress site who have not yet registered, have been confused into thinking their registration is complete.  In order to provide a more predictable and understandable process for students, the Academic Division has chosen to implement an LMS exception process in order to provide better clarity.
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==== What is the Exception Process ====
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Canvas guides about the "Observer" role:
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All exceptions (e.g. programs, contracts,wait-listed or visiting students, other, etc.) for access should go through an academic approval process initiated via a [https://help.evergreen.edu help ticket] using the subject line “LMS Exception Request."
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* [https://community.canvaslms.com/t5/Canvas-Basics-Guide/What-is-the-Observer-role/ta-p/4 What is the Observer role?]
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* [https://s3.amazonaws.com/tr-learncanvas/docs/CanvasObserverVisibilityandParticipation.pdf Observer Visibility and Participation]
  
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Once approved, the student will be added to your Canvas and/or WordPress site and you will be notified.
 
  
 
[[Category:Curricular Technologies]]
 
[[Category:Curricular Technologies]]

Latest revision as of 16:25, 17 June 2022

(Need a TA or program assistant added? Please see this guide, Program Assistants and TAs in Canvas.)

Why is there an Exception Process?

Students who are added to a Canvas site who have not yet registered have been confused into thinking their registration is complete. In order to provide a more predictable and understandable process for students, the Academic Division has chosen to implement an LMS exception process.

The Standard/College Enrollment Practice

The Academic Division has determined that students should only have access to resources once they have registered for an offering. Once a student's registration has been completed they will be auto-enrolled into the curricular Canvas site associated with that offering. Students not registered will not be able to access any part of the Canvas site for the offering.

What is the Exception Process?

All exceptions (e.g. programs, contracts, wait-listed or visiting students, etc.) for access should go through an academic approval process initiated via a help ticket using the subject line “LMS Exception Request."

Information to include in your ticket:

  • name of offering and term(s)
  • name of student, their Evergreen username/email, and "A" number
  • reason the student should be added to your curricular site


Once approved, the student will be added to your Canvas site in the Canvas role of "Observer" and you will be notified.

PLEASE NOTE: Students added to Canvas as an LMS Exception/Observer will not appear in the Gradebook.

They will be able to participate in Canvas Discussions but they will not be able to submit work to Assignments or take Quizzes.

Canvas guides about the "Observer" role:

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The Evergreen State College