Difference between revisions of "Thesis Formatting for MES"

Latest revision as of 22:19, 25 April 2011

These tips are based on the MES Thesis Handbook and former students's suggestions to help MES students build and format their thesis. These use Microsoft Word 2007, other versions may vary. Feel free to contribute others (even using different editors such as open office)!

Preformat your document before you start

Format a blank document with all the required formatting to save much time in the end. Also, the format>tab feature can set appropriate, consistent tab stops. Do this for each section before adding content to save time.

Don't copy and paste from another Word Document

This can transfer clashing formatting and mess up your document. It's hard to fix, so prevent it: copy text into a text editor (notepad, etc.) to strip out the formatting. Copy it again there, and paste it into your current document.

Excel data

Pasting from excel to word creates a word table without Excel style. For Excel style, go to Insert>Table>Excel Spreadsheet, and paste data into the spreadsheet that pops up.

Use Reveal Formatting

Things go wrong? Format>reveal formatting shows where you are and the formatting of the current page. Also, view>thumbnails shows where you are in the document.

Additional Help

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 __NOTOC__
-The following (and associated pages) have been compiled as technical resources that might be helpful for MES students in building and formatting their thesis.  These guidelines are based on the [http://www.evergreen.edu/mes/docs/thesishandbook6-08.pdf MES Thesis Handbook] and suggestions from former students. This assumes Microsoft Word 2003 is being used, other versions may vary.  For those who wish to compose alternative solutions or solutions using different editors (such as open office), please feel free to contribute!
+<div class="intro">[[File:Wordlogo.gif‎ |left|50px]] These tips are based on the [http://www.evergreen.edu/mes/docs/thesishandbook.pdf MES Thesis Handbook] and former students's suggestions to help MES students build and format their thesis. These use Microsoft Word 2007, other versions may vary. Feel free to contribute others (even using different editors such as open office)!</div>
-==Quick Tips==
 ====Preformat your document before you start====
-The guidelines for formatting  your document are laid out.  Take the time before you begin assembling your thesis to format a blank document with all the necessary components, sections, pagination, etc..  Life will be easier if you set it up right ahead of time.
+Format a blank document with all the required formatting to save much time in the end.  Also, the format>tab feature can set appropriate, consistent tab stops. Do this for each section before adding content to save time.
+====Don't copy and paste from another Word Document====
-====Don't copy and paste from word====
+This can transfer clashing formatting and mess up your document.  It's hard to fix, so prevent it:  copy text into a text editor (notepad, etc.) to strip out the formatting.  Copy it again there, and paste it into your current document.
-Word is famous for transferring formatting from one document to another.  If you copy from a document that has preformatted components (margins, spacing, fonts, etc..) this will then crash into the formatting of your current doc creating a mess of formatting junk which can often be extremely hard to recover.  Best rule of thumb; Copy text into a text editor (notepad, textmate, etc..) that will strip out the formatting and then paste this straight text into your document.
+====Excel data====
+Pasting from excel to word creates a word table without Excel style.  For Excel style, go to Insert>Table>Excel Spreadsheet, and paste data into the spreadsheet that pops up.
-====Excel chart gotchas====
-Excel and Word play nicely together but beware when pasting excel spreadsheets and graphs into Word that you do it right.
-You can copy and paste directly from excel to word, and this will create a word table.  Nice if you don't want it to look like excel.
-You can inset the worksheet as an object from file, and this can either paste it as an object into Word or it will let you link the spreadsheet into word which has good side and bad.  The good side is that you can edit you excel spreadsheet and it will be reflected in your document.  The bad side is that they are linked, and if you move or delete one of the files, the word document can get corrupted to the point of being A pain to recover.  Bottom line, if you want to insert excel data, copy and paste it, or create an image first, this way you run less risk of corrupting your data.
-====Do tabs right====
-Although you can set tabs on the fly and to specific paragraphs, if you have sections which have consistent tab requirements, it pays to set these first before you start adding content. By using the format>tab feature at the beginning of each section, you can set appropriate (and consistent) tab stops for each section.
 ====Use Reveal Formatting====
-Whenever you find yourself in a bind, format>reveal formatting will show you exactly where you are and what formatting is being applied to the page you're on.  For additional information it's also helpful to go to view>thumbnails to see where you are in the document.
+Things go wrong? Format>reveal formatting shows where you are and the formatting of the current page.  Also, view>thumbnails shows where you are in the document.
+==Additional Help==
-==Associated Pages==
 *[[Page_numbering_with_a_preface_numbered_seperately_-_Word | Page numbering for Different Sections]]
 *[[Footnotes_and_Endnotes_-_Word | Footnotes and Endnotes]]
 *[[Table_of_Contents_-_Word | Table of Contents]]
 *[[Odd_and_Even_Footers_-_Word | Odd and Even Footers]]
+*[http://www.ehow.com/how_2124997_insert-excel-data-word-2007.html word to excel]]
   [[category:Word]]