Difference between revisions of "Banner Self Service for Faculty"

Revision as of 13:04, 3 September 2019

for faculty and staff

Figure 1

Figure 2

Figure 3

Figure 4

Figure 5

Figure 6

Figure 7

Figure 8

Getting Started

Faculty: go to my.evergreen.edu and log in
Select Faculty Class Information (See Figure 1)
Choose the term you want to work with (See Figure 2)
Select CRN for class from drop down list (See Figure 3)

Summary Class List

(See Figure 4) Use this page to view summary information for your course or program including:

Course Information
Enrollment counts
Summary listing of all enrolled students

Faculty Detail Schedule

provides summary of all CRNs associated with faculty (See Figure 5)
# of enrolled students
# of wait listed students

Emailing Students

From the Summary class list page you can send e-mail to an individual student and (at the very bottom) to the whole class.

Navigate to Summary Class List
At the bottom of list, click Email class
This will launch your local email application, such as Outlook or Mail for Mac, and populate the bcc field with all of the students' preferred email addresses.
If you do not have a local client, see below for a workaround.

Known problems:

Mac users: the listing uses semi-colons between email addresses and will NOT work in Mac Mail. Copy and paste the listing of email addresses (with the semicolons) into Outlook Webmail and send from there.
No local email client: Only access email from a browser, then the above will not work. From the summary class list page, don't click on the link that says "Email class" at the bottom left, but simply hover your mouse over the link and hit Control/C (copy). You can then go to your email, compose a message and in the "To" field, click Control/V (paste). This will paste in the link text which is all of the email addresses that are part of this link, with some extra HTML code that you have to then get rid of.

Copied and pasted the link contents into my "To" field in my browser:

<a href="mailto:?Bcc=notone44@evergreen.edu;fakers99@evergreen.edu">Email class</a>

And this striked text below is what you would get rid of, leaving the email addresses only separated by semicolons:

<a href="mailto:?Bcc=notone44@evergreen.edu;fakers99@evergreen.edu">Email class

Registration Permits/Overrides

Choose Registration Overrides from the Faculty Services tab
The A# of students is "sticky" and will automatically display the last student selected
To change to a new student, select ID Selection from the links at the bottom of the page
Enter the A# of the student for whom you'd like to set an override (See Figure 6)
Select the type of override: campus, class, signature
Choose the CRN (See Figure 7)

Custom Class List

The Custom Class List and Custom Class Waitlist items on your Banner web menu produce tables with the information from the registration database in the order you select. You can select, copy and paste your tables of names and/or emails into Word or Excel to get started making class lists, etc. (See Figure 8)

Note for Excel users: If you know a little about Excel you can use a word processor to replace some commas or spaces in what you get from Banner with tabs, then import that tabbed file into Excel and use a formula to get the last names in front of the first names, etc.... Banner also lets you check the current state of your program budget.

Known Problems:

You must have a student's "A" number to enter an override yourself. (It looks as if you can also do a search by name, but at this point the name search is limited to students who are already registered in your program.)

@@ Line 12: / Line 12: @@
 ===Getting Started===
-#faculty should go to [https://my.evergreen.edu my.evergreen.edu] and login
+#Faculty: go to [https://my.evergreen.edu my.evergreen.edu] and log in
 #Select '''Faculty Class Information''' (See [[:Image:Banner faculty information.png|Figure 1]])
 #Choose the term you want to work with (See [[:Image:Banner select term.png|Figure 2]])
@@ Line 30: / Line 30: @@
 ===Emailing Students===
 From the '''Summary class list''' page you can send e-mail to an individual student and (at the very bottom) to the whole class.
-#navigate to '''Summary class list'''
+#Navigate to '''Summary Class List'''
-#at the bottom of list click '''Email class'''
+#At the bottom of list, click '''Email class'''
-#this will launch your local email client and populate the bcc field with all of the students '''preferred''' email addresses.
+#This will launch your local email application, such as Outlook or Mail for Mac, and populate the bcc field with all of the students' '''preferred''' email addresses.
-#This will launch a local (not web) email application, such as Outlook or Mail for Mac. If you do not have a local client, there is a workaround (although it's pretty ugly).
+#If you do not have a local client, see below for a workaround.
 '''Known problems:'''
@@ Line 50: / Line 50: @@
 ===Registration Permits/Overrides===
 #Choose '''Registration Overrides''' from the Faculty Services tab
-#the A# of students is "sticky" and will automatically display the last student selected
+#The A# of students is "sticky" and will automatically display the last student selected
-#to change to a new student select '''ID Selection''' from the links at the bottom of the page
+#To change to a new student, select '''ID Selection''' from the links at the bottom of the page
 #Enter the A# of the student for whom you'd like to set an override (See [[:Image:Banner ID Selection2.png|Figure 6]])
-#select the type of override: campus, class, signature
+#Select the type of override: campus, class, signature
-#choose the CRN (See [[:Image:Banner registration overrides.png|Figure 7]])
+#Choose the CRN (See [[:Image:Banner registration overrides.png|Figure 7]])
 ===Custom Class List===
 The Custom Class List and Custom Class Waitlist items on your Banner web menu produce tables with the information from the registration database in the order you select. You can select, copy and paste your tables of names and/or emails into Word or Excel to get started making class lists, etc. (See [[:Image:Banner Custom Class list.png|Figure 8]])
-'''Note:''' Mac users need Netscape 7 if they want to do this directly, since Excel puts pasted tables from Safari and Firefox all into one column
+Note for Excel users: If you know a little about Excel you can use a word processor to replace some commas or spaces in what you get from Banner with tabs, then import that tabbed file into Excel and use a formula to get the last names in front of the first names, etc....
-Sidenote for Excel users - (If you know a little about Excel you can use a word processor to replace some commas or spaces in what you get from Banner with tabs, then import that tabbed file into Excel and use a formula to get the last names in front of the first names, etc....)
 Banner also lets you check the current state of your program budget.
@@ Line 68: / Line 66: @@
 '''Known Problems:'''
-# You must have a student's A........ number to enter an override yourself. (It looks as if you can also do a search by name, but at this point the name search is limited to students who are already registered in your program.)
+# You must have a student's "A" number to enter an override yourself. (It looks as if you can also do a search by name, but at this point the name search is limited to students who are already registered in your program.)
 [[Category:Faculty]]
 [[Category:Administrative]]