Faculty Sponsor Guide

Faculty Sponsors, this is a complete guide for your workflow in the updated Individual Study Program. If you are having trouble, please let us know at help.evergreen.edu.

To review a student's draft contract they must first, on their end, select "Send Draft"
Login at my.evergreen.edu and click on Individual Study under your Faculty menu
This screen displays all current and past contracts you have sponsored. Note their status on the right for future reference.
Click on the title of the contract in question
Review the content by scrolling through the page
You may review the students Academic History by clicking on the Academic History button at the top of the contract view
Provide Feedback by clicking on any of the speech bubble icons
Comments are immediately available to the student, there is no secondary step to send them

Review a student's academic history. These buttons are located at the top of the contract view page
Click on any of the feedback buttons to add comments
Hitting Save Feedback makes the comment immediately available to the student
How the comments display to the student

Review Academic History

A student's academic history can be viewed by the listed sponsor at anytime.
login at my.evergreen.edu and click on Individual Study Contracts
Select the contract in question
At the top of the contract view, select Academic History

Review Contract Activity Log

The activity log for a specific contract is available at the top of the contract view
login at my.evergreen.edu and click on Individual Study
Select the contract in question
Click on Activity Log at the top

How to Review for Petition

As a sponsor you may be asked to provide a faculty statement of support for a student who needs a policy exception for their contract. For example, a student may not have attempted enough credits to meet prior academic program enrollment policy for Individual Study.

It is up to you whether to provide this statement or not.

To review their petition, login to my.evergreen.edu and click on Individual Study
To review their academic history to help make your decision, find the "Academic History" button at the top of the contract view page
Click on the title of the ILC/INT
Follow the on screen prompts as shown below

Click Faculty Statement to add your input
Your statement of support

Adding Comments to A Draft Contract

This article provides in depth steps for commenting.

Login at my.evergreen.edu
Click on Individual Study
Select the contract in question
Click on any of the speech bubble icons to add comments
Comments are immediately viewable by the student

Providing Approval

See the steps above to review content again before providing your final approval.

To Approve a contract the student must have marked it as "ready for approval"
Sub Contractors, Field Sponsors and area managers named in the contract will also be notified that the contract is in this stage once the student has marked it ready
Login at my.evergreen.edu and click on Individual Study Contracts, then click on the title of the contract
At the bottom of the contract you can select to Approve or Return a contract

Other Approvers

If the contract is an Internship Contract, has a sub contractor, or the student has identified that they require the use of a campus resource (such as The Woodshop) other approvers will be added to the contract. Each of these approvers can add conditions to the contract before providing their approval. They are also able to decline the contract.

FAQ