Tips for the Academic Fair

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Revision as of 11:01, 1 December 2020 by Irishb (Talk | contribs)

This guide contains information on some of Zoom's security settings and meeting controls.

  • The Zoom meeting links will be posted on a public website, which presents the potential for Zoom bombing.
  • Some settings require the current version of Zoom - please make sure your Zoom app is up-to-date.

Check for Updates

To make sure you have the current version of Zoom:

  1. Sign into the Zoom application on your computer (not the website)
  2. Click your profile icon at top right
  3. Select "Check for Updates"

Meeting Settings

  1. Using a web browser, sign in to
  2. On the left side, click on "Meetings" and view the list under "Upcoming"
  3. Click on a meeting title to check its settings for the following sections:

Security Section

  • Do not select "Passcode"
  • Check "Waiting Room"

Meeting Options

  • Do not select "Allow participants to join anytime"
  • Check "Mute participants upon entry"
  • Do not select "Require authentication to join"
    • If selected this would require participants to sign in with Evergreen accounts
    • Not all participants will have Evergreen accounts

When in a Zoom Meeting

Take note of the app options outlined below for ways to protect your meeting:

Participants Window

The "Participants" window has options for muting microphones and removing participants.

For details, see Zoom guide, Managing Participants in a Meeting.

  • At the bottom of the window is a "Mute All" button
  • Hover over a participant's name until the "Mute" button appears
  • Hover over a participant's name until the "More" button appears
  • Apply any of the following actions as needed:
    • "Stop Video"
    • "Put in Waiting Room"
    • "Remove"


The Security icon at the bottom of the Zoom meeting window has a variety of options and tools.

For details, see Zoom guide, In-meeting security options.

  • "Hide Profile Pictures"
    • Zoom bombers can set their profile picture to an offensive image.
    • This is a quick way to turn off all profile pictures.
  • "All Participants to: Share Screen"
    • Un-check this so only the host can screen share
  • "Suspend Participants Activities"
    • This is a new setting for emergency situations
    • This shuts off all participants' audio, video and screen sharing and locks the meeting