Tips for the Academic Fair

This guide contains information on some of Zoom's security settings and meeting controls.

• The Zoom meeting links will be posted on a public website, which presents the potential for Zoom bombing.
• Some settings require the current version of Zoom - please make sure your Zoom app is up-to-date.

Check for Updates

To make sure you have the current version of Zoom:

1. Sign into the Zoom application on your computer (not the website)
2. Click your profile icon at top right
3. Select "Check for Updates"

Meeting Settings

1. Using a web browser, sign in to evergreen.zoom.us
2. On the left side, click on "Meetings" and view the list under "Upcoming"
3. Click on a meeting title to check its settings for the following sections:

Security Section

• Do not select "Passcode"
• Check "Waiting Room"

Meeting Options

• Do not select "Allow participants to join anytime"
• Check "Mute participants upon entry"
• Do not select "Require authentication to join"
  • If selected this would require participants to sign in with Evergreen accounts
  • Not all participants will have Evergreen accounts

When in a Zoom Meeting, take note of these options in the Zoom app:

Participants Window

The "Participants" window has options for muting microphones and removing participants

For details, see Zoom guide, Managing Participants in a Meeting.

• At the bottom of the window is a "Mute All" button
• Hover over a participant's name until the "Mute" button appears
• Hover over a participant's name until the "More" button appears
• Apply any of the following actions as needed:
  • "Stop Video"
  • "Put in Waiting Room"
  • "Remove"

Security

The Security icon at the bottom of the Zoom meeting window has a variety of options and tools

Zoom has an article with more details.

• Hide Profile Pictures
  • Zoom bombers can set their profile picture to an offensive image
  • This is a quick way to turn off all profile pictures
• All Participants to: Share Screen
  • Uncheck this so that only the host can screen share
• Suspend Participants Activities
  • This is a new setting for emergency situations
  • This shuts off all participants' audio, video and screen sharing and locks the meeting