Difference between revisions of "Banner Self Service for Faculty"

Revision as of 17:11, 12 September 2007

Figure 1

Notes from Fletcher's presentation

Tip: don't call it Gateway but instead call it my.evergreen.edu

Figure 2

Figure 3

Figure 4

Figure 5

Figure 6

Figure 7

Figure 8

Getting Started

faculty should go to my.evergreen.edu and login
Click on Gateway Home (this terminology will go away soon)
Select Faculty Information (See Figure 1)
Choose the term you want to work with (See Figure 2)
Select CRN for class from drop down list (See Figure 3)

Summary Class List

(See Figure 4) Use this page to view summary information for your course or program including:

Course Information
Enrollment counts
Summary listing of all enrolled students

Faculty Detail Schedule

provides summary of all CRNs associated with faculty (See Figure 5)
# of enrolled students
# of wait listed students

Emailing Students

From the Summary class list page you can send e-mail to an individual student and (at the very bottom) to the whole class.

navigate to Summary class listSummary class list
at the bottom of list click Email class
this will launch your local email client and populate the bcc field with all of the students preferred email addresses.

Note: this will not work with Outlook Webmail. If you create an e-mail to the whole list with this button, it puts the addresses into the BCC: line to send each student a blind carbon copy, which doesn’t show any other addresses. You put your own address in the To: line. Unfortunately, that also means students can’t send messages to everybody in a program by hitting Reply All with a message like this. Using a Lyris Mailing List is more appropriate for allowing students to email the entire class.

Registration Permits/Overrides

Choose Registration Overrides from the Faculty Services tab
the A# of students is "sticky" and will automatically display the last student selected
to change to a new student select ID Selection from the links at the bottom of the page
Enter the A# of the student for whom you'd like to set an override (See Figure 6)
select the type of override: campus, class, signature
choose the CRN (See Figure 7)

Custom Class List

The Custom Class List and Custom Class Waitlist items on your Banner web menu produce tables with the information from the registration database in the order you select. You can select, copy and paste your tables of names and/or emails into Word or Excel to get started making class lists, etc. (See Figure 8)

Note: Mac users need Netscape 7 if they want to do this directly, since Excel puts pasted tables from Safari and Firefox all into one column

Sidenote for Excel users - (If you know a little about Excel you can use a word processor to replace some commas or spaces in what you get from Banner with tabs, then import that tabbed file into Excel and use a formula to get the last names in front of the first names, etc....) Banner also lets you check the current state of your program budget.

Known Problems:

You must have a student's A........ number to enter an override yourself. (It looks as if you can also do a search by name, but at this point the name search is limited to students who are already registered in your program.)

@@ Line 1: / Line 1: @@
-You get a password for the Gateway web registration system (aka Banner) by filling out the web page at:
+__NOTOC__
+[[Image:Banner faculty information.png|thumb|200px|right|Figure 1]]
+==Notes from Fletcher's presentation==
+Tip: don't call it Gateway but instead call it my.evergreen.edu
+[[Image:Banner select term.png|thumb|200px|right|Figure 2]]
+[[Image:Banner select crn.png|thumb|200px|right|Figure 3]]
+[[Image:Banner summary classlist.png|thumb|200px|right|Figure 4]]
+[[Image:Banner Faculty Detail Schedule.png|thumb|200px|right|Figure 5]]
+[[Image:Banner ID Selection2.png|thumb|200px|right|Figure 6]]
+[[Image:Banner registration overrides.png|thumb|200px|Figure 7]]
+[[Image:Banner Custom Class list.png|thumb|200px|Figure 8]]
+===Getting Started===
+#faculty should go to my.evergreen.edu and login
+#Click on '''Gateway Home''' (this terminology will go away soon)
+#Select '''Faculty Information''' (See [[:Image:Banner faculty information.png|Figure 1]])
+#Choose the term you want to work with (See [[:Image:Banner select term.png|Figure 2]])
+#Select CRN for class from drop down list (See [[:Image:Banner select crn.png|Figure 3]])
-http://www.evergreen.edu/gateway/ferpa.shtm
-The registrar sends you an email password the next day. Then you can login to the faculty information section of the Banner system at https://bannerweb.evergreen.edu.
-Once you login, you have to choose a term and a course number at the top of your menu to start - then you can see various information about the students registered in your class and on your wait list, enter overrides for the registration limits you've set up to do things like allow a sophomore into your Junior/Senior program, etc.
-There are buttons on these pages to send e-mail to an individual student and (at the very bottom) to the whole class. If you create an e-mail to the whole list with this button, it puts the addresses into the BCC: line to send each student a blind carbon copy, which doesn’t show any other addresses, in case some students have said they want their information kept confidential. You put your own address in the To: line, and then each student will get a copy of the message, but it will not show any other addresses but yours. Unfortunately, that also means students can’t send messages to everybody in a program by hitting Reply All with a message like this. (See below for the other email option – a listserv list.)
+===Summary Class List===
+(See [[:Image:Banner summary classlist.png|Figure 4]]) Use this page to view summary information for your course or program including:
+*Course Information
+*Enrollment counts
+*Summary listing of all enrolled students
-The Custom Class List and Custom Class Waitlist items on your Banner web menu produce tables with the information from the registration database in the order you select. You can select, copy and paste your tables of names and/or emails into Word or Excel to get started making class lists, etc. (Mac users need Internet Explorer or Netscape 7 if they want to do this directly, since Excel puts pasted tables from Safari and Firefox all into one column.)
-Sidenote for Excel users - (If you know a little about Excel you can use a word processor to replace some commas or spaces in what you get from Banner with tabs, then import that tabbed file into Excel and use a formula to get the last names in front of the first names, etc....)
-If you ask Lorri Moore (moorel@evergreen.edu) to set it up for you, Banner also lets you check the current state of your program budget.
-Problems:
+===Faculty Detail Schedule===
+* provides summary of all CRNs associated with faculty (See [[:Image:Banner Faculty Detail Schedule.png|Figure 5]])
+* # of enrolled students
+* # of wait listed students
+===Emailing Students===
+From the '''Summary class list''' page you can send e-mail to an individual student and (at the very bottom) to the whole class.
+#navigate to '''Summary class list'''Summary class list
+#at the bottom of list click '''Email class'''
+#this will launch your local email client and populate the bcc field with all of the students '''preferred''' email addresses.
+Note: this will not work with Outlook Webmail. If you create an e-mail to the whole list with this button, it puts the addresses into the BCC: line to send each student a blind carbon copy, which doesn’t show any other addresses. You put your own address in the To: line. Unfortunately, that also means students can’t send messages to everybody in a program by hitting Reply All with a message like this. Using a [[Mailing Lists|Lyris Mailing List]] is more appropriate for allowing students to email the entire class.
+===Registration Permits/Overrides===
+#Choose '''Registration Overrides''' from the Faculty Services tab
+#the A# of students is "sticky" and will automatically display the last student selected
+#to change to a new student select '''ID Selection''' from the links at the bottom of the page
+#Enter the A# of the student for whom you'd like to set an override (See [[:Image:Banner ID Selection2.png|Figure 6]])
+#select the type of override: campus, class, signature
+#choose the CRN (See [[:Image:Banner registration overrides.png|Figure 7]])
+===Custom Class List===
+The Custom Class List and Custom Class Waitlist items on your Banner web menu produce tables with the information from the registration database in the order you select. You can select, copy and paste your tables of names and/or emails into Word or Excel to get started making class lists, etc. (See [[:Image:Banner Custom Class list.png|Figure 8]])
+'''Note:''' Mac users need Netscape 7 if they want to do this directly, since Excel puts pasted tables from Safari and Firefox all into one column
+Sidenote for Excel users - (If you know a little about Excel you can use a word processor to replace some commas or spaces in what you get from Banner with tabs, then import that tabbed file into Excel and use a formula to get the last names in front of the first names, etc....)
+Banner also lets you check the current state of your program budget.
+'''Known Problems:'''
-. You must have a student's A........ number to enter an override yourself. (It looks as if you can also do a search by name, but at this point the name search is limited to students who are already registered in your program.)
+# You must have a student's A........ number to enter an override yourself. (It looks as if you can also do a search by name, but at this point the name search is limited to students who are already registered in your program.)