Difference between revisions of "Tips for the Academic Fair"

From Help Wiki
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* The Zoom meeting links will be posted on a public website, which presents the potential for Zoom bombing.   
 
* The Zoom meeting links will be posted on a public website, which presents the potential for Zoom bombing.   
 
* Some settings require the ''current'' version of Zoom - please make sure your Zoom app is up-to-date.   
 
* Some settings require the ''current'' version of Zoom - please make sure your Zoom app is up-to-date.   
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=== Check for Updates ===
 
=== Check for Updates ===
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<br />
 
<br />
  
When in a Zoom Meeting, take note of these options in the Zoom app:
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=== When in a Zoom Meeting ===
=== Participants Window ===
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Take note of the app options outlined below for ways to protect your meeting:
The '''"Participants"''' window has options for muting microphones and removing participants
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==== Participants Window ====
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The '''"Participants"''' window has options for muting microphones and removing participants.
  
 
For details, see Zoom guide, [https://support.zoom.us/hc/en-us/articles/115005759423-Managing-Participants-in-a-Meeting Managing Participants in a Meeting].
 
For details, see Zoom guide, [https://support.zoom.us/hc/en-us/articles/115005759423-Managing-Participants-in-a-Meeting Managing Participants in a Meeting].
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** '''"Remove"'''
 
** '''"Remove"'''
  
=== Security ===
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==== Security ====
The Security icon at the bottom of the Zoom meeting window has a variety of options and tools
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The Security icon at the bottom of the Zoom meeting window has a variety of options and tools.
  
Zoom has an [https://support.zoom.us/hc/en-us/articles/360041848151-In-meeting-security-options article] with more details.   
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For details, see Zoom guide, [https://support.zoom.us/hc/en-us/articles/360041848151-In-meeting-security-options In-meeting security options].   
* '''Hide Profile Pictures'''
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* '''"Hide Profile Pictures"'''
** Zoom bombers can set their profile picture to an offensive image
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** Zoom bombers can set their profile picture to an offensive image.
** This is a quick way to turn off all profile pictures
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** This is a quick way to turn off all profile pictures.
* '''All Participants to: Share Screen'''
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* '''"All Participants to: Share Screen"'''
** Uncheck this so that only the host can screen share
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** Un-check this so only the host can screen share
*'''Suspend Participants Activities'''
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*'''"Suspend Participants Activities"'''
 
**This is a new setting for emergency situations
 
**This is a new setting for emergency situations
 
**This shuts off all participants' audio, video and screen sharing and locks the meeting  
 
**This shuts off all participants' audio, video and screen sharing and locks the meeting  
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[[Category:Zoom]]
 
[[Category:Zoom]]

Revision as of 12:01, 1 December 2020

This guide contains information on some of Zoom's security settings and meeting controls.

  • The Zoom meeting links will be posted on a public website, which presents the potential for Zoom bombing.
  • Some settings require the current version of Zoom - please make sure your Zoom app is up-to-date.


Check for Updates

To make sure you have the current version of Zoom:

  1. Sign into the Zoom application on your computer (not the website)
  2. Click your profile icon at top right
  3. Select "Check for Updates"

Meeting Settings

  1. Using a web browser, sign in to evergreen.zoom.us
  2. On the left side, click on "Meetings" and view the list under "Upcoming"
  3. Click on a meeting title to check its settings for the following sections:

Security Section

  • Do not select "Passcode"
  • Check "Waiting Room"

Meeting Options

  • Do not select "Allow participants to join anytime"
  • Check "Mute participants upon entry"
  • Do not select "Require authentication to join"
    • If selected this would require participants to sign in with Evergreen accounts
    • Not all participants will have Evergreen accounts



When in a Zoom Meeting

Take note of the app options outlined below for ways to protect your meeting:

Participants Window

The "Participants" window has options for muting microphones and removing participants.

For details, see Zoom guide, Managing Participants in a Meeting.

  • At the bottom of the window is a "Mute All" button
  • Hover over a participant's name until the "Mute" button appears
  • Hover over a participant's name until the "More" button appears
  • Apply any of the following actions as needed:
    • "Stop Video"
    • "Put in Waiting Room"
    • "Remove"

Security

The Security icon at the bottom of the Zoom meeting window has a variety of options and tools.

For details, see Zoom guide, In-meeting security options.

  • "Hide Profile Pictures"
    • Zoom bombers can set their profile picture to an offensive image.
    • This is a quick way to turn off all profile pictures.
  • "All Participants to: Share Screen"
    • Un-check this so only the host can screen share
  • "Suspend Participants Activities"
    • This is a new setting for emergency situations
    • This shuts off all participants' audio, video and screen sharing and locks the meeting