Difference between revisions of "Transcription with Voice Typing Tool- Google Docs"

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== Introduction ==
 
== Introduction ==
This article teaches you how to use the '''Voice Typing''' feature in '''Google Docs'''.  This tool is free, but requires you have a google account and this tool is only available when launched using '''Google Chrome''' web browser. Voice typing is straightforward to use. When you speak, the tool listens to you and transcribes what you say into a Google Doc. The feature is intended for people who cannot easily type or who prefer to dictate notes, but you can also use it to cut the time it takes to transcribe an audio recording down to nearly the same time as the recording itself.
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This article teaches you how to use the '''Voice Typing''' feature in '''Google Docs'''.  <blockquote>This tool is free, but requires you have a '''google account''' and this tool is only available when launched using '''Google Chrome web browser.''' </blockquote>Voice typing is straightforward to use. When you speak, the tool listens to you and transcribes what you say into a Google Doc. The feature is intended for people who cannot easily type or who prefer to dictate notes, but you can also use it to cut the time it takes to transcribe an audio recording down to nearly the same time as the recording itself.
  
 
== Getting Started ==
 
== Getting Started ==
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* Setup a google account  
 
* Setup a google account  
 
* Make sure your computer's microphone is enabled and ready to use--with a Mac check under '''Sound''' in your '''System Preferences''' and check the '''Audio Input'''  
 
* Make sure your computer's microphone is enabled and ready to use--with a Mac check under '''Sound''' in your '''System Preferences''' and check the '''Audio Input'''  
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[[File:Voice Typing System Preferences.png|alt=image of System Preferences on a Mac Computer|none|thumb]]
 
[[File:Voice Typing System Preferences.png|alt=image of System Preferences on a Mac Computer|none|thumb]]
 
[[File:Voice Typing Sound Input.png|alt=Image of setting the sound input on a Mac. |none|thumb]]
 
[[File:Voice Typing Sound Input.png|alt=Image of setting the sound input on a Mac. |none|thumb]]
 
* Launch Google Chrome and go to '''https://drive.google.com'''  
 
* Launch Google Chrome and go to '''https://drive.google.com'''  
 
* Click start ''' + New'''
 
* Click start ''' + New'''
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[[File:Voice Typing- New Doc.png|alt=Image of the New icon in Google Drive. |none|thumb]]
 
[[File:Voice Typing- New Doc.png|alt=Image of the New icon in Google Drive. |none|thumb]]
 
* Select Google Doc
 
* Select Google Doc
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== Voice Typing Tool ==
 
== Voice Typing Tool ==
 
* Under the '''Tools''' dropdown menu, select '''Voice Typing'''.   
 
* Under the '''Tools''' dropdown menu, select '''Voice Typing'''.   
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[[File:Voice Typing Dropdown Menu.png|alt=image of the Tools dropdown menu in Google Docs. |none|thumb]]
 
[[File:Voice Typing Dropdown Menu.png|alt=image of the Tools dropdown menu in Google Docs. |none|thumb]]
 
* A microphone panel will appear.
 
* A microphone panel will appear.
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[[File:Voice Typing Microphone Panel.png|alt=Image of Microphone Panel for the Voice Typing Tool in Google Docs.|none|thumb]]
 
[[File:Voice Typing Microphone Panel.png|alt=Image of Microphone Panel for the Voice Typing Tool in Google Docs.|none|thumb]]
 
* In the microphone panel, set the language you will be using.
 
* In the microphone panel, set the language you will be using.
  
* To begin transcribing, click the Voice Typing button. The microphone icon will turn red to indicate the tool is active. Begin listening to your audio recording via your headphones and speak along. As you speak, the Voice Tool will transcribe.
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* To begin transcribing, click the microphone icon. The microphone icon will turn red to indicate the tool is active.  
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* Begin listening to your audio recording via your headphones and speak along. As you speak, the Voice Tool will transcribe.
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[[File:Voice Typing Record Enabled.png|alt=Image of Voice Typing Record Enabled in Google Docs. |none|thumb]]
 
[[File:Voice Typing Record Enabled.png|alt=Image of Voice Typing Record Enabled in Google Docs. |none|thumb]]
 
* Whenever the Voice Typing tool is active, you will also see a red circle on the Google Doc window’s tab.  
 
* Whenever the Voice Typing tool is active, you will also see a red circle on the Google Doc window’s tab.  
 
* While you’re transcribing, don’t close the Google Doc window or click into another window. If you do, the Voice Tool will stop listening and transcribing.
 
* While you’re transcribing, don’t close the Google Doc window or click into another window. If you do, the Voice Tool will stop listening and transcribing.
 
* Speak clearly, at a normal-to-loud tone, and avoid speaking quickly.  
 
* Speak clearly, at a normal-to-loud tone, and avoid speaking quickly.  
* Be sure to watch along as you speak and the tool transcribes, as occasional glitches occur. If the tool stops transcribing while you continue to speak, just click the Voice Typing tool button to turn it off, then click it again to turn it on.
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* Be sure to watch along as you speak and the tool transcribes, as occasional glitches occur. If the tool stops transcribing while you continue to speak, just click the microphone icon to turn it off, then click it again to turn it on.
* When you are finished, click on the microphone again to stop the recording.  
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* When you are finished, click on the microphone icon again to stop the recording.  
 
=== Voice Commands in the Voice Typing Too ===
 
=== Voice Commands in the Voice Typing Too ===
 
For the complete list of Voice Commands while using Voice Typing visit: https://support.google.com/docs/answer/4492226?hl=en  
 
For the complete list of Voice Commands while using Voice Typing visit: https://support.google.com/docs/answer/4492226?hl=en  

Latest revision as of 12:55, 4 January 2019

Introduction

This article teaches you how to use the Voice Typing feature in Google Docs.
This tool is free, but requires you have a google account and this tool is only available when launched using Google Chrome web browser.
Voice typing is straightforward to use. When you speak, the tool listens to you and transcribes what you say into a Google Doc. The feature is intended for people who cannot easily type or who prefer to dictate notes, but you can also use it to cut the time it takes to transcribe an audio recording down to nearly the same time as the recording itself.

Getting Started

Find a Quiet Space

  1. To transcribe with Voice Typing, listen to the recording via earphones, then speak the words you hear out loud. Voice Typing isn’t advanced enough to transcribe a recording played via a speaker—it needs to hear a human voice, in a quiet area. If there’s significant background noise, or many people speaking at once, the transcription will be less accurate.
  2. Use earphones to listen to the recording, so that when you speak, the Voice Typing tool only hears your voice, not the recording.

Before Using this Tool:

  • Setup a google account
  • Make sure your computer's microphone is enabled and ready to use--with a Mac check under Sound in your System Preferences and check the Audio Input
image of System Preferences on a Mac Computer
Image of setting the sound input on a Mac.
Image of the New icon in Google Drive.
  • Select Google Doc
Image of selecting a new google doc.

Voice Typing Tool

  • Under the Tools dropdown menu, select Voice Typing.
image of the Tools dropdown menu in Google Docs.
  • A microphone panel will appear.
Image of Microphone Panel for the Voice Typing Tool in Google Docs.
  • In the microphone panel, set the language you will be using.
  • To begin transcribing, click the microphone icon. The microphone icon will turn red to indicate the tool is active.
  • Begin listening to your audio recording via your headphones and speak along. As you speak, the Voice Tool will transcribe.
Image of Voice Typing Record Enabled in Google Docs.
  • Whenever the Voice Typing tool is active, you will also see a red circle on the Google Doc window’s tab.
  • While you’re transcribing, don’t close the Google Doc window or click into another window. If you do, the Voice Tool will stop listening and transcribing.
  • Speak clearly, at a normal-to-loud tone, and avoid speaking quickly.
  • Be sure to watch along as you speak and the tool transcribes, as occasional glitches occur. If the tool stops transcribing while you continue to speak, just click the microphone icon to turn it off, then click it again to turn it on.
  • When you are finished, click on the microphone icon again to stop the recording.

Voice Commands in the Voice Typing Too

For the complete list of Voice Commands while using Voice Typing visit: https://support.google.com/docs/answer/4492226?hl=en

Say These Commands to Add Punctuation and New Lines:

  • Period
  • Comma
  • Exclamation Point
  • Question Mark
  • New Line
  • New Paragraph

Say These Commands to Format the Text:

  • Delete
  • Backspace
  • Bold
  • Italicize
  • Underline
  • All Caps
  • Capitalize
  • Highlight
  • Increase Font Size
  • Line Spacing Double
  • Align Center
  • Apply 2 Columns

Say these Commands to Move Around the Document:

Scroll Up or Down

Go to or Move to:

  • Start of Paragraph
  • End of Document
  • Next Word
  • Previous Page