Difference between revisions of "MES Thesis - PowerPoint & Google Slides"

From Help Wiki
(→‎Creating a Presentation with PowerPoint)
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Microsoft PowerPoint is a popular digital presentation application. It is most commonly used to present ideas and images in a linear sequence, such as a "click-through" slideshow. PowerPoint also includes advanced features to create animations and "interactive" presentations.
 
Microsoft PowerPoint is a popular digital presentation application. It is most commonly used to present ideas and images in a linear sequence, such as a "click-through" slideshow. PowerPoint also includes advanced features to create animations and "interactive" presentations.
  
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This workshop provides an overview of PowerPoint's tools and features, the basic steps for creating a multi-slide PowerPoint presentation which includes text, images, and transitions, and an introduction to Google Slides.
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'''This workshop will walk you through how to:'''
 +
*Create a blank presentation
 +
*Identify user interface elements used to accomplish basic tasks
 +
*Add text and images to slides
 +
*Apply a theme and layout
 +
*Format slide content
 +
*Save a presentation to a new folder
 +
*Show your presentation
 +
 
  
 
'''Using PowerPoint at Evergreen'''
 
'''Using PowerPoint at Evergreen'''
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===Creating a Presentation with PowerPoint===
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'''Google Slides'''
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*For a brief introduction to this PowerPoint-like application, please see the information at bottom.
 +
 
 +
 
 +
===Overview of the PowerPoint User Interface===
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*Menu Bar Items: File, Edit, and View
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*Standard Toolbar and Buttons: Save, Open, and Print ('''TIP''': Hover cursor over a button to identify its use)
 +
*Ribbon and Tabs (for quick access to features and tools): '''Home''' is used to insert and format slides
 +
*Left pane view: if it does not appear, go to '''View''' > make sure there is a checkmark next to '''Normal'''
 +
*Slide Layout: placeholders
 +
*Notes pane: only the presenter can see this section when presenting
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 +
 
 +
===Create and Edit a Presentation===
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'''Start a new presentation'''
 
'''Start a new presentation'''
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*Open PowerPoint > select a blank presentation or template from the gallery
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*Open PowerPoint > select a blank presentation or template from the Gallery
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*
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*Create 3 new slides using these methods:
 +
**under Home tab > Slides > Click the New Slide icon
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**Click on the arrow to right of the New Slide icon to select a slide with layout
 +
**Menu Bar > Insert > New Slide
 +
*To change order of slides, click and drag
  
  
 
'''Saving your presentation'''
 
'''Saving your presentation'''
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PowerPoint version 2007 and newer use .pptx as an extension to distinguish its proprietary files from those that will open in previous versions of the program. Be cautious when saving files using the latest versions because your presentation will not open on computers using an older version which uses the .ppt extension.
+
*PowerPoint version 2007 and newer use .pptx as an extension to distinguish its proprietary files from those that will open in previous versions of the program. Be cautious when saving files using .pptx because your presentation will not open in an older version of PowerPoint which uses the .ppt extension.
  
  
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'''Setting a background or selecting a theme'''
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'''Add Content'''
 +
*'''NOTE''': Be mindful of elements that require connection to Internet, such as links (URLs) or embedded videos
 +
*Placeholder: enter text directly into it, or use a shortcut to insert content
 +
*Drag image from Media pop-up window into the placeholder
 +
*Adjust image within the placeholder using buttons at bottom, or resize image using frame
 +
*Create a new text box
 +
  
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'''Create new slides or outline'''
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'''Apply a theme and layout'''
 +
*Use themes and layouts for consistent design throughout your presentation
 +
*Theme defines fonts, colors, backgrounds and effects
 +
*Layout defines how content is arranged
 +
*You can change themes and layouts at any time
  
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'''Working with text and image'''
 
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-- selecting fonts
 
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-- resizing images
 
  
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===Creating and Editing a Basic Slides Presentation===
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'''Format Slide Content'''
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*Working with a blank canvas or customizable template
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*Different formatting may be applied to any slide, form, text, or object
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*Working with frames/placeholders
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*Adding and editing text
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*Inserting images, video and URLs (being mindful of elements that require connection to Internet)
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===Managing and Presenting a Slides Presentation: How to Publish and Share===
 
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*Manual navigation versus autoplay
 
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*Online versus off-line
 
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*Creating a portable Slides presentation (downloading/saving a PDF version)
 
  
  
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===Creating a Google Drive account===
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'''Creating a Google Drive account'''
 
*Use your existing Gmail/Google account or create a new/additional account
 
*Use your existing Gmail/Google account or create a new/additional account
  

Revision as of 17:34, 29 April 2014

WORKSHOP OUTLINE

Introduction

Microsoft PowerPoint is a popular digital presentation application. It is most commonly used to present ideas and images in a linear sequence, such as a "click-through" slideshow. PowerPoint also includes advanced features to create animations and "interactive" presentations.

This workshop will walk you through how to:

  • Create a blank presentation
  • Identify user interface elements used to accomplish basic tasks
  • Add text and images to slides
  • Apply a theme and layout
  • Format slide content
  • Save a presentation to a new folder
  • Show your presentation


Using PowerPoint at Evergreen

  • PowerPoint, as part of the Microsoft Office suite, is available in the Computer Center and many other places on campus. PowerPoint is available for Windows or Macintosh, and in theory it is possible to bring your files between platforms (you may encounter issues with formatting and fonts).


Google Slides

  • For a brief introduction to this PowerPoint-like application, please see the information at bottom.


Overview of the PowerPoint User Interface

  • Menu Bar Items: File, Edit, and View
  • Standard Toolbar and Buttons: Save, Open, and Print (TIP: Hover cursor over a button to identify its use)
  • Ribbon and Tabs (for quick access to features and tools): Home is used to insert and format slides
  • Left pane view: if it does not appear, go to View > make sure there is a checkmark next to Normal
  • Slide Layout: placeholders
  • Notes pane: only the presenter can see this section when presenting


Create and Edit a Presentation

Start a new presentation

  • Open PowerPoint > select a blank presentation or template from the Gallery
  • Create 3 new slides using these methods:
    • under Home tab > Slides > Click the New Slide icon
    • Click on the arrow to right of the New Slide icon to select a slide with layout
    • Menu Bar > Insert > New Slide
  • To change order of slides, click and drag


Saving your presentation

  • PowerPoint version 2007 and newer use .pptx as an extension to distinguish its proprietary files from those that will open in previous versions of the program. Be cautious when saving files using .pptx because your presentation will not open in an older version of PowerPoint which uses the .ppt extension.


Add Content

  • NOTE: Be mindful of elements that require connection to Internet, such as links (URLs) or embedded videos
  • Placeholder: enter text directly into it, or use a shortcut to insert content
  • Drag image from Media pop-up window into the placeholder
  • Adjust image within the placeholder using buttons at bottom, or resize image using frame
  • Create a new text box


Apply a theme and layout

  • Use themes and layouts for consistent design throughout your presentation
  • Theme defines fonts, colors, backgrounds and effects
  • Layout defines how content is arranged
  • You can change themes and layouts at any time


Format Slide Content

  • Different formatting may be applied to any slide, form, text, or object



Presentation Tips

PRESENTATION SCRIPT VERSUS PRESENTATION CONTENT

  • Keep content relevant, organized, and focused to the audience you are presenting to
  • Avoid reading directly from the presentation you are showing - use presentation content as an outline or guide for introducing key topics or talking points to be elaborated on through the oral component of your presentation


VISUAL PRESENTATION

  • Content should be the "star" of the presentation
  • Avoid overwhelming an audience with text- or image-heavy frames
  • Take advantage of white space
  • "Chunk" or "bullet point" information
  • Use of scale or sizing to emphasis different points or elements
  • Refrain from using animated transitions that move too quickly or extra features that distract from the content


What is Google Slides? Why use it?

  • Free and versatile online presentation software similar to PowerPoint
  • May be accessed online (desktop, mobile, tablet) or saved as a document to your computer or device
  • With a Google Drive account you get 15GB of free cloud storage and access to other applications such as Docs, Sheets, and more
  • Ability to share files and folders, plus create and collaborate!


Creating a Google Drive account

  • Use your existing Gmail/Google account or create a new/additional account


Resources

POWERPOINT


LYNDA.COM VIDEO TUTORIALS


GOOGLE DRIVE

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