Self Service - Schedule Evergreen

Schedule Evergreen has a function called Self Service where students can schedule time is certain rooms or labs.

Introduction

• Not all spaces are available in Self Service.
  • It is available to a limited amount of spaces.
• Spaces might be added or removed from Self Service based on the needs of the center that controls the space.
• Some spaces might have restrictions on how many hours a space can be scheduled.
  • This could be a daily or weekly hour limit.
• In the Schedule Evergreen system we track access and proficiencies with a tag labeled Badges.
  • Some spaces might require a proficiency or access badge before before they can be scheduled.
  • Just because a space is in Self Service does not mean that it is available for everyone.

Getting to Self Service

1. Go to schedule.evergreen.edu
2. Sign in with your Evergreen username and password.
3. On the left click Spaces.
4. On the right click Self Service
5. The Self Service page will load.
   • The spaces will be organized by centers.

Scheduling

Select a Space

1. Click the link for the space to be scheduled.
   • For example Study Rooms
2. The Scheduler window will open.
3. Select the desired room under the Resource menu.
   • For example Lib 3401 - Study

Check Availability

1. For Start Time select a Date and a Time.
2. Set the Duration.
3. Click Check Availability.
4. The schedule grid will reload.
   • White = Open
   • Orange = Reserved
   • Grey = Closed
5. If the time is available click Schedule.

• If the scheduling is successful there will be a green banner at the top with the space, date and time listed.
• If there is an error there will be a red banner with an error message.
• Error can be cased by:
  • requesting a time that is not available.
  • not having the required badges.
  • attempting to schedule outside of building hours.
• If there is an error click Cancel.

Scheduling with the schedule grid

1. For Start Time select a Date and a Time.
2. Click on the grid in the row for the desired space and the column for the desired start time.
3. In the new window set the Duration.
4. Click Save.
5. Click Back to go back to the Self Service page.

Deleting Reservations

1. Go to schedule.evergreen.edu
2. Sign in with your Evergreen username and password.
3. On the left click My Events.
4. Under Current/Upcoming Events click on the link with your name and student work.
   1. For example Carlos, Wendy (Student Work)
5. A list of upcoming and recent reservations will load.
6. To delete a time click the delete icon on the right side of the reservation.
7. A confirmation window will load.
   1. Click Yes to cancel the reservation and No to not cancel the reservation.