Difference between revisions of "Time Sheets - Student and Temporary Employee"

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The steps listed below must be taken before an employee can access a Time Sheet for the first time.
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Answers to common questions about student and temporary hourly employee time sheets
 
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# The employee needs a network account (contact [http://www.evergreen.edu/computing/clientservices/home.htm Client Services] for help with new accounts);
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===Requirements===
# Flash Player version 9.0 or above needs to be installed on the computer being used; and
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Before a student or temporary hourly employee can access a Time Sheet for the first time:
# A Student/Temporary Hourly Form (STAF) needs to be submitted and entered into the payroll system.''
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* The employee will need a network account. Use the [[Computer Account Request Form]] to request an account for an hourly employee.
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* An Electronic Personnel Action Form (EPAF) needs to be submitted and applied to the payroll system
  
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===Logging in for the first time or having trouble?===
 
*Go to [[Logging in for the First Time]]
 
*Go to [[Login Help]] or [[Evergreen Login Overview]]
 
  
===How do I access my Time Sheet?===
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===How do I complete my Time Sheet?===
To access your time sheet, go to my.evergreen.edu and click on Time Sheet - Student and Hourly Employees. Select the pay period and click load, then enter your time worked and click save. After your last shift of the pay period click certify and add any notes.
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# Go to my.evergreen.edu and click on '''Time Tracking'''.  
'''After this point you will be unable to make changes to your Time Sheet, be sure your Time Sheet is accurate before certifying!'''
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# Select the pay period and click load.
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# Enter your start and end times for each shift, clocking out for unpaid breaks.
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# After your last shift of the pay period click certify and add any notes.
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# Be sure your Time Sheet is accurate before certifying! After this point, you will be unable to make changes to your Time Sheet.
  
 
===Why can't I make changes to my Time Sheet?===
 
===Why can't I make changes to my Time Sheet?===
There may be a few reasons for this:
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* If you have already certified, you can not make changes unless your Time Approver clears your certification.   
*If you have already certified, you can not make changes unless your Time Approver clears your certification.  If your Time Approver cannot help, please email the Timesheet DL.
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* If your Time Approver has already certified and you need to make changes, your approver should email the Timesheet DL.
*It may be past a payroll cut off date.
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==='''Still have a question? Please [http://rails.evergreen.edu/contact/?recipient=TimeSheetDL&subject=Email%20from%20the%20Computing%20Help%20Site email us].'''===
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===When are my Time Sheet certifications due?===
Include your name in the subject line and your A number in the text of the email.
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You should certify by the end of your last shift for the pay period.
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The pay periods are:
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* The 1st through the 15th of the month, and
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* The 16th through the last day of the month.
  
[[category:MyEvergreen]]
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===Logging in for the first time or having trouble?===
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*Go to [[Account Activation]]
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*Go to [[Login Help]] or [http://helpwiki.evergreen.edu/wiki/index.php/Default_Username_and_Password Evergreen Login Overview]
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----
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'''Still have a question?'''
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*'''[http://goo.gl/Osj19G Email the timesheetdl]''' Include your name in the subject line and your A number in the text of the email.
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*'''Check the web page [http://www.evergreen.edu/payroll/pay.htm Getting Paid]''' for more information about Time Sheets and Getting Paid.
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[[Category:Pay_History_and_Information]]
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[[Category: Time and Leave]]

Latest revision as of 17:01, 14 August 2017


Answers to common questions about student and temporary hourly employee time sheets

Requirements

Before a student or temporary hourly employee can access a Time Sheet for the first time:

  • The employee will need a network account. Use the Computer Account Request Form to request an account for an hourly employee.
  • An Electronic Personnel Action Form (EPAF) needs to be submitted and applied to the payroll system


How do I complete my Time Sheet?

  1. Go to my.evergreen.edu and click on Time Tracking.
  2. Select the pay period and click load.
  3. Enter your start and end times for each shift, clocking out for unpaid breaks.
  4. After your last shift of the pay period click certify and add any notes.
  5. Be sure your Time Sheet is accurate before certifying! After this point, you will be unable to make changes to your Time Sheet.

Why can't I make changes to my Time Sheet?

  • If you have already certified, you can not make changes unless your Time Approver clears your certification.
  • If your Time Approver has already certified and you need to make changes, your approver should email the Timesheet DL.

When are my Time Sheet certifications due?

You should certify by the end of your last shift for the pay period. The pay periods are:

  • The 1st through the 15th of the month, and
  • The 16th through the last day of the month.

Logging in for the first time or having trouble?