Roles and Permissions - Schedule Evergreen

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Administrator Role: "Space Commander"

i) Data Steward (1) Provide systems permissions (2) Assign group permissions (3) Update and provide manual and train space schedulers ii) Space Management (1) Activate and deactivate a space for use in scheduling centers (a) Create a new space (b) Reassign or change use for use of space (2) Access to system to initiate business on behalf of Center Commander (i.e. proxy) iii) Space Analyst Reporting

b) Managing Scheduler role: Center Commander i) Oversee Scheduling Center Data (1) Creating Center Hours (a) Define Center Operating Hours (i) Define set of open hours Title (i.e. for Term Week, Eval Week, Break Week(s), etc.) (ii) Create a Space/Resource Group, which is for the purpose of controlling how the space/resources gets scheduled. Note: space/resources groups are typically organized around the kind of space that they are, but this does not imply that spaces must be grouped in this way. Each space groups bellows to a particular scheduling center. (b) Assign Default Hours for each Space Group and/or provide hour overrides. You would use this when you want a special schedule to override a set operating schedule. (c) Set Schedulability: Each space group as a schedulability value which may be defined in the following manner: (i) S – Users may schedule these spaces themselves (ii) R – Users may request that a particular space gets schedule. Such schedule are simply (iii) A – Users (student/faculty/staff) may see availability but not submit requests directly. (iv) P – Space schedules are private and the general space availability is never displayed. (d) Advertise the space group (i.e. publish hours): In order to advertise the hours, you must type in the “advertise” field in order for your space group schedule to appear with the above schedulability noted. (e) Set Self Service Limits (2) Create Center Badges: Create a badge to qualify a user based on a skill or certification that the user has met certain requirements that allows the person to reserve spaces or resources. (3) Access Reports for the Center (4) Same access as a Center Ensign

c) Staff Scheduler Role: Center Ensign i) Receive and Confirm Booking (i.e. space) Requests ii) Provide Overrides for Booking Space iii) Assign Badges

d) Student Scheduler Role: Center Cadet i) Receive and Confirm Booking (i.e. space) Requests