Schedule a Zoom Meeting via the Web Portal

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Revision as of 16:37, 11 February 2021 by Mariea (Talk | contribs)

Learn how to schedule a meeting using the Zoom web portal at

Schedule a Meeting

  1. Sign in to with your My Evergreen login and password.
  2. From the Meetings page choose Schedule a Meeting
  3. Set the topic, date, time and duration.
  4. Additional meeting options can most likely be left to the default settings but make sure of the following security best practices:
    • Do not use your Personal Meeting ID (unless this is a private meeting with trusted colleagues)
    • Enable a Waiting Room for added security
    • Video > Participant should be set OFF - so as not to surprise
    • Mute participants on entry
  5. Click Save to finish

Share your meeting invite iink

Once you save your newly scheduled meeting an Invite Link will automatically be generated. Copy and paste where needed to share with participants.

Enable a chime when someone enters the meeting

    • Visit and sign in with your Evergreen username and password.
    • Select Settings from the menu
    • Scroll down until you see the option "Play sound when participants join or leave"
    • Click to toggle this option "on"
    • Once enabled, you will see additional options: who hears the chime (just the host or all attendees) and whether participants should be prompted to record their names when joining by telephone.

Enable a chime in a meeting in-progress

    • In the meeting window, click "Manage Participants"
    • At the bottom of the participant list, select "More"
    • In the "More" menu, click to enable the "Play Enter/Exit Chime" option.

Keywords: web conferencing