Login Deactivation: Tips for Students
It is important to understand when and how your student account will be deactivated. This guide explains the status changes, access timeline, and how to prepare for deactivation.
While you are an active student at Evergreen, you have access to an online account. You might have many roles on campus. Each role gives you access to specific resources in your account. For example, as an active student, you have access to an Evergreen email address, WordPress sites, and network file space. As a student employee, you have access to timesheets. And so on.
When you no longer attend Evergreen as a student, you are considered "withdrawn". You still have an Evergreen account but the associated resources may change. After a period of time, your account may be deactivated. It is still there but you may need to take a few steps to re-activate it.
Why do we change access and de-active accounts?
Resources are provided to us by the State of Washington so we can help you fulfil your role(s) at Evergreen. When you no longer have a particular role at Evergreen, we can no longer provide state resources for that role.
Active but unused accounts put our systems at risk. For this reason, we deactivate accounts after a certain period of time. We know people love their Evergreen accounts and want to keep them permanently. We attempt to balance that love with the need to keep our systems secure by keeping accounts active and providing access to resources for a little while after your role at Evergreen changes but not forever.
When do student resources go away?
When you are longer a student at Evergreen ("withdrawn"), you no longer have access to student resources. Your student status may be updated to "withdrawn" when you:
- Are admitted to Evergreen but do not attend or successfully complete the first quarter you were admitted. Your status is updated between weeks 3 and 5 of the quarter you were admitted OR
- You successfully completed the term you were admitted but have been gone for 4 or more quarters after that. Your status is updated week 3 of the 5th quarter you were not enrolled. OR
- You asked to be withdrawn from Evergreen (via Registration and Records' Change of Status form). Your status is updated immediately when Registration and Records receives your form. OR
- You were attending as a non-degree-seeking, non-admitted ("special") student and are no longer registered. Your status is updated the week 3 of the first quarter you are not registered. OR
- You completed your degree and graduated from Evergreen. Your status is updated when your degree is awarded.
If you are withdrawn because you graduated, you have access to student resources through the remainder of the academic year. If you were withdrawn for any other reason, you no longer have access to student resources after you are withdrawn. You still have an account but not some of the resources, like your email account.
Be sure to contact anyone who corresponds with you via your evergreen.edu address, and give them a different email address to use. All emails will be deleted during the account deactivation process.
If you currently forward your evergreen email to another email provider, this will be turned off when the login is deactivated and you will no longer receive emails addressed to your student account.
If you have not been forwarding your Evergreen email to an outside address, and you have messages that you want to save, we recommend that you forward your emails individually from Evergreen's Webmail to an outside address.
We are happy to help you manage your email through this transition. Please contact the Academic Computing Center at help.evergreen.edu for help with this process.
Evaluations and Academic Statement
Are your Self-Evaluations Finished? Login to my.evergreen.edu to complete any outstanding self-evaluations. You might also choose to save past evaluations as PDFs to your own computer. Your Academic Statement, narrative evaluations from your faculty and perhaps some of your own self-evaluations are what make up an Evergreen transcript. The Registration Office will always be available to produce official and unofficial transcripts for you.
Employment and Timesheets
If you have worked for the college and need to continue accessing your timesheet past the deactivation deadline, please contact your supervisor who can make arrangements to extend or change your account as necessary.
WordPress at Evergreen
All blogs will be deleted 60 days from the date that the logins have been disabled. You can backup your blog posts and pages to a text file and import them later into another off-site blogging service. Please note: any media uploaded to Evergreen's blog server will have to be saved manually. For instructions see: Exporting Blog Entries
Network File Space
All network resources (including network file space) will be deleted 60 days from the date that the logins have been disabled. It is important that students wishing to preserve materials in these folders make their own copies before this date. For more information on accessing your network file space, see: File Space Overview.
Once your account is closed, you will no longer have access to the web payment feature (paying off outstanding balances, viewing statements from the school, management of authorized user accounts). If you have a balance you will need to continue paying, please contact Student Accounts at (360) 867-6447 to make arrangements for payments by phone or mail.
Order Transcripts with a Former Student Account
Once your my.evergreen.edu login is closed, you can still access your student records online by requesting a former student account. Go to www.evergreen.edu/registration and select "Order a Transcript." There is no need to request a new login until your existing login is disabled.
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