Media Loan- Schedule Evergreen

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Schedule Evergreen is the college's primary space and related resource management system for all curricular and event scheduling across the Olympia and Tacoma campuses.

What does it do?

Schedule Evergreen manages campus space requests and confirmations, manages publishing of events, and provides user specific schedules. Space Requests: all spaces, except a small amount of administrative meeting spaces managed by specific offices, are reservable through Schedule Evergreen. Event Publishing: all campus events, both curricular and not, are advertised through Schedule Evergreen. User Driven: all authenticated users (students, faculty and staff) have access to their own view of Schedule Evergreen from, where they can request space, see confirmed spaces, and see events.

Who uses it?


Students can view availability of, or reserve spaces for specific areas on campus that support their academic work. Students can work with a faculty, staff or student group sponsor in order to reserve space for an event, except for select specialty spaces that they can self-schedule. Students can see their academic schedule once they have registered for an offering.

Faculty and Staff:

Faculty and Staff can research and see if any space is available for their event or offering (faculty only). They can see what other events are confirmed for the space that they are researching. Faculty and staff can create event with a schedule of activities and request space for the activities. Faculty and staff can see their own schedule that included events they own and/or have subscribed to.


With your students login you can see:

  • class schedules
  • individual lab times

  • Student employees will login with student accounts to see personal schedules and info--class, future reservations, space availability in other centers rather than Media Services.
  • Login as with sponsored account for all work activities--assigning badges, scheduling patrons, confirming calendar for key checkouts, edit or deleting a patron's time for a Media Services facility.



Lets you toogle between personal vs campus calendars

My Events

Let's the user create and see events-- for your work at Media Loan you won't use this much.

Class schedules

Let's a logged in user see class schedules for any class


This is how to check room availability


  • Select Media Services to schedule Media Services spaces
  • Select Performing Arts to schedule COM Audio spaces or to see COM Audio spaces schedule

Media Services Center Interface

Daily schedule
Weekly schedule
Space requests

Staff feature

Curricular Scheduling

Staff feature

Open Access

Probably not using this feature, this is used for open hours for things like the ceramics studio


This is most like proficiencies in WCO Badges are used for:

  • proficiency
  • LNA
  • Access lists

Badges can be:

assigned to a lab or a space group

labs can only have one badge space groups can have multiple

edit badges expiration date see users assign badges zap barcodes Banned user

Space groups Labs are grouped by space groups Space groups must be in the same building overview of space groups Space goups badges LNA Self service hour calculations

event search user search find user see badges and future times

Scheduling any user can techically schedulle any lab we will make a list of what not to schedule TV Studio, Lynda lab etc

Click a space group it will default to the current time change date and time if needed click check box by space click reserve rooms set event type to student work explain event and offering find user with a# or last name rules waring might come up check override rules to override if needed

edit or delete a scheduled time go to user search - to delete pencil to edit