View source for Video Calls and Meetings with Teams

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[[File:Teams-logo.png|75px|left]]Anyone with an Evergreen account can use Teams to make video calls and video meetings.  You do not need to be a member of a team to use these features.

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=== Calls vs Meetings ===
Video calls and video meetings are similar but there are some differences.
* Meetings can be scheduled in advance
* Meetings have breakout rooms

=== Desktop App vs Web App ===
You can use Teams meetings and calls from the desktop app or the web app.  The web app has some limitations.  Microsoft has an [https://support.microsoft.com/en-us/office/meetings-and-live-events-5c3e0646-dc37-45ad-84a4-1666fac62d4e?ui=en-US&rs=en-US&ad=US article] that details the differences between using Teams on different platforms.

The web app has these limitations
* Only one active speaker
* No together mode
* No background blur
* No custom background
* No live captions

=== Settings ===

==== Audio and Video Settings ====
You can check your audio and video settings before making a call.
# In '''Teams''' click your icon in the top right corner
# Select '''Settings'''
# Select '''Devices'''
# Check your microphone, speaker and camera settings as needed.
# Click '''Make a test call''' if you want to test your set up
# Click the '''X''' in the top right to close the window

=== Make A Call ===
# In Teams click the '''Calls''' button on the far left
# In the lower part of the '''Calls''' column enter a name or an Evergreen email address 
## Multiple names can be entered
# At the bottom click the phone icon to start an audio call or the camera icon to start a video call

=== Video Meetings ===
Meetings can be scheduled from Teams or via Outlook. Below are the steps for using Teams. Please see Microsoft's documentation on [https://support.microsoft.com/en-us/office/schedule-a-meeting-in-teams-943507a9-8583-4c58-b5d2-8ec8265e04e5 Scheduling a meeting in Teams]


==== Schedule a Meeting from within Teams====
# In '''Teams''' click the '''Calendar''' button on the left
# In the top right click '''+New Meeting'''
# The '''New Meeting''' window will appear.  You can use the '''Details''' tab or click '''Scheduling Assistant'''
# Add a Title
# Add required attendees
# Click '''Optional''' if you have optional attendees
# Fill in the date and time
# Type a message if needed
# Click '''Send''' in the top right


====Schedule a Channel Meeting====
# In Teams open the channel that you want to invite
# In the top right corner, click the camera icon to access the meeting scheduling options. Select '''Schedule a meeting'''
# Fill in the details: Provide a meeting title, date, time. You can use the top Scheduling Assistant tab to check availability of team members for open times.
# Select '''Send personal invites''' switch to make sure each member gets an invite added to their personal calendar. 
# More options such as adding guests outside of the channel, restricting who can present etc...
# Send the invite: Click '''Send''' to create the channel meeting and send invitations to participants. If there are changes, you can edit invite details and resend. 

==== Meeting Options ====
A few meeting settings can be set before the meeting.  If you are meeting with a co-worker or classmates the default settings may be fine.  If this is a public meeting you should check the settings.  Microsoft has an [https://support.microsoft.com/en-gb/office/change-participant-settings-for-a-teams-meeting-53261366-dbd5-45f9-aae9-a70e6354f88e#:~:text=%20There%20are%20three%20different%20ways%20to%20get,the%20list%20of%20participants%2C%20choose%20Manage...%20More%20 article] detailing the options

Settings include:
* Who can bypass the lobby?
* Always let callers bypass the lobby
* Announce when callers join or leave
* Who can present?
* Allow attendees to unmute

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# In '''Teams''' click the '''Calendar''' button on the left
# Find the meeting and double click it to edit the meeting.
# Click the '''Meeting Options''' button
## Note Safari is not supported on macOS
# The '''Meeting Options''' window will open in a web browser
# Configure settings as needed
# Click '''Save'''

==== Starting a Meeting ====
# In '''Teams''' click the '''Calendar''' button on the left
# Find the meeting and click once
# Click the '''Join''' button
# In the new window you can select your audio and video settings.
# When ready click '''Join Now'''



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