Zoom Security - Best Practices for Scheduling Meetings

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Revision as of 17:02, 31 March 2020 by Irishb (Talk | contribs)

Zoom-bombing is a recent phenomenon that refers to bad actors dropping in and disrupting Zoom meetings. Here are some recommended best practices for keeping your meetings secure.

Protecting your meeting happens when you are initially scheduling the meeting. You can also set default meeting behaviors in your profile so that every future meeting you create inherits those settings.

Protect Your Zoom Meetings

  1. Use a unique Zoom Room ID
    It can be tempting to create a room ID once and then re-use over again as if it were a persistent space. Be aware that the longer you use a Room ID the greater the chance it gets discovered.
  2. Only share your room ID with the participants you want to attend
    Do not publish your room IDs on public websites or distribute broadly via large email DLs.
  3. Protect your Personal Meeting ID (PMI)
    This is a persistent Room connected to your account. Use it for one-on-one meetings, office hours, etc., but be careful how broadly you distribute it.
  4. Create a Waiting Room for Attendees
    Waiting Rooms allow you to control when attendees can enter the meeting. See also: Waiting rooms are a great way to secure your meetings.
  5. Make Sure Only the Hosts Can Share Their Screen
    This is a global default.
  6. Lock a Meeting Once It Starts
    Once all of your participants have arrived, navigate to the Participants window and choose More > Lock Meeting
  7. Remove a Participant or Put on Hold
    As the meeting host, you do have the ability to remove someone from the meeting or put them on hold via the Participants panel. See: Managing participants in a meeting.

Our Global Meeting Defaults

The following default settings have been enabled. All other settings are Off by default. You can change any of these settings in your Personal meeting Settings.

  • Embed password in meeting link for one-click join
  • Chat - Note: Private Chat is disabled
  • Co-host - Allow the host to add co-hosts. Co-hosts have the same in-meeting controls as the host.
  • Polling - Add 'Polls' to the meeting controls.
  • Screen sharing - Only Hosts can screen share
  • Annotation
  • Whiteboard
  • Remote control
  • Nonverbal feedback
  • Virtual background

Additional Resources

See Zoom's Security page for additional information on Zoom's security features.

Keywords: web conferencing