Broad Overview of M365

Microsoft 365 improves data security and record retention while eliminating version-control issues caused by downloading duplicates of files. With M365, files are stored securely in the cloud. You can share them via links, track and manage permissions easily, and collaborate simultaneously in real time.

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Where should I store my files?

• OneDrive Personal files or drafts that are not yet ready for collaboration.
• Teams - Files and records related to a project, operational, or work unit team so that the files live with the Team.
  • Your Team membership should match the permissions access to the files.
  • If you have student employees or users you want to share files with outside the Team consider creating a shared channel and store the files they will need access to within that channel.
• SharePoint Communication site – Files that all staff and faculty need to access via Inside Evergreen.

Key Storage Tips:

• Match Permissions: Your team membership should match the access permissions for the files.
• Shared Channels: If you need to share files with student employees or users outside of your Team, create a shared channel and store the necessary files there.

OneDrive vs SharePoint vs Teams - What's the Difference?

• OneDrive – personal document library (ME)
• SharePoint – Team or communication site document library with advanced sharing and permission features (WE)
• Teams – A communication and collaboration interface layer on top of SharePoint (SharePoint acts as the backend for Teams).

Helpful Tips

• Unread filter– Quickly find new messages using the unread filter.
• @ mentions – Notify an individual or a group directly so they receive a notification.
• Web vs desktop app – You can access your account from any web browser (Chrome or Edge works best) by logging into my.evergreen.edu > Community > Microsoft 365. Keep in mind:
  • Outlook has full features in the web client.
  • Teams, Word, Power Point and Excel has more features in the desktop application.