Difference between revisions of "Zoom Security - Best Practices for Scheduling Meetings"

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[[Image:Zoom-logo.png|left|40px]] '''Zoom-bombing''' is a recent phenomenon that refers to bad actors dropping in and disrupting Zoom meetings. Here are some recommended best practices for keeping your meetings secure.
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[[Image:Zoom-logo.png|left|40px]] '''Zoom-bombing''' refers to bad actors dropping in and disrupting Zoom meetings. Here are some recommended best practices for keeping your meetings secure.
  
 
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Protecting your meetings happen when you are initially scheduling the meeting. You can also set default meeting behaviors in your profile so that every future meeting you create inherits those settings.
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<div class="center alert alert-warning" role="alert">
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'''Keeping your Zoom app up-to-date is an important first step in Zoom security. Learn how to use Zoom's security features in the video below.'''</div>
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{{#ev:youtube|OeFdlssWeuk}}
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'''Protecting your meeting happens when you are initially scheduling the meeting.''' You can also set default meeting behaviors in your profile so that every future meeting you create inherits those settings.
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===Protect Your Zoom Meetings===
 
===Protect Your Zoom Meetings===
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''Please note: if you are hosting a large public event in Zoom see '''[[Zoom for Public Events]]'''.''
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# '''Use a unique Zoom Room ID'''
 
# '''Use a unique Zoom Room ID'''
#:It can be tempting to create a room ID once and then re-use over again as if it were a persistent space. Be aware that the longer you use a Room ID the great the chance it gets discovered.
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#:It can be tempting to create a room ID once and then re-use over again as if it were a persistent space. Be aware that the longer you use a Room ID the greater the chance it gets discovered.
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#:Faculty using the Zoom/ Canvas integration are discouraged from creating recurring meetings.
 
# '''Only share your room ID with the participants you want to attend'''
 
# '''Only share your room ID with the participants you want to attend'''
#:Do not publish your room IDs on public websites or distribute broadly via email DLs.  
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#:Do not publish your room IDs on public websites or distribute broadly via large email DLs.  
 
# '''Protect your Personal Meeting ID (PMI)'''
 
# '''Protect your Personal Meeting ID (PMI)'''
#:This is a persistent Room connected to your account. Use it for one-on-one meetings, office hours, etc. but be careful how broadly you distribute it.
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#:This is a persistent Room connected to your account. Use it for one-on-one meetings, office hours, etc., but be careful how broadly you distribute it.
 
# '''Create a Waiting Room for Attendees'''
 
# '''Create a Waiting Room for Attendees'''
#:[https://blog.zoom.us/wordpress/2020/02/14/secure-your-meetings-zoom-waiting-rooms/ Waiting rooms are a great way to secure your meetings].
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#: [https://support.zoom.us/hc/en-us/articles/115000332726-Waiting-Room Waiting Rooms] allow you to control when attendees can enter the meeting. See also: [https://blog.zoom.us/wordpress/2020/02/14/secure-your-meetings-zoom-waiting-rooms/ Secure your meetings with Zoom waiting rooms] or watch this [https://www.youtube.com/watch?v=ntaT7KEcids quick video to see how to set one up and use]. '''Waiting Rooms are a great solution for faculty holding Office Hours!'''
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#:Faculty: for waiting rooms to be effective, make sure to request your students use a name in their Zoom profile that you are familiar with.
 
#'''Make Sure Only the Hosts Can Share Their Screen'''
 
#'''Make Sure Only the Hosts Can Share Their Screen'''
#: This is a global default.
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#: This is a global default but can be changed in your personal meeting preferences. Only turn this on if it is absolutely necessary.
# '''Lock a Meeting Once It Starts'''
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# '''Lock the room after the meeting starts ONLY IF you are certain ALL participants are in. This step is not recommended for classroom use, because locking prevents students from reentry'''
 
#: Once all of your participants have arrived, navigate to the Participants window and choose '''More > Lock Meeting'''
 
#: Once all of your participants have arrived, navigate to the Participants window and choose '''More > Lock Meeting'''
#'''Remove or Put a Participant on Hold'''
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#'''Remove a Participant or Put on Hold'''
#: Sometimes an unexpected participant manages to slip through. As the meeting host, you do have the ability to kick someone out of a meeting or put them on hold.
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#: As the meeting host, you do have the ability to remove someone from the meeting or put them on hold via the Participants panel. See: [https://support.zoom.us/hc/en-us/articles/115005759423-Managing-participants-in-a-meeting Managing participants in a meeting].
  
===Our Global Meeting Defaults===
 
The following default settings have been enabled. All other settings are Off by default. You can change any of these settings in your Personal meeting Settings.
 
* Embed password in meeting link for one-click join
 
* Chat
 
* Private Chat
 
* Co-host - Allow the host to add co-hosts. Co-hosts have the same in-meeting controls as the host.
 
* Polling - Add 'Polls' to the meeting controls.
 
* Screen sharing - Only Hosts can screen share
 
* Annotation
 
* Whiteboard
 
* Remote control
 
* Nonverbal feedback
 
* Virtual background
 
  
 
===Additional Resources===
 
===Additional Resources===
See [https://zoom.us/security Zoom's Security page] for additional information on Zoom's security features.
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* Evergreen's [[Global Zoom Meeting Defaults]]
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* [https://zoom.us/security Zoom's Security page] for additional information on Zoom's security features.
  
  

Latest revision as of 15:00, 27 January 2021

Zoom-logo.png
Zoom-bombing refers to bad actors dropping in and disrupting Zoom meetings. Here are some recommended best practices for keeping your meetings secure.
Keeping your Zoom app up-to-date is an important first step in Zoom security. Learn how to use Zoom's security features in the video below.


Protecting your meeting happens when you are initially scheduling the meeting. You can also set default meeting behaviors in your profile so that every future meeting you create inherits those settings.


Protect Your Zoom Meetings

Please note: if you are hosting a large public event in Zoom see Zoom for Public Events.

  1. Use a unique Zoom Room ID
    It can be tempting to create a room ID once and then re-use over again as if it were a persistent space. Be aware that the longer you use a Room ID the greater the chance it gets discovered.
    Faculty using the Zoom/ Canvas integration are discouraged from creating recurring meetings.
  2. Only share your room ID with the participants you want to attend
    Do not publish your room IDs on public websites or distribute broadly via large email DLs.
  3. Protect your Personal Meeting ID (PMI)
    This is a persistent Room connected to your account. Use it for one-on-one meetings, office hours, etc., but be careful how broadly you distribute it.
  4. Create a Waiting Room for Attendees
    Waiting Rooms allow you to control when attendees can enter the meeting. See also: Secure your meetings with Zoom waiting rooms or watch this quick video to see how to set one up and use. Waiting Rooms are a great solution for faculty holding Office Hours!
    Faculty: for waiting rooms to be effective, make sure to request your students use a name in their Zoom profile that you are familiar with.
  5. Make Sure Only the Hosts Can Share Their Screen
    This is a global default but can be changed in your personal meeting preferences. Only turn this on if it is absolutely necessary.
  6. Lock the room after the meeting starts ONLY IF you are certain ALL participants are in. This step is not recommended for classroom use, because locking prevents students from reentry
    Once all of your participants have arrived, navigate to the Participants window and choose More > Lock Meeting
  7. Remove a Participant or Put on Hold
    As the meeting host, you do have the ability to remove someone from the meeting or put them on hold via the Participants panel. See: Managing participants in a meeting.


Additional Resources




Keywords: web conferencing