Difference between revisions of "Banner Self Service for Faculty"

Latest revision as of 09:44, 22 May 2024

for faculty and staff

Figure 1

Figure 2

Figure 3

Figure 4

Figure 5

Figure 6

Figure 7

Getting Started

For more information, watch the Overview and Navigation video.

Faculty: go to my.evergreen.edu and log in
Select Faculty Class Information (See Figure 1)
Select Class Lists and Waitlists from the Faculty Self-Service Dashboard
You may choose the term you want to work with, or select the course from the list of All Terms (See Figure 2)
To see your Class List for the selected class, click on the white space near the Course Title. (See Figure 3)
To see a brief summary of that course in the Course Detail card, click on the Course Title. (See Figure 4)

Class Information

For more information, watch the Class Information video.

Use this page to view summary information for your course or program including:

Provides summary of all CRNs (Course Reference Numbers) associated with faculty
Course Information
Enrollment counts

Course Detail Card

For more information, watch the Course Detail Pop-Up video.

(See Figure 4) Use this page to view summary information for your course or program including:

The full title
Course Overview
Attributes and Restrictions
Course-Specific Fees

Class List and Waitlist

For more information, watch the Class List and Waitlist video.

The most up to date list of enrollment
Provides an enrollment overview with enrollment, cross list, and wait list totals (See Figure 5)
Class List Tab provides the following information about each registered student:
- Name
- Student ID
- Class Standing
- Number of credits in course
- Registration Status- information on how the student was registered
- Degrees pursued
- Admission term
- Evergreen email address
Wait List Tab provides the following information about each wait listed student:
- Name
- Student ID
- Class Standing
- Wait list position
- Degrees pursued
- Evergreen email address

Emailing Students

To watch a brief video tutorial, click here: Email Class List

From the Class List page you can send e-mail to an individual student and to the whole class.

Navigate to Class List in Banner Self-Service
Select the entire list by click the check box by Student Name
- To select only part of your class list, click the check mark by the names you want to include
At the top right of list, click the Blue Envelope
This will open a new tab in your web browser where you will be logged in to your Evergreen email, and populate the bcc field with all of the students' preferred email addresses.

Registration Approvals/Overrides

For more information, watch the Approvals/Overrides video.

Reminder: Only the program coordinator can give an override for an offering.

Log in to your My Evergreen account.
Select Faculty Class Information (See Figure 1)
Choose 'Registration Overrides from the Faculty Self-Service Dashboard
Choose the term
You must have the student's A# to give them an override. Enter the A# into the field labeled Student of Advisee ID.
- The only way you will be able to search for a student by name is if they are already registered in your current program. If this is the case, use the Last Name and First Name fields and make sure the Search Type is set to Both. (See Figure 6)
Hit Submit to search
Click on the line with student's name
On this page, you will be able to see all approvals given to the student for the term selected.
Select Faculty Signature Override from the Override drop down menu
Select the course you are giving approval for in the Course drop down menu (See Figure 7)
To give a student multiple approvals at the same time, click the Add Override button and follow steps 8-9 again
Hit Submit.
- You will see a message in the top right corner of your screen, telling you if the approval was saved or there was a problem.
To change to a new student, select Back to ID Selection directly under the Submit button

@@ Line 1: / Line 1: @@
 __NOTOC__
 {{facstaffonly}}
-[[Image:Banner faculty information.png|thumb|200px|right|Figure 1]]
+[[File:My Navigation.jpg|thumb|200x200px|Figure 1]]
-[[Image:Banner select term.png|thumb|200px|right|Figure 2]]
+[[File:FacClassList- Change Term.jpg|thumb|200x200px|Figure 2]]
-[[Image:Banner select crn.png|thumb|200px|right|Figure 3]]
+[[File:See Class List.jpg|thumb|200x200px|Figure 3]]
-[[Image:Banner summary classlist.png|thumb|200px|right|Figure 4]]
+[[File:See Course Detail Card.jpg|thumb|200x200px|Figure 4]]
-[[Image:Banner Faculty Detail Schedule.png|thumb|200px|right|Figure 5]]
+[[File:Class List.jpg|thumb|279x279px|Figure 5]]
-[[Image:Banner ID Selection2.png|thumb|200px|right|Figure 6]]
+[[File:OverridesBoth.jpg|thumb|278x278px|Figure 6]]
-[[Image:Banner registration overrides.png|thumb|200px|Figure 7]]
+[[File:Select Course.jpg|thumb|281x281px|Figure 7]]
-[[Image:Banner Custom Class list.png|thumb|200px|Figure 8]]
 ===Getting Started===
-#faculty should go to [https://my.evergreen.edu my.evergreen.edu] and login
+''For more information, watch the [https://evergreen.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=5493a772-5276-4c57-a922-affe017ef81a Overview and Navigation] video.''
-#Select '''Faculty Class Information''' (See [[:Image:Banner faculty information.png|Figure 1]])
+#Faculty: go to [https://my.evergreen.edu my.evergreen.edu] and log in
-#Choose the term you want to work with (See [[:Image:Banner select term.png|Figure 2]])
+#Select '''Faculty Class Information''' (See [[:File:My Navigation.jpg|Figure 1]])
-#Select CRN for class from drop down list (See [[:Image:Banner select crn.png|Figure 3]])
+#Select '''Class Lists and Waitlists''' from the Faculty Self-Service Dashboard
+#You may choose the term you want to work with, or select the course from the list of All Terms (See [[:File:FacClassList- Change Term.jpg|Figure 2]])
+#To see your Class List for the selected class, click on the white space near the Course Title. (See [[:File:See Class List.jpg|Figure 3]])
+#To see a brief summary of that course in the Course Detail card, click on the Course Title. (See [[:File:See Course Detail Card.jpg|Figure 4]])
-===Summary Class List===
+=== Class Information ===
-(See [[:Image:Banner summary classlist.png|Figure 4]]) Use this page to view summary information for your course or program including:
+''For more information, watch the [https://evergreen.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=4ebfd5f5-8a73-4a35-8fc9-afff0156642d Class Information] video.''
+Use this page to view summary information for your course or program including:
+*Provides summary of all CRNs (Course Reference Numbers) associated with faculty
 *Course Information
 *Enrollment counts
-*Summary listing of all enrolled students
+===Course Detail Card===
+''For more information, watch the [https://evergreen.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=08333a34-0d3b-408c-a776-affe01845c46 Course Detail Pop-Up] video.''
-===Faculty Detail Schedule===
+(See [[:File:See Course Detail Card.jpg|Figure 4]]) Use this page to view summary information for your course or program including:
-* provides summary of all CRNs associated with faculty (See [[:Image:Banner Faculty Detail Schedule.png|Figure 5]])
+*The full title
-* # of enrolled students
+*Course Overview
-* # of wait listed students
+*Attributes and Restrictions
+*Course-Specific Fees
+===Class List and Waitlist===
+''For more information, watch the [https://evergreen.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=43fa0ca7-6a87-4622-92fc-afff015b23a2 Class List and Waitlist] video.''
+* The most up to date list of enrollment
+* Provides an enrollment overview with enrollment, cross list, and wait list totals (See [[:File:Class List.jpg|Figure 5]])
+* Class List Tab provides the following information about each registered student:
+** Name
+** Student ID
+** Class Standing
+** Number of credits in course
+** Registration Status- information on how the student was registered
+** Degrees pursued
+** Admission term
+** Evergreen email address
+* Wait List Tab provides the following information about each wait listed student:
+** Name
+** Student ID
+** Class Standing
+** Wait list position
+** Degrees pursued
+** Evergreen email address
 ===Emailing Students===
-From the '''Summary class list''' page you can send e-mail to an individual student and (at the very bottom) to the whole class.
+''To watch a brief video tutorial, click here:'' [https://evergreen.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=c0ebc73c-d588-4e40-aac8-affe0150d28d Email Class List]
-#navigate to '''Summary class list'''
-#at the bottom of list click '''Email class'''
-#this will launch your local email client and populate the bcc field with all of the students '''preferred''' email addresses.
-#This will launch a local (not web) email application, such as Outlook or Mail for Mac. If you do not have a local client, there is a workaround (although it's pretty ugly).
-'''Known problems:'''
-*'''Mac users''': the listing uses semi-colons between email addresses and will NOT work in Mac Mail. Copy and paste the listing of email addresses (with the semicolons) into Outlook Webmail and send from there.
-*'''No local email client''': Only access email from a browser, then the above will not work. From the summary class list page, don't click on the link that says "Email class" at the bottom left, but simply hover your mouse over the link and hit Control/C (copy).  You can then go to your email, compose a message and in the "To" field, click Control/V (paste).  This will paste in the link text which is all of the email addresses that are part of this link, with some extra HTML code that you have to then get rid of.
-:
-:Copied and pasted the link contents into my "To" field in my browser:
-:
-:<nowiki><a href="mailto:?Bcc=notone44@evergreen.edu;fakers99@evergreen.edu">Email class</a></nowiki>
-:
-:And this striked text below is what you would get rid of, leaving the email addresses only separated by semicolons:
-:
-:<span style="color: red; text-decoration: line-through;"><nowiki><a href="mailto:?Bcc=</nowiki></span>notone44@evergreen.edu;fakers99@evergreen.edu<span style="color: red; text-decoration: line-through;">">Email class</span>
-:
-:
-===Registration Permits/Overrides===
-#Choose '''Registration Overrides''' from the Faculty Services tab
-#the A# of students is "sticky" and will automatically display the last student selected
-#to change to a new student select '''ID Selection''' from the links at the bottom of the page
-#Enter the A# of the student for whom you'd like to set an override (See [[:Image:Banner ID Selection2.png|Figure 6]])
-#select the type of override: campus, class, signature
-#choose the CRN (See [[:Image:Banner registration overrides.png|Figure 7]])
-===Custom Class List===
-The Custom Class List and Custom Class Waitlist items on your Banner web menu produce tables with the information from the registration database in the order you select. You can select, copy and paste your tables of names and/or emails into Word or Excel to get started making class lists, etc. (See [[:Image:Banner Custom Class list.png|Figure 8]])
-'''Note:''' Mac users need Netscape 7 if they want to do this directly, since Excel puts pasted tables from Safari and Firefox all into one column
-Sidenote for Excel users - (If you know a little about Excel you can use a word processor to replace some commas or spaces in what you get from Banner with tabs, then import that tabbed file into Excel and use a formula to get the last names in front of the first names, etc....)
-Banner also lets you check the current state of your program budget.
-[[category:my.evergreen.edu]]
-'''Known Problems:'''
+From the '''Class List''' page you can send e-mail to an individual student and to the whole class.
+#Navigate to '''Class List''' in Banner Self-Service
+#Select the entire list by click the check box by '''Student Name'''
+#*To select only part of your class list, click the check mark by the names you want to include
+#At the top right of list, click the '''Blue Envelope'''
+#This will open a new tab in your web browser where you will be logged in to your Evergreen email, and populate the bcc field with all of the students' '''preferred''' email addresses.
+===Registration Approvals/Overrides===
+''For more information, watch the [https://evergreen.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=b3db07fd-15bb-4a92-b921-afff01662d46 Approvals/Overrides] video.''
-# You must have a student's A........ number to enter an override yourself. (It looks as if you can also do a search by name, but at this point the name search is limited to students who are already registered in your program.)
+Reminder: Only the program coordinator can give an override for an offering.
+#Log in to your [https://my.evergreen.edu%20my.evergreen.edu My Evergreen] account.
+#Select Faculty Class Information (See [[:File:My Navigation.jpg|Figure 1]])
+#Choose '''Registration Overrides'' from the Faculty Self-Service Dashboard
+#Choose the term
+#'''You must have the student's A# to give them an override'''. Enter the A# into the field labeled Student of Advisee ID.
+#*The only way you will be able to search for a student by name is if they are already registered in your current program. If this is the case, use the Last Name and First Name fields and make sure the Search Type is set to '''Both.''' (See [[:File:OverridesBoth.jpg|Figure 6]])
+#Hit '''Submit''' to search
+#Click on the line with student's name
+#On this page, you will be able to see all approvals given to the student for the term selected.
+#Select '''Faculty Signature Override''' from the Override drop down menu
+#Select the course you are giving approval for in the Course drop down menu (See [[:File:Select Course.jpg|Figure 7]])
+#To give a student multiple approvals at the same time, click the Add Override button and follow steps 8-9 again
+#Hit '''Submit'''.
+#*You will see a message in the top right corner of your screen, telling you if the approval was saved or there was a problem.
+#To change to a new student, select '''Back to ID Selection''' directly under the Submit button               [[category:my.evergreen.edu]]
 [[Category:Faculty]]
 [[Category:Administrative]]