Difference between revisions of "Zoom for Public Events"

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[[Image:Zoom-logo.png|left|40px]] '''Zoom-bombing''' refers to bad actors dropping in and disrupting Zoom meetings. Here are some recommended best practices for keeping your meetings secure.
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[[Image:Zoom-logo.png|left|40px]] Zoom events that are for the public can present a different set of challenges than a Zoom meeting used for class or a meeting.
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If you need to promote the event to the public you will need to take some extra precautions.
  
 
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'''Protecting your meeting happens when you are initially scheduling the meeting.''' You can also set default meeting behaviors in your profile so that every future meeting you create inherits those settings.
 
'''Protecting your meeting happens when you are initially scheduling the meeting.''' You can also set default meeting behaviors in your profile so that every future meeting you create inherits those settings.
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<div class="alert alert-warning" role="alert">
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'''If you have more complex requirements, such as a large-audience broadcast webinars, please submit a [https://www.evergreen.edu/offices-services/media-services/media-production-planning-guide production request with Electronic Media at least 4 weeks in advance].'''</div>
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===Protect Your Zoom Meetings===
 
===Protect Your Zoom Meetings===
 
# '''Use a unique Zoom Room ID'''
 
# '''Use a unique Zoom Room ID'''
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#:It can be tempting to create a room ID once and then re-use over again as if it were a persistent space. Be aware that the longer you use a Room ID the greater the chance it gets discovered.
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#:Do not use your Personal Meeting ID (PMI)  The PMI is your personal meeting space and you shouldn’t promote the ID to the public via email lists, websites etc
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# '''Only share your room ID with the participants you want to attend'''
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# '''Do not enable join before host'''
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#:Do not publish your room IDs on public websites or distribute broadly via large email DLs.
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#: If this is enabled the first person to join the meeting can become the host. See also [https://support.zoom.us/hc/en-us/articles/202828525-Join-before-host Zoom Join before host]
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# '''Protect your Personal Meeting ID (PMI)'''
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#:This is a persistent Room connected to your account. Use it for one-on-one meetings, office hours, etc., but be careful how broadly you distribute it.
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# '''Create a Waiting Room for Attendees'''
 
# '''Create a Waiting Room for Attendees'''
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#: [https://support.zoom.us/hc/en-us/articles/115000332726-Waiting-Room Waiting Rooms] allow you to control when attendees can enter the meeting. See also: [https://blog.zoom.us/wordpress/2020/02/14/secure-your-meetings-zoom-waiting-rooms/ Secure your meetings with Zoom waiting rooms] or watch this [https://www.youtube.com/watch?v=ntaT7KEcids quick video to see how to set one up and use]. '''Waiting Rooms are a great solution for faculty holding Office Hours!'''
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#: Before the meeting is opened to the public the host can let in specific users that need to help prepare.
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#: [https://support.zoom.us/hc/en-us/articles/115000332726-Waiting-Room Waiting Rooms] allow you to control when attendees can enter the meeting. See also: [https://blog.zoom.us/wordpress/2020/02/14/secure-your-meetings-zoom-waiting-rooms/ Secure your meetings with Zoom waiting rooms] or watch this [https://www.youtube.com/watch?v=ntaT7KEcids quick video to see how to set one up and use].  
 
#'''Make Sure Only the Hosts Can Share Their Screen'''
 
#'''Make Sure Only the Hosts Can Share Their Screen'''
 
#: This is a global default but can be changed in your personal meeting preferences. Only turn this on if it is absolutely necessary.
 
#: This is a global default but can be changed in your personal meeting preferences. Only turn this on if it is absolutely necessary.
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# '''Lock a Meeting Once It Starts'''
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# '''Disable Annotation'''
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#: Once all of your participants have arrived, navigate to the Participants window and choose '''More > Lock Meeting'''
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#: If annotation is enabled any participant can start annotating during screen sharing  See also [https://support.zoom.us/hc/en-us/articles/115005706806-Using-annotation-tools-on-a-shared-screen-or-whiteboard Zoom Annotation]
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# '''Chat Settings'''
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#:Chat can be turned off or be limited to host only, everyone publicly or everyone publicly and privately
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#: See also [https://support.zoom.us/hc/en-us/articles/115004809306-Controlling-and-Disabling-In-Meeting-Chat Chat Seeting]
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# '''Have Co-Hosts'''
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#: Have some helpers that the host can [https://support.zoom.us/hc/en-us/articles/206330935-Enabling-and-adding-a-co-host promote] to co-host.  They can help monitor chat, [https://support.zoom.us/hc/en-us/articles/203435537-Muting-and-unmuting-participants-in-a-meeting mute microphones] and remove participants if needed.
 
#'''Remove a Participant or Put on Hold'''
 
#'''Remove a Participant or Put on Hold'''
 
#: As the meeting host, you do have the ability to remove someone from the meeting or put them on hold via the Participants panel. See: [https://support.zoom.us/hc/en-us/articles/115005759423-Managing-participants-in-a-meeting Managing participants in a meeting].
 
#: As the meeting host, you do have the ability to remove someone from the meeting or put them on hold via the Participants panel. See: [https://support.zoom.us/hc/en-us/articles/115005759423-Managing-participants-in-a-meeting Managing participants in a meeting].

Latest revision as of 08:49, 28 September 2023

Zoom-logo.png
Zoom events that are for the public can present a different set of challenges than a Zoom meeting used for class or a meeting.

If you need to promote the event to the public you will need to take some extra precautions.

If you have more complex requirements, such as a large-audience broadcast webinars, please submit a production request with Electronic Media at least 4 weeks in advance.


Protect Your Zoom Meetings

  1. Use a unique Zoom Room ID
    Do not use your Personal Meeting ID (PMI) The PMI is your personal meeting space and you shouldn’t promote the ID to the public via email lists, websites etc
  2. Do not enable join before host
    If this is enabled the first person to join the meeting can become the host. See also Zoom Join before host
  3. Create a Waiting Room for Attendees
    Before the meeting is opened to the public the host can let in specific users that need to help prepare.
    Waiting Rooms allow you to control when attendees can enter the meeting. See also: Secure your meetings with Zoom waiting rooms or watch this quick video to see how to set one up and use.
  4. Make Sure Only the Hosts Can Share Their Screen
    This is a global default but can be changed in your personal meeting preferences. Only turn this on if it is absolutely necessary.
  5. Disable Annotation
    If annotation is enabled any participant can start annotating during screen sharing See also Zoom Annotation
  6. Chat Settings
    Chat can be turned off or be limited to host only, everyone publicly or everyone publicly and privately
    See also Chat Seeting
  7. Have Co-Hosts
    Have some helpers that the host can promote to co-host. They can help monitor chat, mute microphones and remove participants if needed.
  8. Remove a Participant or Put on Hold
    As the meeting host, you do have the ability to remove someone from the meeting or put them on hold via the Participants panel. See: Managing participants in a meeting.

Additional Resources


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Keywords: web conferencing

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