Becoming a Confident Zoom User

Zoom Basics for participating in this session

• Quit completely any Apps you don’t need running (stop your video if problems)
• Make sure your name shows up (first and last) - we recommend you add your pronouns after your name if you’d like.
  • First click on Participants button to find yourself; you’ll see your name listed there
  • To change your name, hover your cursor over the name button and enter first and last (consider including pronouns)
  • The Participants area is also where you can "raise your hand" and provide feedback to the hosts with the click of a button

Audio muted

• Hosts have the ability to Mute participants but participants can unmute themselves.
• How to turn your video off - This is just you muting your feed of the conference, it does not affect others

Chat

• keep in mind private chats are recorded.
• Use Zoom chat for your questions emergent webinar session questions
• If you have technical questions, please submit a help ticket at help.e.e

Different kinds of Zoom views/windows

• Setup your windows for the webinar - not full screen
• Open participants and Chat
• Windows - CMD- Tab to move between apps

Your Physical setup

In an Ideal situation you would have chosen this...

• Sit where you are most comfortable
• Be able to move around
• A quiet space for you to hear

In our current reality, our work environment has changed and not by choice...

• Check your internet connection and wifi. Plugin to ethernet whenever possible.
• Make sure your device is charged/identify where the closest plug is
• Use headphones or earbuds
• Try to be indoors, if outdoors be aware of proximity to neighbors because of FERPA
• Have paper and pen available for writing
• Don’t judge or make assumptions, support and be patient 😊

Ways to Zoom

• Devices:
  • Computer, tablet, smartphone
  • Phone into a meeting if you can’t get
• Ways to access:
  • Evergreen.zoom.us - meeting and profile preferences
  • Zoom App
• Zoom preferences
  • Profile pic
  • Virtual background
• What is a webinar and what is the difference?

Zoom Basics for Hosts

Zoom Account

• Go to evergreen.zoom.us sign-in with evergreen.edu account
• Pro license (default is a Basic) check with your supervisor, supervisors can request via help.evergreen.edu

Hosting a Meeting

• Schedule a new meeting
• Best practices for inviting participants

Zoom Security for Hosts

See: Zoom Security - Best Practices for Scheduling Meetings

Breakout rooms

• Random vs. assigned groups
• Host and assigning breakout assignments

Zoom Homework Activity - You are the host

In Breakout Rooms plan with your group how you will complete this activity:

Homework activity

1. Go to evergreen.zoom.us and Sign In
2. Schedule a meeting
3. Share the Join URL with your group, this could be via:
   • Outlook calendar invite with Join URL as the location
   • Shared Office 365 document that all group members can edit
   • Email
4. Host practice
   • Muting a participant
   • Creating breakout rooms
5. Rinse and repeat until everyone has a chance to host a meeting