Difference between revisions of "Protected Files - WordPress"

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[[Image:Blue-l.png|left|75px]]  We have tailored WordPress at sites.evergreen.edu to allow you to protect certain files and posts/pages while keeping other areas of your site publicly available.  
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WordPress at [http://sites.evergreen.edu sites.evergreen.edu] allows you to protect certain files and posts/pages while keeping other areas of your site publicly available.
 
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[[File:MediaVault.png | 150px | right]]
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===About Adding Protected Files===
===Protected Files===
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====Quick Tips:====
We're using the Media Vault plugin to add the ability to limit access to files uploaded to the Media Library. To add a protected file to your page or post:
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# '''You must upload the file to the Media Library first and set its protection'''
#Upload your file via the Dashboard to your Media LIbrary: '''Media > Add New'''
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# '''Next you can Add Media link to page'''
#Go to your post/page and click the “Add Media” button to insert the link into your post or page
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====Important to Know====
#Click the Media Library tab (as opposed to UPload File) choose your file
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*Even if your site is protected/set to require a login, the default file upload directory is not protected.
#Check the Protected Files checkbox
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*If a user has the direct URL to that file, a login is not required.  
# Set the Protected Files access permissions to '''Subscriber'''. This will limit access to enrolled students in your course.
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*If you need to fully protect uploaded files make sure to use the below procedures:
#* Note: If you upload media via the “Add Media” button in your post you will need to go back to the Media Library and set the file protection to be viewable by Subscribers
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===Private Posts/Pages===
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===To add a protected file to your page or post:===
#Set the post (or page) visibility to “private” in the “Publish” block
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[[File:Mediavault-protected.png|200px|right]]
#* On sites.evergreen.edu using the Subscribers Only plugin, we’ve set subscribers to have access to private posts/pages to allow you to create protected areas of an otherwise public site
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# Upload your file to your Media Library: '''Media > Add New'''  (check the '''Protect Media Uploads''' box)
#* Consider setting a post or page to Private for any areas of the site where you would not want Google to index. For example, a page that lists links to copyrighted materials that would never be publicly available.
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# Go to your post/page where you want the link to appear and click the '''“Add Media”''' button to insert the link into your post or page
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# Click the Media Library tab to choose your already uploaded file
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# Make sure the '''Protect Files''' checkbox is checked
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# Set the '''Files access permissions''' to '''Students'''. This will limit access to enrolled students in your course.
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# Click the '''Insert into Page''' blue button to add a link to the protected file
  
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===Common Issues===
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====My students get a 404 error when trying to access protected files====
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This is most likely because permissions were changed on the Media File '''after''' a link to the non-secure location was inserted into a post/page.
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: '''Fix:''' Remove the link in your post/page and Add Media again to insert the link to the protected file location. When unauthenticated students access protected files now, they will be prompted to login before gaining access to file.
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: '''Best Practice:''' Always set file protection first in the Media Library before inserting into a post/page.
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====Can I protect files uploaded via BBPress Forums?====
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No, at this time we do not have a way to fully protect files uploaded via Forum Attachments.
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See also: [[Protected Pages and Posts - WordPress]]
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[[Category:Wordpress]]
 
[[Category:Wordpress]]

Latest revision as of 17:52, 28 June 2018

WordPress at sites.evergreen.edu allows you to protect certain files and posts/pages while keeping other areas of your site publicly available.

About Adding Protected Files

Quick Tips:

  1. You must upload the file to the Media Library first and set its protection
  2. Next you can Add Media link to page

Important to Know

  • Even if your site is protected/set to require a login, the default file upload directory is not protected.
  • If a user has the direct URL to that file, a login is not required.
  • If you need to fully protect uploaded files make sure to use the below procedures:

To add a protected file to your page or post:

Mediavault-protected.png
  1. Upload your file to your Media Library: Media > Add New (check the Protect Media Uploads box)
  2. Go to your post/page where you want the link to appear and click the “Add Media” button to insert the link into your post or page
  3. Click the Media Library tab to choose your already uploaded file
  4. Make sure the Protect Files checkbox is checked
  5. Set the Files access permissions to Students. This will limit access to enrolled students in your course.
  6. Click the Insert into Page blue button to add a link to the protected file


Common Issues

My students get a 404 error when trying to access protected files

This is most likely because permissions were changed on the Media File after a link to the non-secure location was inserted into a post/page.

Fix: Remove the link in your post/page and Add Media again to insert the link to the protected file location. When unauthenticated students access protected files now, they will be prompted to login before gaining access to file.
Best Practice: Always set file protection first in the Media Library before inserting into a post/page.

Can I protect files uploaded via BBPress Forums?

No, at this time we do not have a way to fully protect files uploaded via Forum Attachments.


See also: Protected Pages and Posts - WordPress