Personal Holiday and Personal Leave Day
If you are an employee working an alternate schedule (full-time or part time) the Personal Holiday and Personal Leave Day accrual, based on your FTE appointment, does not always match the hours of work scheduled on a given day.
Note: Except for the allowable exceptions listed in the CBA’s, both the Personal Holiday and the Personal Leave Day must be used as a 1-day absence; the hours cannot be spread out and used over multiple workdays.
Exceptions: Upon request, an employee will be approved to use part or all of the employee’s Personal Leave Day for:
- 1. The care of family members as required by the Family Care Act, WAC 296-130;
- 2. Leave as required by the Military Family Leave Act, RCW 49.77; or
- 3. Leave as required by the Domestic Violence Leave Act, RCW 49.76.
- 4. Any remaining portions of Personal Holiday/Personal Leave Day must be taken as one (1) absence, not to exceed the work shift on the day of the absence.
Article 10.4 E - Classified Collective Bargaining Agreement
Article 12.4 – SSSSU Collective Bargaining Agreement
Therefore Personal Holiday is equivalent to the employee’s work shift on the day selected by the employee.
Example # 1
You are a full-time employee and work a 4 x 10 hours day schedule, your shift on each day is 10 hours, but you only have 8 hours Personal Holiday accrual based on your FTE. To request a 10 hour day/shift off as Personal Holiday you have to enter two separate leave requests - 8 hours Personal Holiday and 2 hours Holiday Credit through the leave system.
Example # 2
You are a part-time employee and work a 3 x 8 hours day schedule – 0.60 FTE (24 hours/week), your shift on each day is 8 hours, but you only have 4.80 hours Personal Holiday accrual based on your FTE. To request a 8 hour day/shift off as Personal Holiday you have to enter two separate leave requests – 4.80 hours Personal Holiday and 3.20 hours Holiday Credit through the leave system.
Personal Leave Day
Article 18.5 E - Classified Collective Bargaining Agreement
Article 16.3 D – SSSSU Collective Bargaining Agreement
In accordance to the CBA’s an employee will only receive 8 hours (full-time or pro-rated if less than full-time) Personal Leave Day even though they may work more hours in a shift. Using the Personal Leave Day on a day when the shift exceeds 8 hours (or pro-rated based on the FTE) the employee will have to substitute the difference with paid or unpaid leave.
Example # 1
4 x 10 hours shift (1.0 FTE)
8 hours Personal Leave Day
2 hours Vacation Leave
Example # 2
3 x 8 hour shift (0.6 FTE)
4.8 hours Personal Leave Day
3.20 hours Vacation Leave