Lab Use Guidelines - Multimedia Lab

• To reach us, email mml@evergreen.edu.
• Some software resources are available off campus.

Intro

Library 1404, 360-867-5455 http://www.evergreen.edu/electronicmedia/multimedialab/

• The MML is available for academic use for all currently enrolled students, staff, and faculty.
• The MML has 13 workstations and three separate Video Editing suites.
  • The three 24-Hour access Video Editing suites require a proficiency. Call 360-867-5455 or email mml@evergreen.edu.
• The Multimedia Lab does not require a proficiency but make sure to check with the lab aides about the file management and scheduling procedures
• The lab is a shared facility and requires that patrons be responsible for their own materials and file storage.
• Students working on large projects are encouraged to purchase an external hard drive.

COVID and Health Policies

You need to follow all Evergreen COVID-19 related health and safety policies which could include Thurston county and Washington state policies and mandates.

Evergreen's current COVID-19 policies and news can be found at the Community Ready site

• Currently masks must be worn at all times indoors in shared spaces.
  • The various media labs are shared spaces and you must wear a mask even if you are alone.
• You should eat food outdoors or at the designated areas in the CAB.

Scheduling Time

• To schedule time come to the lab during open hours. You can also call us at 360-867-5455 (MML).
• Use Self Service in Schedule Evergreen
• Standby users can schedule up to 1 week in advance, up to 8 hours per week, 4 hours per day.
• Walk-ins must reserve station at time of arrival. You must be scheduled on a station to work on it.
• Students in media programs can schedule time based on their allocation up to a month in advance.
• The Video Editing suites can be reserved at Media Loan and you must check out keys from Media Loan to gain access.
  • Return the keys promptly following the end of your work session.

Punctuality & Showing Up

• You may lose your time if you are more than 15 minutes late.
• You are expected to contact the MML if you are going to be late to cancel or reschedule your time.
• If you are repeatedly late or absent you will temporarily lose access until you consult with a staff member.
• Severe misuse or violations will result in a conference with staff and your faculty to restore access privileges.

Reporting Problems

• In the MML check in with a lab aide when you arrive.
• If you need help ask the lab aide.
• In the Video Edit suites if you need help go to the MML if they are open.
• You can report problems online
  • Report a Problem in a Media Lab

Computer Logins

• Use your Evergreen account name and password to login to the computers.
• At logout some application preferences are reset.

All Workstation Overview

• The MML has 13 main stations that are 5K 27" Retina iMacs with 3.60 GHzz 8-core i9 processors, 24 GB of Ram and with 8GB of VRAM
• Each station has a second l 22” LCD monitor.
• The Video Editing suites have have 27" Retina iMacs with 4.0 GHz quad core processors and 24 GB’s of Ram.
• The lab also features one conversion station that can transfer from VHS, DVD, cassette and records.

Software

Check our website for the most updated and detailed list.

• Ableton Live 11
• Adobe After Effects CC
• Adobe Premiere Pro CC
• Digital Performer 9
• Max/MSP/Jitter
• Max for Live
• Pro Tools

File Management

• Never work on files directly from a server.
• Create a folder on the desktop with a meaningful name.
• Save your work to that folder.

Servers

• Program shares on Orca are for project storage and are managed by the academic program.
• Drag your files from Orca to the desktop.
• Eject a server when it is no longer in use.
• Delete files from the server when they are no longer needed.

Checkout Items:

We have manuals, books and a variety of accessories available for checkout for use inside the lab.

• Midi keyboards
• Headphones and splitters
• Drawing tablets
• Portable scanners
• Firewire & USB cables
• Porto-Drives – Firewire drives for short-term storage.

Leave time at the end of your session

• The lab may be closing or someone may be waiting to use your workstation.
• These activities take time- please take this into consideration and be courteous!
• Transferring files onto a server, Storage or external drive (up to 1/2 hour each way)
• Rendering or building preview. (This can take up to several hours).
• If you are not fully finished with your session before the lab closes or another user’s time starts you could be evicted from the station.
  • You are responsible for managing your time.

What not to do

• Install new software, attempt to copy applications, or mess with the system folder.
• Change hardware configurations, switch cables, hook or unhook equipment. Ask a lab aide for help!
• Delete files other than your own. (You should ask a lab aide to free up space.)
• Eat or drink at workstations.

What to do

• Make a folder on the the desktop drive with your name on it and save all your files within.
• Clean up your old or obsolete files to free up space for other users.
• Clean up your trash from the center table.
• Be nice to the lab aides. They are there to help you.

Food and Drink

• You can leave covered food and drink at the center table
• Currently eating is not allowed in the lab.
• Eating and drinking should be done outside or at designated areas in the CAB

End of Quarter

• All files student files on the computers will be deleted on Thursday of eval week.
• All keys must be returned to Media Loan.

Conversion Station

• The Conversion Station is an older computer located in the back on the MML.
• It can capture from VHS, DVD, cassette and turntable.