MediaWorks- Premiere Pro Captions and Relinking Media

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Always have your work backed up in three separate locations: For example: The Orca Server, SD card, hard drive

If you are exporting for archival purposes, make sure to select the ProRes 422 LT codec

Always rename media assets to start your file organization:

Before using the Media Browser to import into Premiere Pro, organize all of your media assets into folders that will become your bins in Premiere Pro

For Example: Video: B-Roll, Main Footage, Scene 1, Scene 2, Interview 1, Interview 2, Audio, Stills, Titles, etc.

Create meaningful individual file names to keep good organization within your folders that will become your bins inside of Premiere Pro

Think about keyword searches within Premiere Pro, as easy access to file groupings beyond bins

For Example: If you interview multiple subjects, include their individual names as part of your file name and have your Bin reference a scene or topic, or vice versa, if your Bin is grouped by interviewee, have the file name refer to the content or scene

Using Media Browser to Import Media Assets:

To import your already organized bins, navigate to your media asset folders using the Media Browser, right click on the folder and select Import

This will import the folder as a Bin into your Project Panel

You can select multiple folders at once during your import

Doing this organizational work on the front-end will save you time and stress during the editing process

What if you need to use material that currently exists inside another Premiere Pro project? Go to File > Import > Navigate to your .prproj Premiere Pro project file You will see a dialogue box to import the entire project or select sequences

Select Sequences allows you to select just one sequence to move over into a new project

Import Entire Sequence allows you to bring over an entire project

  • With either option, don’t forget to also import the needed media assets

Importing an existing Premiere Project can also be done with the Media Browser

Media Browser> Navigate to your .prproj Premiere Pro project file > Double Click on the file > Then you can see the individual sequences > Select the desired sequence > Right click > Import

Performing Smart Searches on Media Assets

In the project panel, there is a magnifying glass search tab where you can type file searches

If you have taken the time to rename your individual media files, you can easily find what you need with a simple search

Relinking Media

There are a few reasons you might need to do this: 1. To reconnect offline media, which most often happens when media has moved locations and need to tell Premier Pro where the new location is.  2. To re-link media as it goes back and forth between low resolution and high resolution media

If you have unlinked media when you open your Premiere Pro project, a Link Media dialogue box opens to relink media

The lower left hand corner of the dialogue box shows the properties Premiere Pro used when trying to find the media

Options like File Name and File Extension are useful, but you may want to uncheck File Extension if the file has changed file types, for example if something started out as a PSD, then you changed it to a TIFF, then if you had this checked, Premiere Pro wouldn't find it because the extension changed

Relink others automatically will almost always be checked because this means that when Premiere Pro finds one missing file in a certain location, it will automatically relink other files that are missing in that same general location. 

Align Time Code means that if the original media has time code, Premiere can use that time code to make sure that if the media has been managed or cut down and that you choose the right part of that clip to reconnect.

Use Media Browser to Locate Files is an option that allows the convenient features of the media browser to be used, like being able to hover scrub, and view the files as you locate them

Offline or Offline All tells Premiere Pro that yes, I know that the media is offline and don't bother me again

Offline is for a single clip 

Offline All is for all of the media.

Locate shows the last known location that the media files were known to be, and it is how to search to find the correct files. Once the correct files are located, select the correct files to bring the file back online

Offline or Unlinked media will appear red in the Timeline and as a question mark icon beside the file in the Project Panel

To relink an individual clip after the project has already been opened:

Select the red unlinked media in the Timeline > Right-click > Choose Link Media

This will open the Link Media dialogue box

Select Locate > Select the folder will the media asset is located > If you know the exact file you can then select the individual file > Select OK

If you don’t know the exact file select Locate > Select the folder or drive you think the asset is located in> Select Search

Once the search is completed make sure the file names match > Select the clip > Select OK This should bring the media back online

Always resave your project after you have brought media back online


Some helpful workflow shortcuts:

You can jump from window to window by pressing shift commands shift + 1 for the project panel shift + 2 for the source monitor shift + 3 for the timeline shift + 4 for the program monitor once one of those is selected, you can press "~" to maximize the window

Source Monitor Shortcuts

To load a clip in the Source Monitor, double-click on it in the Project Panel

Source Monitor Shortcuts Spacebar: play/pause J: backwards L: stop K: forwards

  • If you tap J or K multiple times this will let you more increasingly faster either backwards or forwards

To make a Subclip from your original clip use “I” to mark the start of your desired subclip, or In Point, and use “O” to mark the end of your desired subclip, or Out Point

Opt + K plays from your in to our point

You can start separate Bins for your Subclips

Select the desired In Point and Out Point > Select the Subclips Bin > Press cmd + U in the Source Monitor > Rename the subclip > Option to select Restrict Trims to Subclip Boundaries > Leave unchecked if you want to refine subclips through trimming in the Timeline

If you need to swap shot positions on the timeline Select the clip > Hold down cmd + opt as you drag > The icon will change to a blue arrow in between two line > Drag and snap to the edit > Release

Performing an In and Out Extraction

If you decide you want to remove a piece of your video and audio on your timeline make sure you Select the correct video and audio track to the left of the timeline > Set an In Point and Out Point at the boundaries of the section you want to remove by using I and O > Press the apostrophe key ‘

Performing an Extraction

If you need to delete a shot or multiple shots that don’t require an In and Out Point Select your shot or shots on the timeline > Press opt + delete

After you have the foundation of your piece, use B-roll to cover up jump cuts and to provide visual interest

Three-point Edits using the Overwrite Command

Mark an In and Out Point in the source monitor > Patch V1 and V2 and deselect the other tracks > Use the Overwrite key (shortcut is . ) > This will subclip will be put at the position of the playhead in the timeline

Ripple Trims

Let’s you do reductive and additive trims

Ripple edit tool (shortcut is b) > Drag out or reduce a clip to perform a reductive or additive trim

To trim one frame to the left or the right

Opt + left arrow or opt + right arrow

To trim five frames to the left or the right

Shift + opt + left arrow or shift + opt + right arrow

Roll Trim

Adjusts the length of clips in the timeline by only affecting two adjacent clips, a local, isolated change that doesn’t affect anything downstream

Select the rolling edit tool (shortcut n) > As you move the boundaries of the clips to the left and the right you are able to look at dual monitor display to more carefully line up edits without changing anything else on the timeline

Trim Monitor Window

Double-click on an edit point or park near an edit and press T to open

Press play (spacebar) to have the edits playback as a loop 2 seconds before and after the edit

Too lengthen or shorten this playback roll, go to the Premiere Pro CC in the menu bar > Select Preferences > Playback > Preroll > Postroll (change this values to anything you want

• If you straight away click on either the left or the right monitor, it puts you into a standard trim • If you click near the middle of these two monitors, it sets up to perform a roll edit

Slip Edit

Change your shot content without changing anything else

If you want to use a different part of a shot while changing nothing else on your timeline > Select your shot > Press f for a match frame > this loads the clip in the source monitor > Select the slip tool (shortcut y) > drag to the right or left > trim monitor shows the first and last frame of the clip so you can navigate to the exact needed spot

Using Markers for Organization

To place a Marker in the sequence > Move the playhead to the desired location > Press m

To link the Marker to a clip > Select the clip > Move the playhead to the desired location > Press m

To have Markers travel with edits > Select the Markers in the main menu > Check option Ripple Sequence Markers

To make notes for a Marker > Select a clip or location on timeline depending on the need > Press m to make the Marker > Press m again to activate the Marker Window To make a Marker span a length of time change the Duration in the Marker Window

Other Types of Markers:

Chapter Markers- when you send a project to make a DVD in Adobe Encore you can link chapter buttons to menus

Segmentation Markers- allow certain video servers to divide content into different parts

Web Link Markers- can add URL information about a specific part of your sequence

Flash Queue Point Markers- used to trigger events or navigate interactive content within Abode Flash Technology


Creating Lower Third Titles

Park the playhead over the frame you will want the title to go > Title in the main menu > New Title > Default Still > Name it the subject’s name and Lower Third > Keep it on Match my sequence settings > OK

Use the Type Tool to type the subjects name

Second line can be their position or role

Use the Selection Tool to reposition the text

Bring within safe Title Boundaries

Right or Left Justify the text

Within the tool bar and Title Properties you can adjust:

Title Style, Font, Font Type, Font Size, Bounding Box, Stroke, Shadow, Gradience, Use Shift to make proportional scale changes, Opacity, Arrange, send to back, send to front, Transform

Working with Captions:

Subtitles make videos watchable in multiple languages, as well as for the hearing impaired. And those are frequently made available using closed captions

Captions or open captions are viewable all the time, so they're sometimes also called burned-in or baked-in captions

To Create a Caption:

In the bottom left of the project panel Select Create New Item > Captions > By Default it will match your sequence settings > OK

You will then need to select what type of caption you want to add

CEA-608 Captions, also called Line 21 captions, used to be the standard for closed captioning for NTSC TV broadcast in much of North America—it's called Line 21 captions, because the captions are encoded into Line 21 of the vertical blanking interval, which is a part of the TV picture that sits just above the visible portion and is usually unseen

CEA-708 Captions are very similar, but are used for ATSC or digital television programming

Teletext is also similar, but that's primarily used in countries with PAL video

  • These three types of closed captioning meet specific video standards and don't have a lot of flexibility with the way they look, because of the way that they are integrated within the actual video signal

Open caption on the other hand, is much more customizable, because it's not integrated within a video signal

To make an Open Caption go to the New Item in the project panel > Captions > Open Captions > add this to a Video Layer above all the other used video layers in the timeline > Drag out this Caption Layer over the duration of the sequence > Move the first Caption Block over the area where someone first starts speaking > Bring up the Caption Window > Move the Caption Block in the timeline to fit the duration of the captioned phrase > if you have a lot a captions do your transcription work in a word or text editor document or have a script ready to copy and paste into the Text Box > To create your next Caption Block move the playhead down the timeline to the next captions ending location and then hit the + in the bottom of the Caption Window > Repeat the previous steps > The customization done on the first text in the Caption Block will carryover

When you export under the Captions tab in the dialogue box, with open captions you only have the option to Burn Captions Into Video