Tips for the Academic Fair

This articles contains information on some of Zoom's security settings and meeting controls. Since the Zoom meeting links will be posted on a public website, there is the potential for Zoom bombing. Some of the settings mention requiring the current version of Zoom. So check to make sure your Zoom app is up to date.

Check for Updates

Check to make sure that you have the current version of Zoom.

1. Sign into the Zoom application on your computer (not the website)
2. Click your profile icon in the top right
3. Select Check for Updates

Meeting Settings

1. Using a web browser, sign in to evergreen.zoom.us
2. On the left side, click on Meetings (this should show you your upcoming Meetings)
3. Click on the title of a Meeting you want to check the settings of, then go to the following sections:

Security Section

• Do not select Passcode
• Select Waiting Room

Meeting Options

• Do not select Allow participants to join anytime
• Select Mute participants upon entry
• Do not select Require authentication to join
  • If selected this would require participants to sign in with Evergreen accounts
  • Not all participants will have Evergreen accounts

When in a Zoom Meeting, take note of these options:

Participants Window

The participants window has options for muting microphones and removing participants

Zoom has an article with more details.

• At the bottom of the window is a Mute All button
• When hovering over a participants name the Mute button will appear
• When hovering over a participants name the More button will appear
  • Stop Video
  • Put in Waiting Room
  • Remove

Security

The Security icon at the bottom of the Zoom meeting window has a variety of options and tools

Zoom has an article with more details.

• Hide Profile Pictures
  • Zoom bombers can set their profile picture to an offensive image
  • This is a quick way to turn off all profile pictures
• All Participants to: Share Screen
  • Uncheck this so that only the host can screen share
• Suspend Participants Activities
  • This is a new setting for emergency situations
  • This shuts off all participants' audio, video and screen sharing and locks the meeting