Difference between revisions of "Requesting a Microsoft Team"
From Help Wiki
| Line 5: | Line 5: | ||
<br /> | <br /> | ||
<br /> | <br /> | ||
| − | === | + | |
| − | ==== Staff ==== | + | ===Who Can Request a Team=== |
| + | |||
| + | |||
| + | ====Faculty==== | ||
| + | Create a Team connected with your Canvas course. See: [[Microsoft Teams Classes Canvas Integration]]. For FERPA compliance we can only create Teams that are directly associated with Canvas course enrollment. | ||
| + | |||
| + | ====Staff==== | ||
Most staff work areas already have a Team available for use. | Most staff work areas already have a Team available for use. | ||
* If you need an additional Team created, please submit a [https://forms.office.com/r/Yb0M86spsL Microsoft Teams Request].''' | * If you need an additional Team created, please submit a [https://forms.office.com/r/Yb0M86spsL Microsoft Teams Request].''' | ||
* For questions about Teams, please submit a [https://forms.office.com/r/N978eF6R9h Technology Support Request]. | * For questions about Teams, please submit a [https://forms.office.com/r/N978eF6R9h Technology Support Request]. | ||
| + | ====Students==== | ||
| + | We currently do not support creating Teams for students. Please work with your faculty to connect a Team to your Canvas course. | ||
| − | + | ===Responsibilities for Team Owners=== | |
| − | + | * Managing access permissions to the Team and regularly auditing membership and permissions. (preferably quarterly basis) | |
| − | + | ||
| − | + | ||
| − | ===Responsibilities | + | |
| − | + | ||
| − | * Managing access permissions to the Team and regularly auditing membership and permissions. | + | |
* Securing data in the Team to match access permissions. | * Securing data in the Team to match access permissions. | ||
* Managing data in the team according to state record retention guidelines. | * Managing data in the team according to state record retention guidelines. | ||
* Submitting requests for changes to the Team to IT staff including deleting the Team when no longer in use. | * Submitting requests for changes to the Team to IT staff including deleting the Team when no longer in use. | ||
* Providing designated backup owners for Teams, private and shared channels in the event of the primary owner departs the college. | * Providing designated backup owners for Teams, private and shared channels in the event of the primary owner departs the college. | ||
| − | |||
| − | |||
| − | |||
| − | |||
| − | ==== | + | ==== Teams with Student Employees==== |
| − | + | '''We recommend setting up a separate student employee Team and using shared channels to connect to the pro-staff Team.''' | |
| + | * Ensure that student employee accounts are used for membership and not their personal-academic account. | ||
| + | * Students cannot be responsible for maintaining state or educational records and should only have member-level permissions and not be assigned as owners. | ||
| − | + | {{DangerBox|content= | |
| − | + | '''Alert:''' Once your Team has been created turn-off member permissions in your Team settings so that members cannot create private channels or delete channels. | |
| + | }} | ||
<br /> | <br /> | ||
Latest revision as of 15:16, 1 October 2026
Who Can Request a Team
Faculty
Create a Team connected with your Canvas course. See: Microsoft Teams Classes Canvas Integration. For FERPA compliance we can only create Teams that are directly associated with Canvas course enrollment.
Staff
Most staff work areas already have a Team available for use.
- If you need an additional Team created, please submit a Microsoft Teams Request.
- For questions about Teams, please submit a Technology Support Request.
Students
We currently do not support creating Teams for students. Please work with your faculty to connect a Team to your Canvas course.
Responsibilities for Team Owners
- Managing access permissions to the Team and regularly auditing membership and permissions. (preferably quarterly basis)
- Securing data in the Team to match access permissions.
- Managing data in the team according to state record retention guidelines.
- Submitting requests for changes to the Team to IT staff including deleting the Team when no longer in use.
- Providing designated backup owners for Teams, private and shared channels in the event of the primary owner departs the college.
Teams with Student Employees
We recommend setting up a separate student employee Team and using shared channels to connect to the pro-staff Team.
- Ensure that student employee accounts are used for membership and not their personal-academic account.
- Students cannot be responsible for maintaining state or educational records and should only have member-level permissions and not be assigned as owners.
Alert: Once your Team has been created turn-off member permissions in your Team settings so that members cannot create private channels or delete channels.
See also: Naming Conventions for Microsoft Teams
Teams Help
- Getting Started with Teams
- Requesting a Microsoft Team
- Teams and Canvas - Faculty
- Group Chat
- Channel Types in Teams
- Chat vs Channel Posts
- Sharing Files
- Moving Files
- Video Calls and Meetings
- Teams Phone Getting Started
Microsoft 365 Help
- Microsoft 365 Help
- Email Help
- Microsoft Teams
- Teams Phone
- Copilot
- Microsoft OneDrive
- Microsoft Bookings
- Microsoft Planner
- Microsoft Lists
- Microsoft Forms
Get Help
Submit a technology support request
No account or having problems logging in?
Request help as a guest
