Difference between revisions of "Canvas at Evergreen"

What is Canvas?

Canvas is a Learning Management System (LMS) by Instructure which features:

• A clean, user-friendly interface.
• A dashboard page that quickly summarizes assignments, announcements and other relevant information across course sites.
• Customizable notifications: students can get alerts via email, text message or social media at the frequency they desire.
• A working calendar that can be added to Google Calendar, iCal or other popular calendar tools.
• Support for embedded and recorded media content: images, audio, video.
• The power of the cloud.

How do I access Canvas at Evergreen?

Your Canvas Dashboard is available at canvas.evergreen.edu* and curricular sites should also be linked at My Evergreen. Because Microsoft 365 is integrated with Canvas, it's helpful to first log in at office.com and then navigate to Canvas. See also Canvas Login for Evergreen Users.

• Current published and not-published courses you are a member of should display at the Dashboard home page
• Past Canvas sites are available at your All Courses page - see Locate Past Canvas Sites for details
• *Important note: If My Evergreen is not available due to maintenance or an outage issue, faculty and students should still be able to access Canvas via canvas.evergreen.edu

Are Canvas sites private or visible to the public?

Evergreen's Canvas sites are private by default, and are NOT visible to the public.

When is my Canvas site available? Can I create my course in Canvas in advance?

Canvas sites at Evergreen can be self-initiated by faculty through their Academic Resources page.

• Once an offering - program/course - is available in Banner and showing at your Academic Resources page (presence.evergreen.edu), faculty can initiate a site for it, even if it's for the next year.
• Once initiated, your site should generate within 2 hours and be available (not published) at your Canvas Dashboard and My Evergreen.
• In general, sites are not automatically generated to allow faculty more self-setup options.
• If you would like help initiating a site, please contact Academic Technologies via help.evergreen.edu.

I have requested a site, but I don't see it at my Canvas Dashboard or My Evergreen

Please submit a support request to Academic Technologies staff via help.evergreen.edu.

What is the File Storage quota for my site?

• Each Canvas site is allotted 1 GB (1,000 MB) for file storage.
• You can monitor file storage capacity at bottom of the site's "Files" page
• Site file storage reports are run weekly by Academic Technologies staff to monitor and increase storage capacity as needed.
• Questions regarding file storage quota? Please contact Academic Technologies.

Student Enrollment in Canvas and Conclusion Schedule

Students registered for your course will be automatically enrolled to your program/course site.

• Students with signature override who have not officially registered will be concluded at the end of the first two weeks of class.
• Students who un-enroll from the class will have their enrollment in the Canvas course concluded within 24 weekday hours.
• If you want to add students to your class who are not yet registered, please submit an LMS Access Exception Request via help.evergreen.edu. Please Note: Students added via this method will not appear in the Canvas Gradebook and they will not be able to submit work to online assignments.

Concluded Student Enrollment

Conclusion of a student's enrollment means the student:

• has read-only access to site content and course materials associated with the previous term(s)
• will no longer receive Canvas notifications related to the offering’s site activity (unless they are enrolled in a subsequent term)

See also Instructure's illustrated guide:

• Where can I find concluded student enrollments for my course?

Manage Student Enrollment Sections in Canvas

Sections are used to organize students for administrative and assessment purposes.

These are the default sections created for single and multi-term offerings:

• a section for each quarter for student enrollment (e.g. Students for Fall, Students for Winter, etc.)
• a section for faculty members associated with the offering
• a seminar section per faculty per quarter

Faculty can create additional Sections as needed.

To organize students into Seminar Sections:

• click on People in the Course Navigation Menu
• at the People index, click on the gear icon to far right of a student’s name
• from the drop-down menu that appears, click on Edit Sections
• in the Section Enrollments pop-up window, at the Enter a section name field, click on browse
• from the drop-down menu of available sections, click on the name of a Section to select it
• click the blue Update button to save

When you return to the "People" page, you should see the section listed under “Section” (membership) indicated for that student.

See also Instructure's illustrated guides:

• How are courses and sections related?
• How do I add students to a section?

Completed Offerings and Conclusion of Canvas Sites

Conclusion of Canvas sites occurs following an offering's last term by Monday morning, Week 9, of the subsequent term.

For example:

• A Fall-Winter-Spring offering is concluded Monday, Week 9, of Summer quarter.
• A Fall-only offering concludes Monday, Week 9, of Winter quarter.

When the offering’s Canvas concludes, the site will no longer appear on your my.evergreen page or Canvas Dashboard but is still accessible:

• From your my.evergreen page, click on Canvas Home
• At your Canvas Dashboard, click on Courses at left (just under the Dashboard icon) and then All Courses
• At the All Courses page, scroll down to view courses listed under Past Enrollments

Faculty retain access to their offering's Canvas site, although:

• The People index is depopulated of students, the Gradebook and assessment are kept intact.
• Viewing student submissions via SpeedGrader is no longer available, student submissions can be downloaded via the Gradebook and individual Assignment pages.
• Students have read-only access to concluded Canvas sites.

Use Content from a Previous Canvas

• How do I import content from another Canvas course?

If you would like help with migrating content, please contact Academic Technologies for assistance.